[Federal Register Volume 75, Number 73 (Friday, April 16, 2010)]
[Notices]
[Pages 19946-19948]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-8740]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2010-OS-0049]
Privacy Act of 1974; System of Records
AGENCY: Defense Intelligence Agency, DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Defense Intelligence Agency is proposing to amend a system
in its existing inventory of records systems subject to the Privacy Act
of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
May 17, 2010 unless comments are received that would result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 1160 Defense
Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.
SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the Defense Intelligence Agency, DAN 1-C, 600 MacDill Blvd.,
Washington, DC 20340-0001.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 06-0004
System name:
Recall Rosters (September 5, 2006; 71 FR 52324).
Changes:
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with ``Civilian employees, military
personnel, and contractors employed, assigned, or detailed to the
Defense Intelligence Agency.''
Categories of records in the system:
Delete entry and replace with ``Individual's name, organizational
and home address, work, home, cellular and pager numbers, home e-mail
account, emergency contact information, contact listing files,
organizational telephone directories, and listing of office
personnel.''
[[Page 19947]]
Authority for maintenance of the system:
Delete entry and replace with ``DoD Directive 3020.26 Department of
Defense Continuity Programs; DIA(I) 2000.3 Antiterrorism (AT) Program;
and DIA Chief of Staff Memo, U-1950/CS Emergency Notification System.''
Purpose(s):
Delete entry and replace with ``To enable the DIA to recall
personnel to their place of duty, for use in emergency notifications,
and to perform relevant functions, requirements, and actions consistent
with managerial functions during an emergency.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records contained therein may specifically be disclosed outside
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of DIA's
compilation of systems of records notices apply to this system.''
Storage:
Delete entry and replace with ``Paper and electronic storage
media.''
Retrievability:
Delete entry and replace with ``By last name of the individual.''
Safeguards:
Delete entry and replace with ``Records are stored in office
buildings protected by guards, controlled screenings, use of visitor
registers, electronic access, and/or locks. Access to records is
limited to individuals who are properly screened and cleared on a need-
to-know basis in the performance of their duties. Passwords and User
IDs are used to control access to the system data, and procedures are
in place to deter and detect browsing and unauthorized access. Physical
and electronic access is limited to persons responsible for servicing
and authorized to use the system. Removal of information beyond DoD
control is authorized and must be safeguarded when not in use.''
Retention and disposal:
Delete entry and replace with ``Records are temporary and destroyed
when the individual is no longer with the agency. Electronic records
are deleted from the system, paper records are destroyed by shredding,
burning or pulping.''
* * * * *
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the DIA Freedom of
Information Act Office (DAN-1A), Defense Intelligence Agency, 200
MacDill Blvd, Washington, DC 20340-5100.
Request should contain the individual's full name, current address,
and telephone number.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves, contained in this system of records,
should address written inquiries to the DIA Freedom of Information Act
Office, Defense Intelligence Agency (DAN-1A), 200 MacDill Blvd,
Washington, DC 20340-5100.''
Request should contain the individual's full name, current address,
and telephone number.''
Contesting record procedures:
Delete entry and replace with ``DIA's rules for accessing records,
for contesting contents and appealing initial agency determinations are
published in DIA Instruction 5400.001, `Defense Intelligence Agency
Privacy Program'; or may be obtained from the system manager.''
Record source categories:
Delete entry and replace with ``The individual.''
* * * * *
LDIA 06-0004
System name:
Recall Rosters.
System location:
DIA organizational elements and offices.
Categories of individuals covered by the system:
Civilian employees, military personnel, and contractors employed,
assigned, or detailed to the Defense Intelligence Agency.
Categories of records in the system:
Individual's name, organizational and home address, work, home,
cellular and pager numbers, home e-mail account, emergency contact
information, contact listing files, organizational telephone
directories, and listing of office personnel.
Authority for maintenance of the system:
DoD Directive 3020.26 Department of Defense Continuity Programs;
DIA(I) 2000.3 Antiterrorism (AT) Program; and DIA Chief of Staff Memo,
U-1950/CS Emergency Notification System.
Purpose(s):
To enable the DIA to recall personnel to their place of duty, for
use in emergency notifications, and to perform relevant functions,
requirements, and actions consistent with managerial functions during
an emergency.
Routine Uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of DIA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and electronic storage media.
Retrievability:
By last name of the individual.
Safeguards:
Records are stored in office buildings protected by guards,
controlled screenings, use of visitor registers, electronic access,
and/or locks. Access to records is limited to individuals who are
properly screened and cleared on a need-to-know basis in the
performance of their duties. Passwords and User IDs are used to control
access to the system data, and procedures are in place to deter and
detect browsing and unauthorized access. Physical and electronic access
is limited to persons responsible for servicing and authorized to use
the system. Removal of information beyond DoD control is authorized and
must be safeguarded when not in use.
Retention and disposal:
Records are temporary and destroyed when the individual is no
longer with the agency. Electronic records are deleted from the system,
paper records are destroyed by shredding, burning or pulping.
System manager(s) and address:
DIA Privacy Official, Defense Intelligence Agency (DAN-1C), 200
[[Page 19948]]
MacDill Blvd, Washington, DC 20340-5100.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the DIA Freedom of Information Act Office (DAN-
1A), Defense Intelligence Agency, 200 MacDill Blvd, Washington, DC
20340-5100.
Request should contain the individual's full name, current address,
and telephone number.
Record access procedures:
Individuals seeking access to information about themselves,
contained in this system of records, should address written inquiries
to the DIA Freedom of Information Act Office, Defense Intelligence
Agency (DAN-1A), 200 MacDill Blvd, Washington, DC 20340-5100.
Request should contain the individual's full name, current address,
and telephone number.
Contesting record procedures:
DIA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DIA
Instruction 5400.001 ``Defense Intelligence Agency Privacy Program'';
or may be obtained from the system manager.
Record source categories:
The individual.
Exemptions claimed for the system:
None.
[FR Doc. 2010-8740 Filed 4-15-10; 8:45 am]
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