[Federal Register Volume 75, Number 82 (Thursday, April 29, 2010)]
[Notices]
[Pages 22570-22573]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-9997]
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DEPARTMENT OF DEFENSE
Department of the Navy
[Docket ID: USN-2010-0015]
Privacy Act of 1974; System of Records
AGENCY: U.S. Marine Corps, Department of the Navy, DoD.
ACTION: Notice to add a system of records.
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SUMMARY: The U.S. Marine Corps proposes to add a system of records to
its inventory of record systems to the Privacy Act of 1974 (5 U.S.C.
552a), as amended.
DATES: This proposed action will be effective without further notice on
June 1, 2010 unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the
agency name and docket number for this Federal Register document. The
general policy for comments and other submissions from members of the
public is to make these submissions available for public viewing on the
Internet at http://www.regulations.gov as they are received without
change, including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Tracy Ross at (703) 614-4008.
SUPPLEMENTARY INFORMATION: The U.S. Marine Corps system of records
notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal Register and are available from
Headquarters, U.S. Marine Corps, FOIA/PA Section (ARSF), 2 Navy Annex,
Room 3134, Washington, DC 20380-1775.
The proposed system report, as required by 5 U.S.C. 552a(r), of the
Privacy Act of 1974, as amended, was submitted on April 16, 2010, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated
[[Page 22571]]
February 8, 1996 (February 20, 1996; 61 FR 6427).
Dated: April 26, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
M01040-3
System name:
Marine Corps Manpower Management Information System Records.
System location:
Primary locations:
Defense Information Support Agency (DISA) Defense Enterprise
Computing Center (DECC), 4300 Goodfellow Boulevard, Building 103, Post
E-20, St. Louis, MO 63120-1703.
Defense Finance and Accounting Service-Kansas City Center, 1500
East Bannister Road, Kansas City, MO 64197-0901.
Technology Services Organization (TSO), 1500 East Bannister Road,
Kansas City, MO 64197-0901.
Manpower Information Systems Support Activity (MISSA), 1500 East
Bannister Road, Kansas City, MO 64197-0901.
Headquarters Marine Corps (HQMC), Manpower Information Systems
Division (MI), at the James Wesley Marsh Center, 3280 Russell Road,
Marine Corps Base (MCB), Quantico, VA 22134-5103.
ODSE: Marine Corps Base, Camp S.D. Butler, Unit 35002, Okinawa,
Japan FPO AP 96373-5002.
SPA: Headquarters Marine Corps (HQMC), Information Systems
Management Branch (ARI), Henderson Hall, Arlington, VA 22214-5001.
Decentralized segments:
Manpower Information System Support Office-02, Marine Corps Base,
Camp LeJeune, NC 28542-5000.
Manpower Information System Support Office-03, Marine Corps Base,
Camp Pendleton, CA 92055-5000.
Manpower Information System Support Office-06, Marine Corps Base,
Hawaii, Kaneohe Bay, HI 96863-5000.
Manpower Information System Support Office-09, Headquarters, U.S.
Marine Corps, Washington, DC 20380-1775.
Manpower Information System Support Office-16 and 17, Marine Corps
Support Activity, Kansas City, MO 64197-0001.
Manpower Information System Support Office-11, Headquarters,
Washington, DC 20380-1775.
Manpower Information System Support Office-27, Marine Corps Base,
Camp S.D. Butler, Okinawa, JA, FPO AP 98773-5001.
Categories of individuals covered by the system:
Active duty, Reserves and retired Marines; dependents of active
duty, Reserve and retired Marines; other DoD Military personnel,
government employees and Foreign Military Service personnel.
Categories of records in the system:
Personal Information: Individual's name, rank/grade, Social
Security Number (SSN), promotion photos, date of birth, blood type,
hair and eye color, height and weight, citizenship, population group,
gender, ethnic group, marital status, place of birth, home of record,
records of emergency data.
Personnel/Duty Related Information: Enlistment contract or officer
acceptance form identification, leave account information, component
code, duty status codes, order processing data, duty station,
individual manpower activation/mobilization data, deployment
information, unit information, temporary duty and Fleet Assistant
Program data, overseas deployment data to include personal location by
DoD latitude and longitude and/or military grid information, personnel
assignment data, employment and job related information and history,
work title, work address and related work contact information (e.g.,
phone and fax numbers, E-mail address), supervisor's name and related
contact information.
Medical Related Information: Limited medical data to include
medical examinations, test results, shot history, sick in quarters
status, medical evacuation information and hospitalization data.
Wounded Warrior Regiment (WWR) data to include Line of Duty
determinations, Incapacitation Pay Benefits and Medical Hold requests
and status.
Education and Training Information: High school data, test scores/
information, language proficiency, military/civilian off-duty
education, training information to include marksmanship data, physical
fitness data, swim qualifications, military occupational specialties
(MOS), military skills and schools, weight control and military
appearance data.
Performance/Career Related Information: Awards, performance
evaluation data to include fitness reports, derogatory comments,
disciplinary actions, rebuttals and their decisions, combat tour
information, aviation/pilot flying time data, reserve units data, drill
dates and muster data, lineal precedence number, limited duty officer
and warrant officer footnotes, separation document code, conduct and
proficiency marks, promotional data, years in service, commanding
officer assignment/relief data, joint military occupational specialty
data, judicial proceedings and courts martial data.
Pay and Entitlements Information: Pay data including the leave and
earnings statement which may include base pay, allowances, allotments,
bond authorization, health care coverage, dental coverage (if
applicable), special pay and bonus data, federal and state withholding/
income tax data, Federal Deposit Insurance Corporation contributions,
Medicare, Service members' Group Life Insurance deductions, leave
account, wage and summaries, reserve drill pay, reserve Active Training
(AT) pay, direct deposit and Electronic Fund Transfer (EFT) data, court
ordered garnishment of wages and other personnel/pay management data.
Authority for maintenance of the system:
10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps; 10 U.S.C. 1074f, Medical Tracking System
for Members Deployed Overseas; 32 CFR 64.4, Management and
Mobilization; DoD Dir 1215.13, Reserve Component Member Participation
Policy; DoD Instruction 3001.02, Personnel Accountability in
Conjunction with Natural and Manmade Disasters; CJCSM 3150.13B, Joint
Reporting Structure--Personnel Manual; DoD Instruction 6490.03,
Deployment Health; MCMEDS: SECNAVINST 1770.3D, Management and
Disposition of Incapacitation Benefits for Members of the Navy and
Marine Corps Reserve Components (Renamed Line of Duty (LOD)); and MCO
7220.50, Marine Corps Policy for paying Reserve Marines; and E.O. 9397
(SSN), as amended.
Purpose(s):
The Marine Corps Manpower Management Information System (MCMMIS)
provides the Marine Corps with the ability to support and manage all
aspects of the Human Resource Development Process (HRDP) of all Active
duty and Reserve Marines. The system also includes the capability to
report certain entries to enhance personnel management for reserve and
retired Marines, Government employees working for the Marine Corps,
other DoD military personnel, as well as Foreign Military Service
personnel who are attached to Marine Corps commands. In addition, it
has the capability to provide simulation, analysis and forecasting
tools to capture and process manpower information, making data visible
to the appropriate
[[Page 22572]]
Marine Corps decision makers, as well as providing statutory and
regulatory management reports to higher headquarters.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
To officials and employees of the American Red Cross and the Navy
Relief Society in the performance of their duties. Access will be
limited to those portions of the member's record required to
effectively assist the member.
To officials and employees of federal, state and local government,
through official request for information with respect to law
enforcement, investigatory procedures, criminal prosecution, civil
court action, Congressional inquiries and regulatory order.
To officials and employees of the Department of Veterans Affairs
and civilian health and dental care providers upon request, in the
performance of their official duties related to the management of
incapacitation pay and benefits for injured reservists.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Marine Corps' compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media and paper records in file folders.
Retrievability:
Records are retrieved by name and/or Social Security Number (SSN).
Safeguards:
Login to systems and network requires use of the DoD Common Access
Card (CAC). Public Key Infrastructure (PKI) network login may be
required to allow for documents to be digitally signed and encrypted
and/or the receiving of encrypted mail. Official users without issuance
of a CAC must use the Total Force Administration System--Marine On-Line
(TFAS--MOL) Web portal to access the system. The TFAS MOL account
holders are authenticated and provided access after registering for an
account and use a user name and strong password login verification.
Access to server rooms is strictly controlled by the hosting facility
personnel. At a minimum, cipher locks, access rosters, sign-in sign-out
procedures, escort and supervision of all maintenance personnel and
physical security checks are provided on a routine basis. Physical
security of buildings after normal working hours, are provided by
independent security guards or military police.
Retention and disposal:
Disposition pending (until the National Archives and Records
Administration approves retention and disposal schedule, records will
be treated as permanent).
System manager(s) and address:
Director, Defense Finance and Accounting Service--Cleveland Center,
1240 E. 9th Street, Cleveland, OH 44199-2055.
Director, Manpower Information Systems Support Activity, 1500 East
Bannister Road, Kansas City, MO 64197-0901.
Director Manpower Information (MI), Manpower and Reserve Affairs
(M&RA), James Wesley Marsh Center, 3280 Russell Road, Quantico, VA
22134-5103.
Director, Manpower Personnel Support Branch (MMSB), Headquarters
Marine Corps (HQMC), Manpower & Reserve Affairs (M&RA), James Wesley
Marsh Center, 3280 Russell Road, MCB Quantico, VA 22134-5103.
Notification procedure:
Active Duty/Reserve Members seeking to determine whether pay
information about themselves is contained in this system of records
should address written inquiries to the member's local disbursing
office.
Active Duty/Reserve Members seeking to determine whether personnel
information about themselves is contained in this system of records
should address written inquiries to the member's immediate commanding
officer.
Retired Members seeking to determine whether pay and personnel
information about themselves is contained in this system of records
should address written inquiries to the Commandant of the Marine Corps,
(Code MIF), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.
Individual should provide their full name, Social Security Number
(SSN), and the request must be signed.
In order to personally visit the above addresses and obtain
information, individuals must present a military identification card, a
driver's license, or other proof of identity.
Record access procedures:
Active Duty/Reserve Members seeking to access pay information about
themselves contained in this system of records should address written
inquiries to the member's local disbursing office.
Active Duty/Reserve Members seeking access to personnel information
about themselves contained in this system of records should address
written inquiries to the member's immediate commanding officer.
Retired Members seeking to access pay and personnel information
about themselves contained in this system of records should address
written inquiries to the Commandant of the Marine Corps, (Code MIF),
Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.
Individual should provide their full name, Social Security Number
(SSN), and the request must be signed.
In order to personally visit the above addresses and obtain
information, individuals must present a military identification card, a
driver's license, or other proof of identity.
Contesting record procedures:
The Marine Corps rules for accessing records, for contesting
contents and appealing initial agency determinations are published in
Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be
obtained from the system manager.
The Navy's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in Secretary of
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from
the system manager.
Record source categories:
Individual; Headquarters, Marine Corps; Defense Enrollment
Eligibility Reporting System (DEERS); Schools and Educational
Institutions; Navy Central Adjudication Facility (DoNCAF); Joint
Personnel Adjudication System (JPAS); Internal Revenue Service (IRS);
Veterans Administration (VA); Social Security Administration (SSA);
Navy & Marine Corps Relief Society (NMCRS); Morale
[[Page 22573]]
Welfare and Recreation (MWR); Department of Treasury (DOT); National
Finance Center (NFC); Federal Reserve Bank (FSB); Army & Air Force
Exchange Services (AAFES); medical and dental treatment facilities/care
givers; Standard Accounting Budget Reporting System (SABRS); Defense
Travel System (DTS); Defense Manpower Data Center (DMDC); and
Department of Agriculture (DoA).
Exemptions claimed for the system:
None.
[FR Doc. 2010-9997 Filed 4-28-10; 8:45 am]
BILLING CODE 5001-06-P