Federal Register, Volume 76 Issue 20 (Monday, January 31, 2011)

[Federal Register Volume 76, Number 20 (Monday, January 31, 2011)]
[Notices]
[Pages 5351-5354]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-1949]

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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2011-0002]

Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is proposing to alter a system of
records notices in its existing inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

[[Page 5352]]

DATES: This proposed action will be effective without further notice on
March 2, 2011 unless comments are received which result in a contrary
determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following
methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, Room 3C842,
1160 Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number or Regulatory Information Number (RIN) for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones at (703) 428-6185, or
Department of the Army, Privacy Office, U.S. Army Records Management
and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite
144, Alexandria, VA 22325-3905.

SUPPLEMENTARY INFORMATION: Department of the Army notices for systems
of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the FOR FURTHER INFORMATION CONTACT address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on January 24, 2011, to
the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' February 20, 1996, 61 FR 6427.

Dated: January 25, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0621-1 AHRC

System name:
Civilian Schooling for Military Personnel (August 8, 2004, 69 FR
51271).
* * * * *

Changes:
System Name:
Delete entry and replace with ``Army Continuing Education System
Records.''

System location:
Delete entry and replace with ``U.S. Army Human Resources Command,
Chief, Army Continuing Education System, 200 Stovall Street,
Alexandria, VA 22332-0400.
Segments exist at Army commands/installations, organizations/
activities, including overseas areas. Official mailing addresses are
published as an appendix to the Army's compilation of record systems
notices.''

Categories of individuals covered by the system:
Delete entry and replace with ``Any member of the U.S. Army to
include Active Army, Army National Guard, Air National Guard and Army
Reserve, veterans, military retirees, authorized adult family members,
Federal civilian employees, members of other services to include
members of their respective Reserve components and their authorized
family members, and authorized foreign nationals.''

Categories of records in the system:
Delete entry and replace with ``Identification data: name, rank,
Social Security Number (SSN), race/ethnicity, gender, and marital
status.
Contact information: home telephone number, fax number, personal e-
mail address, mailing/home address, home of record address, State, work
telephone number.
Military personnel information: military records, additional skill
identifier, branch of service, component, current position and tour
information, enlistment records, enlistment status, evaluations,
foreign service, grade, military occupational specialty (primary,
secondary), military service obligation statutory expiration date,
military status, past military positions, photograph/DA photo,
promotion data, qualification record.
Dependent education information: academic and diagnostic tests,
academic evaluation reports, academic reports, American Council on
Education recommendations, civilian education, course and associated
fees, personal resumes, previous schools attended, school contracts,
theses, training achievements, class standing, degree, major,
university, fraternities (social, honorary, clubs), academic counseling
records, course attendance and completion records, education level,
test scores, transcript registry and course descriptors, and military
education information.''

Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 3013, Secretary of the
Army; 10 U.S.C. 4302, Enlisted members of Army: schools; AR 621-5, Army
Continuing Education System and E.O. 9397 (SSN), as amended.''

Purpose(s):
Delete entry and replace with ``To document, monitor, manage, and
administer the attendance at a civilian training agency or civilian
school.''

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records contained therein may specifically be disclosed outside
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.''
* * * * *

Retention and disposal:
Delete entry and replace with ``Keep records for 2 years then
destroy by shredding or deleting.''
* * * * *

Notification procedure:
Delete entry and replace with ``Individuals seeking to determine if
information about themselves is contained in this record system should
address written inquiries to the Commander, U.S. Army Human Resources
Command, 200 Stovall Street, Alexandria, VA 22332-0411.
All written inquiries should provide the full name, Social Security
Number (SSN), date of birth, military status and current mailing
address and any details which may assist in locating the record, and
their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in

[[Page 5353]]

accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:
I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United State of America that the foregoing is
true and correct. Executed on (date). (Signature).

If executed within the United States, its territories, possessions, or
commonwealths:
I declare (or certify, verify, or state) under penalty of perjury
that the foregoing is true and correct. Executed on (date).
(Signature).

Record access procedures:
Delete entry and replace with ``Individuals seeking access to
records about themselves contained in this record system should address
written inquiries to the Commander, U.S. Army Human Resources Command,
200 Stovall Street, Alexandria, VA 22332-0411.
All written inquiries should provide the full name, Social Security
Number (SSN), date of birth, military status and current mailing
address and any details which may assist in locating the record, and
their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:

If executed outside the United States:
I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United States of America that the foregoing is
true and correct. Executed on (date). (Signature).

System name:
Army Continuing Education System Records

System location:
U.S. Army Human Resources Command, Chief, Army Continuing Education
System, 200 Stovall Street, Alexandria, VA 22332-0400.
Segments exist at Army commands/installations, organizations/
activities, including overseas areas. Official mailing addresses are
published as an appendix to the Army's compilation of record systems
notices.

Categories of individuals covered by the system:
Any member of the U.S. Army to include Active Army, Army National
Guard, Air National Guard and Army Reserve, veterans, military
retirees, authorized adult family members, Federal civilian employees,
members of other services to include members of their respective
Reserve components and their authorized family members, and authorized
foreign nationals.

Categories of records in the system:
Identification data: Name, rank, Social Security Number (SSN),
race/ethnicity, gender, and marital status.
Contact information: Home telephone number, fax number, personal e-
mail address, mailing/home address, home of record address, State, work
telephone number.
Military personnel information: Military records, additional skill
identifier, branch of service, component, current position and tour
information, enlistment records, enlistment status, evaluations,
foreign service, grade, military occupational specialty (primary,
secondary), military service obligation statutory expiration date,
military status, past military positions, photograph/DA photo,
promotion data, qualification record.
Dependent education information: Academic and diagnostic tests,
academic evaluation reports, academic reports, American Council on
Education recommendations, civilian education, course and associated
fees, personal resumes, previous schools attended, school contracts,
theses, training achievements, class standing, degree, major,
university, fraternities (social, honorary, clubs), academic counseling
records, course attendance and completion records, education level,
test scores, transcript registry and course descriptors, and military
education information.

Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 4302, Enlisted
members of Army: schools; AR 621-5, Army Continuing Education System
and E.O. 9397 (SSN), as amended.

Purpose(s):
To document, monitor, manage, and administer the attendance at a
civilian training agency or civilian school.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.

Retrievability:
By individual's name and Social Security Number (SSN).

Safeguards:
Records are maintained in areas accessible only to authorized
personnel and only in the performance of assigned duties. Use of
automated systems requires user identification and passwords granted to
authorized personnel responsible for the administration and processing
of individual student data.

Retention and disposal:
Keep records for 2 years then destroy by shredding or deleting.

System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0400.

Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0411.
All written inquiries should provide the full name, Social Security
Number (SSN), date of birth, military status and current mailing
address and any details which may assist in locating the record, and
their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:

If executed within the United States, its territories, possessions, or
commonwealths:
I declare (or certify, verify, or state) under penalty of perjury
that the

[[Page 5354]]

foregoing is true and correct. Executed on (date). (Signature).

Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA
22332-0411.
All written inquiries should provide the full name, Social Security
Number (SSN), date of birth, military status and current mailing
address and any details which may assist in locating the record, and
their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:

Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.

Record source categories:
From the individual, Army records and reports, documents from the
civilian school or industry training agency.

Exemptions claimed for the system:
None.

[FR Doc. 2011-1949 Filed 1-28-11; 8:45 am]
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