[Federal Register Volume 76, Number 37 (Thursday, February 24, 2011)]
[Notices]
[Pages 10406-10409]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-4264]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
[[Page 10407]]
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
March 28, 2011. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Animal and Plant Health Inspection
Service (N1-463-09-9, 1 item, 1 temporary item). Master files of an
electronic information system containing license, registration, and
inspection data on businesses and organizations that buy, sell,
exhibit, transport, or conduct research on animals.
2. Department of Agriculture, Farm Service Agency (N1-145-11-1, 1
item, 1 temporary item). Master files of an electronic information
system used to track and disperse operating expense funds to farmers,
vendors, and service center offices.
3. Department of Agriculture, Risk Management Agency (N1-258-10-2,
1 item, 1 temporary item). Master files of an electronic information
system used to control the maintenance, use, and disposition of agency
records to facilitate preservation, retrieval and use.
4. Department of the Army, Agency-wide (N1-AU-10-99, 1 item, 1
temporary item). Master files of an electronic information system that
enables web-based ordering and tracking of subscriptions and Army
publications.
5. Department of Commerce, Bureau of the Census (N1-29-10-1, 12
items, 10 temporary items). Records relating to the conduct of the
Survey of Business Owners and Self-Employed Persons, including data
processing records, special tabulations, correspondences, operation
files, monthly activity reports, and working papers. Proposed for
permanent retention are file documentation for electronic files
designated as permanent and publications derived from survey data.
6. Department of Commerce, Bureau of Economic Analysis (N1-375-10-
4, 10 items, 7 temporary items). Records of the National Income and
Wealth Division, including general correspondence, data files,
spreadsheets, secondary source materials, review packages, supporting
papers, and processed materials. Proposed for permanent retention are
program records documenting mission-related activities including
memoranda, statement of procedures, data system documentation, special
studies, and reports.
7. Department of Commerce, National Telecommunications and
Information Administration (N1-417-10-1), 51 items, 47 temporary
items). Records of agency program offices, including invitations,
website updates, budget files, formulation files, submissions, subject
files, chronological files, schedule books, calendars, and working
[[Page 10408]]
papers. Proposed for permanent retention are agency publications, high-
level speeches and testimonies of agency officials, and Institute for
Telecommunication Sciences history records.
8. Department of Commerce, National Institute of Standards and
Technology (N1-167-11-2, 2 items, 2 temporary items). Records of the
Construction Grant Program, including proposal packages, merit reviews,
initial letters of intent, budget information, applicant
correspondence, final selection outcomes, and the master files of an
electronic information system used as a central repository for
competition-specific data.
9. Department of Commerce, Office of Inspector General (N1-40-10-1,
8 items, 7 temporary items). Records of the Office of Counsel,
including case files, opinions, interpretations, chronological files,
audit review files, review files, subpoena logs, and routine office
correspondence files. Proposed for permanent retention are legal
opinions and interpretations.
10. Department of Commerce, Office of the Inspector General, (N1-
40-10-2, 2 items, 1 temporary item). Chronological files of the
Immediate Office of the Inspector General. Proposed for permanent
retention are subject program operations files and correspondence.
11. Department of Defense, Office of the Secretary of Defense, (N1-
330-10-4, 3 items, 3 temporary items). Records relating to Pentagon
force protection projects including contracts, cost estimates, budget
requests, and program objective memoranda.
12. Department of Defense, Office of the Secretary of Defense, (N1-
330-10-5, 2 items, 2 temporary items). Records relating to fraud,
waste, and abuse hotline investigative case files including general
correspondence, interviews, and reports of findings.
13. Department of Defense, Office of the Secretary of Defense, (N1-
330-10-6, 5 items, 1 temporary item). Records relating to the Special
Inspector General For Iraq Reconstruction, including routine hotline
investigative case files pertaining to waste, fraud, and abuse, general
correspondence, notes, and working files. Proposed for permanent
retention are investigative case files of historical significance.
14. Department of Defense, Office of the Secretary of Defense (N1-
330-10-7, 1 item, 1 temporary item). Master files of an electronic
information system containing records relating to civilian personnel
injury claims including applications, examinations, treatment
histories, and investigative files.
15. Department of Defense, Office of the Secretary of Defense (N1-
330-10-8, 1 item, 1 temporary item). Master files of an electronic
information system containing profile data on military dependent
schools including number of student enrollments, demographic data,
testing results, and staff background information.
16. Department of Education, Office of Postsecondary Education,
(N1-441-09-24, 2 items, 2 temporary items). Records relating to the
Department of Education's Organizational Assessment. Records include
strategic plans; principal office improvement plans and contingency
plans; progress reports; surveys and interviews; communication plans;
and documentation of scores, results, priorities, and measures. Also
included are master files of an electronic information system used to
support the assessment process containing survey and interview results,
agency reports, and strategic plans.
17. Department of Energy, Federal Energy Regulatory Commission (N1-
138-11-1, 3 items, 2 temporary items). Master files of an electronic
information system and associated records relating to drafts and
revisions to agency orders, including process selections,
administrative detail, participant lists and related information.
Proposed for permanent retention are outputs from the system containing
final orders, voting logs, and associated records.
18. Department of Health and Human Services, Centers for Medicare
and Medicaid Services (N1-440-09-4, 4 items, 4 temporary items). Master
files of electronic systems used to support the Medicare Part D program
(prescription drug coverage), containing beneficiary information,
prescription drug records, claims, and capitation rate records.
Permanent records are captured in the Integrated Data Repository
system.
19. Department of Homeland Security, Immigration and Customs
Enforcement (N1-567-11-7, 1 item, 1 temporary item). Master files of an
electronic information system containing information on the custody
status of detainees.
20. Department of Justice, Agency-wide (N1-60-10-12, 5 items, 2
temporary items). Routine event recordings and photographs of agency
events and programs. Proposed for permanent retention are photographs
and video recordings that document significant actions relating to the
agency's mission and the actions of the Attorney General.
21. Department of Justice, Federal Bureau of Investigation (N1-65-
10-38, 4 items, 4 temporary items). Master files and related records of
an electronic information system used to track and manage information
on visitors to the agency's facilities.
22. Department of Justice, Federal Bureau of Investigation (N1-65-
10-39, 2 items, 2 temporary items). Audit logs recording activities of
users in the agency's electronic systems.
23. Department of Justice, Federal Bureau of Investigation (N1-65-
11-3, 3 items, 3 temporary items). This schedule increases the
retention period from 50 years to 110 years for data files maintained
in the National Crime Information Center. Also included are requests
for access to the system and a database of originating agencies.
24. Department of Justice, Federal Bureau of Investigation (N1-65-
11-10, 1 item, 1 temporary item). File Review Sheets used to track
caseload workflow and performance deadlines.
25. Department of Justice, Justice Management Division (N1-60-11-9,
3 items, 3 temporary items). Human resource policy records, including
compensation waivers, records relating to salary determination, and
position coverage determinations.
26. Department of Justice, Office of the Attorney General (N1-60-
11-10, 3 items, 3 temporary items.) Incomplete microfilm copies of
paper records scheduled as permanent under N1-60-94-2.
27. Department of Justice, Office of General Counsel (N1-60-11-7, 1
item, 1 temporary item). Master files of an electronic information
system used to track the status of incoming correspondence and other
items for review.
28. Department of State, Bureau of Democracy, Human Rights, and
Labor (N1-059-09-38, 1 item, 1 temporary item). Master files of an
electronic information system used to vet training requests for foreign
security forces.
29. Department of State, Bureau of Diplomatic Security (N1-84-10-1,
25 items, 25 temporary items). Records of the Office of Diplomatic
Courier Service relating to the delivery of diplomatic pouches such as
courier checklists, pouch invoices, transportation request files,
vendor contract files, and vehicle registration files.
30. Department of State, Bureau of Diplomatic Security (N1-59-10-
24, 3 items, 2 temporary items). Records include regional and
geographic assessments of threats against Americans; U.S. diplomatic
and consular personnel and facilities; and a list of categories of
security threats by country. Proposed for permanent retention are
annual reports on political violence against Americans.
[[Page 10409]]
31. Department of State, Bureau of Diplomatic Security (N1-59-10-
25, 2 items, 2 temporary items). Records of the Diplomatic Security
Command Center's initial reporting on domestic and overseas security
incidents, including brief summaries of possible security incidents and
daily multiple-source synopses of events and concerns in countries
around the world. Permanent, substantive reports on security concerns
and incidents are captured elsewhere in the bureau's records.
32. Department of Transportation, Federal Highway Administration
(N1-406-09-26, 22 items, 20 temporary items). Planning and program
development records of the Federal Aid program, including airport
access files, annual statistical data, Appalachian development highway
system program records, certification of public mileage, coastal zone
management files, coal haul road study files, smart growth files,
economic studies and surveys, State-wide transportation improvement
program and transportation improvement plans files, Federal Aid system
files, map files, metropolitan planning organizations files, State-wide
planning and research status reports, public transportation files, non-
motorized needs files, State obligations, highway systems
correspondence, State traffic count data and size and weight program
files. Proposed for permanent retention are planning and research
subject files and National Scenic Byways studies.
33. Environmental Protection Agency, Agency-wide (N1-412-10-2, 2
items, 2 temporary items). Case files of the Environmental Alternative
Dispute Resolution Program.
34. Export-Import Bank of the United States, Agency-wide (N1-275-
10-7, 1 item, 1 temporary item). Copies of Department of State cables
used by the agency for informational purposes.
35. National Aeronautics and Space Administration, Agency-wide (N1-
255-09-2, 1 item, 1 temporary item). Records relating to general
employee suggestions including background papers, suggestions,
approvals, disapprovals, and review processes.
36. National Aeronautics and Space Administration, Agency-wide (N1-
255-10-3, 6 items, 5 temporary items). Records relating to the agency's
education programs including education packages, project descriptions,
funding sources, participant records, and survey responses. Proposed
for permanent retention are curriculum materials.
Dated: February 17, 2011.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2011-4264 Filed 2-23-11; 8:45 am]
BILLING CODE 7515-01-P