[Federal Register Volume 76, Number 43 (Friday, March 4, 2011)]
[Proposed Rules]
[Pages 11985-11992]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-4350]
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DEPARTMENT OF ENERGY
48 CFR Parts 908, 945, and 970
RIN 1991-AB86
Acquisition Regulation: Department of Energy Acquisition
Regulation, Government Property
AGENCY: Department of Energy.
ACTION: Notice of proposed rulemaking.
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SUMMARY: The Department of Energy (DOE) is proposing to amend the
Department of Energy Acquisition Regulation (DEAR) to conform to the
Federal Acquisition Regulation (FAR), remove out-of date government
property coverage, and update references. This proposed rule does not
alter substantive rights or obligations under current law.
DATES: Written comments on the proposed rulemaking must be received on
or before close of business April 4, 2011.
ADDRESSES: This proposed rule is available and you may submit comments,
identified by DEAR: parts 908, 945 and 970 and RIN 1991-AB86, by any of
the following methods: Federal eRulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments.
E-mail to: [email protected]:. Include DEAR: parts
908 and 945 and RIN 1991-AB86 in the subject line of the message.
Mail to: U.S. Department of Energy, Office of Resource Management,
MA-632, 1000 Independence Avenue, SW.,
[[Page 11986]]
Washington, DC 20585. Comments by e-mail are encouraged.
FOR FURTHER INFORMATION CONTACT: Helene Abbott at (202) 287-1593 or via
e-mail: [email protected].
SUPPLEMENTARY INFORMATION:
Background
Section-by-Section Analysis
Procedural Requirements
A. Review Under Executive Order 12866
B. Review Under Executive Order 12988
C. Review Under the Regulatory Flexibility Act
D. Review Under the Paperwork Reduction Act
E. Review Under the National Environmental Policy Act
F. Review Under Executive Order 13132
G. Review Under the Unfunded Mandates Reform Act of 1995
H. Review Under the Treasury and General Government
Appropriations Act, 1999
I. Review Under Executive Order 13211
J. Review Under the Treasury and General Government
Appropriations Act, 2001
K. Approval by the Office of the Secretary of Energy
I. Background
DOE is proposing to amend parts 908, Required Sources of Supplies
and Services, 945, Government Property, and related 970, Management and
Operating Contracts, to remove out-of-date coverage, to update
references and to conform to the FAR.
Part 945 is amended to conform to FAR Part 45, Government Property.
On May 15, 2007 (72 FR 27364), in the Federal Acquisition Circular
(FAC) 2005-17, FAR Part 45 was amended to simplify procedures, clarify
language, and eliminate out-of-date requirements related to the
management and disposition of Government property in the possession of
contractors by establishing a life-cycle approach to property
management and sanctioning the use of consensus standards or industry-
leading standards and practices for property management. The FAC
deleted outdated clauses and combined selected FAR property clauses
into a single clause. This proposed rule updates corresponding DEAR
sections to conform to the FAR and other federal agencies' procedures.
None of these changes are substantive or of a nature to cause any
significant expense for DOE or its contractors.
II. Section-by-Section Analysis
DOE proposes to amend the DEAR as follows:
1. Section 908.1102 is amended by redesignating paragraph (a)(4) as
908.1102-70 Vehicle leasing to conform to the FAR convention, and
adding the phrase ``All subsequent lease renewals or extensions may be
exercised only when General Service Administration (GSA) has advised
that it cannot furnish the vehicle(s) as prescribed herein.''
2. Section 908.1104(f) is amended by removing ``Federal Property
Management Regulation (FPMR) 41 CFR 101-38.6.'' and adding in its place
``Federal Management Regulation (FMR) 41 Code of Federal Regulation
(CFR) 102-34.160, 102-34.175 and 102-34.80'' to provide the updated
citation.
3. Section 908.7101-2(a) is amended by removing ``FPMR 41 CFR 101-
25.304, 101-26.501, and 101-38.13 and DOE-PMR 41 CFR 109-25.304, 109-
38.13, and 109-38.51'' and adding in its place ``Federal Property
Management Regulations (FPMR) 41 CFR 101-26.501, and FMR 41 CFR 102-34,
and Department of Energy-Property Management Regulations (DOE-PMR) 41
CFR 109-26.501'' to provide the updated citation.
4. Section 908.7101-2 paragraph (b) is amended by removing ``on GSA
Form 1781, Motor Vehicle Requisition--Delivery Order--Invoice,'' and
adding in its place ``utilizing GSA's on-line system (Auto Choice)'' to
update the procedures.
5. Section 908.7101-3 is amended by removing ``those'' in the third
sentence and removing in the last sentence, ``(See DOE-PMR 41 CFR 109-
38.5102-4)'' to correct grammar and to remove an out-of-date citation.
6. Section 908.7101-4 is amended in paragraph (a) by removing
``FMPR 101-38.9 and DOE-PMR 41 CFR 109-38.9'' and adding in its place
``FMR 102-34.270'' to update the citation.
7. Section 908.7101-5 is amended in the third sentence by removing
``38.5102'' and adding in its place ``26.501-50 and 109-26.501-51,'' to
update the citation.
8. Section 908.7101-6 is amended in paragraph (a) by removing the
last three sentences and adding in their place ``Such forecast shall be
submitted to the Property Executive, or designee, when requested.
9. Section 908.7101-6 is amended in paragraph (b) by removing
``Sedans, station wagons, and light trucks requisitioned according to
an approved forecast, but not contracted for by GSA until the
subsequent fiscal year, will'' and adding in its place ``Approved
sedans, station wagons, and light trucks requisitioned, but not
contracted for by GSA until the subsequent fiscal year, shall'' to
update the procedures.
10. Section 908.7101-7 is amended in paragraph (a) by removing
``101-38.303'' and adding in its place ``102-34.140'' to update the
citation.
11. Section 908.7101-7 is amended in paragraph (b) by removing in
the second sentence the ``,'' after records; removing in the second
sentence the ``Director, Office of Property Management,'' and adding in
its place ``Director, Personal Property Management Division,'' to
correct grammar and update office names.
12. Section 908.7101-7 is amended in paragraph (e) by removing the
sentence and adding in its place ``See DOE-PMR 41 CFR 109-38.202-2 and
109-38.202-3 for additional guidance.'' to update the citation.
13. Section 908.7102 is amended by removing the sentence and adding
in its place ``Acquisition of aircraft shall be in accordance with FMR
41 CFR 102-33, subpart B and DOE Order 440.2B latest revision.'' to
update the citation.
14. Section 908.7103 is amended by removing ``FPMR 41 CFR 101-
25.104, 101-25.302, 101-25.302-3, 101-25.302-4, and 101-25.302-6, and
101-25.403, and DOE-PMR 41 CFR 109-25.302, 109-25.302-3, and 109-25.4''
and by adding in its place ``FPMR 41 CFR 101-25.104, 101-25.302, and
DOE-PMR 41 CFR 109-25.302, and 109-25.4'' to update the citations.
15. Section 908.7104 is amended by removing ``FPMR 41 CFR 101-
25.104, 101-25.302, 101-25.302-1, 101-25.302-5, 101-25.302-7, and 101-
25.302-8, 101-25.404 and 101-26.505, and DOE-PMR 41 CFR 109-25.302,
109-25.302-1, and 109-25.350'' and adding in its place ``FPMR 41 CFR
101-25.104, 101-25.302, 101-25.302-5, 101-25.302-7, 101-25.404 and 101-
26.505, and DOE-PMR 41 CFR 109-25.302, and 109-25.350'' to update the
citations.
16. Section 908.7121 is revised to update the first paragraph to
clarify that the contracting officers shall require authorized
contractors to follow procedures set forth in paragraphs (a) through
(c).
17. Section 908.7121(b) Precious metals is revised to update the
responsible office in subparagraph (1) and add subparagraph (2) to
reference 945.604-1 for contractor identification and reporting for
contractor inventory containing precious metals or possessing precious
metals excess.
18. Section 908.7121(c) is amended to state that lithium is
available from The National Nuclear Security Administration (NNSA), Y-
12 National Security Complex in Oak Ridge, TN (Y-12) and that the
excess quantities at Y-12 are to be the first source of supply.
19. Part 945 is amended to simplify procedures, clarify language,
and eliminate obsolete requirements related to the management and
disposition of Government property in the possession of contractors to
conform to FAR Part 45 Government Property regulation.
[[Page 11987]]
20. Section 945.000 is amended by lower casing the first letter of
the word ``part''; by reversing ``operating and management'' to read
``management and operating''; and by removing the second sentence in
its entirety.
21. Section 945.101 is amended by removing the definition of
capital equipment; and adding a definition of sensitive property. For
clarity, since the FAR definition of sensitive property was changed
under FAC 2005-17 and for further emphasis by DOE, the FAR definition
is incorporated by reference.
22. Section 945.102-70 is revised in the first paragraph, first
sentence, by removing ``Within 30 days after the end of each fiscal
year,'' and adding in its place ``The below listed information may be
required to be reported from time to time to''; and by removing
``Director, Office of Property Management,'' and adding in its place
``Personal Property Management Division''; in paragraph (e), by
removing ``dollar'' and adding in its place ``acquisition''; and in
paragraph (e), by removing ``as reported on last semiannual asset
report (including date of report),''. These changes correct the
reporting process and provide the correct title of the receiving
activity. Changes pertain to the Property Information Database System
(PIDS) which was created by the Idaho National Lab and has been in use
since the late 1990s. The PIDS system is used by both DOE and
Contractors alike.
23. Subpart 945.1 is revised to add the new section ``945.102-72
Reporting of contractor sensitive property inventory'' to reflect the
current sensitive property policy.
24. Section 945.3 is amended by redesignating subpart 945.3 and
section 945.303-1 as section 945.170 and section 945.170-1,
respectively, and by reserving section 945.3 and by using lower case
letters for ``property'' and ``contractors'' in the section 945.170
title, and by adding a period at the end of ``contractors''. These
changes are made to conform to the FAR.
25. Subpart 945.4 is amended by removing and reserving this subpart
in its entirety to conform to the FAR.
26. Section 945.5 title is amended by removing ``Management of
Government Property in the Possession of Contractors'' and adding in
its place ``Support Government Property Administration'' to conform to
the FAR.
27. Section 945.505-11 is removed in its entirety to conform to the
FAR.
28. Subpart 945.5 is revised by changing its title to ``945.570
Management of Government property in the possession of contractors'' to
conform to the FAR.
29. Section 945.506 is removed in its entirety.
30. Section 945.570-2 is redesignated as 945.570-1 and is amended
at paragraph (c) the second sentence by removing ``(GSA Form 1781)'',
and adding ``via GSA Autochoice'' after ``should be processed''. The
replaced information updates the DEAR to conform to GSA's current
procedures.
31. Redesignated 945.570-1(f) is amended by removing ``Motor
Vehicle Rental'' and adding in its place ``Leasing of Automobiles and
Light Trucks''.
32. Section 945.570-7 is redesignated as 945.570-2.
33. Section 945.570-8 is redesignated as 945.570-3 and is revised
in section (a) in the first sentence, by removing ``(on or before
December 1)''.
34. Redesignated 945.570-3(b) is amended after ``DOE-owned'' by
adding ``, GSA leased''; before ``and/or'' and by adding
``electronically'' before ``submit''.
35. Redesignated 945.570-3(b)(1) is amended by removing ``DOE
Report of Motor Vehicle Data (passenger vehicles)'' and adding in its
place ``Annual Motor Vehicle Fleet Report''.
36. Redesignated section 945.570- 3(b)(2) is amended by removing
``DOE Report of Truck Data'' and adding in its place ``Federal Fleet
Report (41 CFR 102-34.335)''.
37. Subpart 945.6 is amended by removing the subpart title
``Reporting, Redistribution, and Disposal of Contractor Inventory'' and
adding in its place ``Reporting, Reutilization, and Disposal''.
38. Subpart 945.6 is amended by adding a new section ``945.602
Reutilization of Government property.''
39. Subpart 945.6 is amended by adding a new section ``945.602-70
Local screening''.
40. Section 945.603 is redesignated as 945.670, DOE disposal
methods.
41. Section 945.603-70 is amended by redesignating this section as
``945.670-1''; and removing ``FAR Subpart 45.6'' and adding in its
place ``48 CFR 45.606-3''. This amendment is to conform the DEAR to the
FAR.
42. Section 945.603-71 is redesignated as ``945.670-2''.''
43. Subpart 945.6 is amended by adding a new section 945.603
Abandonment, destruction or donation of excess personal property which
refers to 945.670 for disposal methods. These changes are made to
conform to the FAR and move current DEAR information to a new section.
44. Subpart 945.6 is revised by adding a new section 945.604
Disposal of surplus property to conform to the FAR.
45. Section 945.607-2(b) is redesignated as 945.604-1 Recovering
precious metals. The office name and address are updated. Paragraph (d)
references 945.670 for DOE disposal methods. By adding the other
precious metals, we are aligning the DEAR to FAR 46.101.
47. Section 945.608-2 is redesignated as ``945.602-3(a)'' and is
amended by removing subparagraph (b)(1) in its entirety and adding in
its place ``(a) Standard screening. (1) Prior to reporting excess
property to GSA, all reportable property, as identified in Federal
Management Regulation 41 CFR 102-36.220, shall be reported for
centralized screening in the DOE Energy Asset Disposal System (EADS).
Reportable excess personal property will be screened internally via the
EADS system for a period of 15 days.'' These changes are made to update
the DEAR to the current on-line reporting.
50. Redesignated section 945.602-3(a)(1)(i) [previously 945.608-
2(b)(1)] is amended by in the first sentence, by removing ``REAPS'' and
adding in its place ``EADS''; in the first sentence, by removing
``address code'' and adding in its place ``Activity Address Code
(AAC)''; by removing the second sentence in its entirety and adding in
its place ``The AAC will be assigned by DOE Headquarters upon receipt
of a formal letter of authorization signed by the DOE contracting
officer,'', and by removing the third sentence in its entirety. These
changes are made to update the current procedure.
51. Redesignated section 945.602-3(a)(1)(ii) is amended by removing
the sentence in its entirety and adding a new sentence to indicate that
any changes to an Activity Address code shall be submitted to the
Office of Procurement and Assistance Management, Personal Property
Management Division, within the Headquarters procurement organization.
52. The section designated as 945.608-3 is removed. Section
945.602-70 Local screening provides the correct process and title for
property screening and disposal.
53. The section designated as 945.608-4 is removed.
54. Section 945.608-5 is redesignated as 945.602-3(b)(2) and is
amended in the first paragraph, by adding ``(b) Special screening
requirements. (2) Special test equipment with commercial components--''
prior to the redesignated text.
55. Section 945.608-5(c) is redesignated as 945.602-3(b)(3).
56. Section 945.608-6 is redesignated as 945.670-3; and is amended
in paragraph (a) after requirements, by removing ``in accordance with
the provisions of FAR 45.608-6.''; in both
[[Page 11988]]
paragraphs, by removing ``Office of Property Management Division'' and
adding in its place ``Personal Property Management Division''; and in
paragraph (b) by removing ``HCA'' and adding in its place ``Procurement
Directors''.
57. Section 945.610-4 is redesignated as 945.671.
58. Section 970.5244-1(k) is amended by removing the paragraph in
its entirety and adding in its place ``Government Property''. The
Contractor shall establish and maintain a property management system
that complies with criteria in 48 CFR 970.5245-1, Property, and 48 CFR
52.245-1, Government Property.''
59. Section 970.5244-1(q)(13) is added to correct an error in the
DEAR Final Rule [74 FR 36376-36378, dated July 22, 2009] which omitted
``Products made in Federal and penal and correctional institutions--41
CFR 101-26.702.''
60. Section 970.5245-1 is amended by removing and reserving
paragraph (i)(1)(ii)(B). This amendment clarifies the contract
conditions for property management systems approval.
III. Procedural Requirements
A. Review Under Executive Order 12866
This regulatory action has been determined not to be a
``significant regulatory action'' under Executive Order 12866,
``Regulatory Planning and Review,'' [58 FR 51735, October 4, 1993].
Accordingly, this rule is not subject to review under that Executive
Order by the Office of Information and Regulatory Affairs (OIRA) of the
Office of Management and Budget (OMB).
B. Review Under Executive Order 12988
With respect to the review of existing regulations and the
promulgation of new regulations, section 3(a) of Executive Order 12988,
``Civil Justice Reform,'' [61 FR 4729, February 7, 1996], imposes on
Executive agencies the general duty to adhere to the following
requirements: (1) Eliminate drafting errors and ambiguity; (2) write
regulations to minimize litigation; and (3) provide a clear legal
standard for affected conduct rather than a general standard and
promote simplification and burden reduction. With regard to the review
required by section 3(a), section 3(b) of Executive Order 12988
specifically requires that Executive agencies make every reasonable
effort to ensure that the regulation: (1) Clearly specifies the
preemptive effect, if any; (2) clearly specifies any effect on existing
Federal law or regulation; (3) provides a clear legal standard for
affected conduct while promoting simplification and burden reduction;
(4) specifies the retroactive effect, if any; (5) adequately defines
key terms; and (6) addresses other important issues affecting clarity
and general draftsmanship under any guidelines issued by the United
States Attorney General. Section 3(c) of Executive Order 12988 requires
Executive agencies to review regulations in light of applicable
standards in section 3(a) and section 3(b) to determine whether they
are met or if it is unreasonable to meet one or more of them. DOE has
completed the required review and determined that, to the extent
permitted by law, this rule meets the relevant standards of Executive
Order 12988.
C. Review Under the Regulatory Flexibility Act
The Regulatory Flexibility Act (5 U.S.C. 601 et seq.) requires that
an agency prepare an initial regulatory flexibility analysis for any
regulation for which a general notice or proposed rulemaking is
required, unless the agency certifies that the rule, if promulgated,
will not have a significant economic impact on a substantial number of
small entities (5 U.S.C. 605(b)). This rule updates references in the
DEAR that apply to public contracts and does not impose any additional
requirements on small businesses. This proposed rule does not alter any
substantive rights or obligations and consequently, this proposed rule
will not have a significant cost or administrative impact on
contractors, including small entities.
On the basis of the foregoing, DOE certifies that this proposed
rule would not have a significant economic impact on a substantial
number of small entities. Accordingly, DOE has not prepared a
regulatory flexibility analysis for this rulemaking. DOE's
certification and supporting statement of factual basis will be
provided to the Chief Counsel for Advocacy of the Small Business
Administration pursuant to 5 U.S.C. 605(b).
D. Review Under the Paperwork Reduction Act
This proposed rule does not impose a collection of information
requirement subject to the Paperwork Reduction Act, 44 U.S.C. 3501 et
seq. Existing burdens associated with the collection of certain
contractor data under the DEAR have been cleared under OMB control
number 1910-4100.
E. Review Under the National Environmental Policy Act
DOE has concluded that promulgation of this proposed rule falls
into a class of actions which would not individually or cumulatively
have significant impact on the human environment, as determined by
DOE's regulations (10 CFR part 1021, subpart D) implementing the
National Environmental Policy Act (NEPA) of 1969 (42 U.S.C. 4321 et
seq.). Specifically, this proposed rule is categorically excluded from
NEPA review because the amendments to the DEAR are strictly procedural
(categorical exclusion A6). Therefore, this proposed rule does not
require an environmental impact statement or an environmental
assessment pursuant to NEPA.
F. Review Under Executive Order 13132
Executive Order 13132, [64 FR 43255, August 4, 1999], imposes
certain requirements on agencies formulating and implementing policies
or regulations that preempt State law or that have federalism
implications. Agencies are required to examine the constitutional and
statutory authority supporting any action that would limit the
policymaking discretion of the States and carefully assess the
necessity for such actions. The Executive Order requires agencies to
have an accountability process to ensure meaningful and timely input by
state and local officials in the development of regulatory policies
that have federalism implications. On March 14, 2000, DOE published a
statement of policy describing the intergovernmental consultation
process it will follow in the development of such regulations [65 FR
13735]. DOE has examined the proposed rule and has determined that it
does not preempt State law and does not have a substantial direct
effect on the States, on the relationship between the national
government and the States, or on the distribution of power and
responsibilities among the various levels of government. No further
action is required by Executive Order 13132.
G. Review Under the Unfunded Mandates Reform Act of 1995
The Unfunded Mandates Reform Act of 1995 (Pub. L. 104-4) generally
requires a Federal agency to perform a written assessment of costs and
benefits of any rule imposing a Federal mandate with costs to State,
local or tribal governments, or to the private sector of $100 million
or more. This rulemaking proposes changes that do not alter any
substantive rights or obligations. This
[[Page 11989]]
proposed rule does not impose any mandates.
H. Review Under the Treasury and General Government Appropriations Act,
1999
Section 654 of the Treasury and General Government Appropriations
Act, 1999 (Pub. L. 105-277), requires Federal agencies to issue a
Family Policymaking Assessment for any rulemaking or policy that may
affect family well-being. This rulemaking will have no impact on the
autonomy or integrity of the family as an institution. Accordingly, DOE
has concluded that it is not necessary to prepare a Family Policymaking
Assessment.
I. Review Under Executive Order 13211
Executive Order 13211, Actions Concerning Regulations That
Significantly Affect Energy Supply, Distribution, or Use, [66 FR 28355,
May 22, 2001] requires Federal agencies to prepare and submit to Office
of Information and Regulatory Affairs (OIRA) of the Office of
Management and Budget, a Statement of Energy Effects for any proposed
significant energy action. A ``significant energy action'' is defined
as any action by an agency that promulgates or is expected to lead to
promulgation of a final rule, and that: (1) Is a significant regulatory
action under Executive Order 12866, or any successor order; (2) is
likely to have a significant adverse effect on the supply,
distribution, or use of energy, or (3) is designated by the
Administrator of OIRA as a significant energy action. For any proposed
significant energy action, the agency must give a detailed statement of
any adverse effects on energy supply, distribution, or use should the
proposal be implemented, and of reasonable alternatives to the action
and their expected benefits on energy supply, distribution, and use.
This proposed rule is not a significant energy action. Accordingly, DOE
has not prepared a Statement of Energy Effects.
J. Review Under the Treasury and General Government Appropriations Act,
2001
The Treasury and General Government Appropriations Act, 2001 (44
U.S.C. 3516, note) provides for agencies to review most disseminations
of information to the public under guidelines established by each
agency pursuant to general guidelines issued by OMB. OMB's guidelines
were published at [67 FR 8452, February 22, 2002], and DOE's guidelines
were published at [67 FR 62446 October 7, 2002]. DOE has reviewed the
proposed rule under the OMB and DOE guidelines and has concluded that
it is consistent with applicable policies in those guidelines.
K. Approval by the Office of the Secretary of Energy
Issuance of this proposed rule has been approved by the Office of
the Secretary of Energy.
List of Subjects in 48 CFR Parts 908, 945, and 970
Government procurement.
Issued in Washington, DC, on February 2, 2011.
Patrick M. Ferraro,
Acting Director, Office of Procurement and Assistance Management,
Department of Energy .
Joseph W. Waddell,
Director, Office of Acquisition and Supply Management, National Nuclear
Security Administration.
For the reasons set out in the preamble, the Department of Energy
(DOE) proposes to amend Chapter 9 of Title 48 of the Code of Federal
Regulations as set forth below.
PART 908--REQUIRED SOURCES OF SUPPLIES AND SERVICES
1. The authority citation for part 908 continues to read as
follows:
Authority: 42 U.S.C. 7101, et seq.; 50 U.S.C. 2401, et seq.
2. Section 908.1102 is revised to read as follows:
908.1102 Presolicitation requirements.
2a. Section 908.1102-70 is added to read as follows:
908.1102-70 Vehicle leasing.
(a)(4) Commercial vehicle lease sources may be used only when the
General Services Administration (GSA) has advised that it cannot
furnish the vehicle(s) through the Interagency Motor Pool System and it
has been determined that the vehicle(s) are not available through the
GSA Consolidated Leasing Program. All subsequent lease renewals or
extensions may be exercised only when GSA has advised that it cannot
furnish the vehicle(s) as prescribed herein.
908.1104 [Amended]
3. Section 908.1104 is amended by removing ``(FPMR) 41 CFR 101-
38.6'' in paragraph (f) and adding in its place ``Federal Management
Regulation (FMR) 41 CFR 102-34.160, 102-34.175, and 102-34.180''.
4. Section 908.7101-2 is amended by:
a. Revising paragraph (a); and
b. Removing ``on GSA Form 1781, Motor Vehicle Requisition--Delivery
Order--Invoice,'' in paragraph (b), and adding in its place ``utilizing
GSA's on-line system (Auto Choice)''.
The revision reads as follows:
908.7101-2 Consolidated acquisition of new vehicles by General
Services Administration.
(a) New vehicles shall be procured in accordance with Federal
Property Management Regulations (FPMR) 41 CFR 101-26.501, and FMR 41
CFR 102-1 through 102-220, and Department of Energy-Property Management
Regulations (DOE-PMR) 41 CFR 109-26.501.
Orders for all motor vehicles must be placed using GSA's online
vehicle purchasing system (AutoChoice).
* * * * *
908.7101-3 [Amended]
5. Section 908.7101-3 is amended by removing ``those'' in the third
sentence; and ``(See DOE-PMR 41 CFR 109-38.5102-4)'' in the last
sentence.
908.7101-4 [Amended]
6. Section 908.7101-4 is amended by removing ``FPMR 41 CFR 101-38.9
and DOE-PMR 41 CFR 109-38.9.'' in paragraph (a), and adding in its
place. ``FMR 41 CFR 102-34.270.''
908.7101-5 [Amended]
7. Section 908.7101-5 is amended by removing ``109-38.5102,'' in
third sentence and adding in its place ``109-26.501-50 and 109-26.501-
51,''.
908.7101-6 [Amended]
8. Section 908.7101-6 is amended by:
a. Removing the last three sentences in paragraph (a), and adding
in their place ``Such forecast shall be submitted to the Property
Executive, or designee.''; and
b. Removing ``Sedans'' at the beginning of the first sentence of
paragraph (b) and adding ``Approved sedans'' in its place;
c. Removing in paragraph (b) ``according to an approved forecast''
and removing ``will'' and adding in its place ``shall''.
908.7101-7 [Amended]
9. Section 908.7101-7 is amended by:
a. Removing ``FPMR 41 CFR 101-38.303.'' in paragraph (a) and adding
in its place ``FMR 41 CFR 102-34.140.'';
b. Removing in paragraph (b) in the second sentence, ``records,''
and adding in its place ``records'';
c. Removing in paragraph (b) ``Director, Office of Property
Management,'' and adding in its place ``Director, Office of Personal
Property Management Division,''; and
d. Removing ``109-38.3 and 109-38.6'' in paragraph (e) and adding
in its place ``109-38.202-2 and 109-38.202-3''.
[[Page 11990]]
10. Section 908.7102 is revised to read as follows:
908.7102 Aircraft.
Acquisition of aircraft shall be in accordance with FMR 41 CFR part
102-33, subpart B and DOE Order 440.2B latest revision.
908.7103 [Amended]
11. Section 908.7103 is amended by removing ``101-25.302-3, 101-
25.302-4, and 101-25.302-6, and 101-25.403,'' and ``109-25.302-3,'' and
adding in its place ``FPMR 41 CFR 101-25.104, 101-25.302, and DOE-PMR
41 CFR 109-25.302, and 109-25.4.''
908.7104 [Amended]
12. Section 908.7104 is amended by removing ``FMPR 41 CFR 101-
25.104, 101-25.302, 101-25.302-1, 101-25.302-5, 101-25.302-7 and 101-
25.302-8, 101-25.404 and 101-26.505 and DOE PMR 41 CFR 109-25.302, 109-
25.302-1 and 109-25.350'' and adding in its place ``FPMR 41 CFR 101-
25.104, 101-25.302, 101-25.302-5, 101-25.302-7, 101-25.404 and 101-
26.505 and DOE-PMR 41 CFR 109-25.302 and 109-25.350.''
13. Section 908.7121 is revised to read as follows:
908.7121 Special materials.
This section covers the purchase of materials peculiar to the DOE
program. While purchases of these materials may be unclassified, the
specific quantities, destination or use may be classified (see
appropriate sections of the Classification Guide). Contracting officers
shall require authorized contractors to obtain the special materials
identified in the following subsections in accordance with the
following procedures:
(a) Heavy water. The Senior Program Official or designee controls
the acquisition and production of heavy water for a given program.
Request for orders shall be placed directly with the cognizant Senior
Program Official or designee.
(b) Precious metals. (1) NNSA, Y-12 National Security Complex in
Oak Ridge, TN is responsible for maintaining the DOE supply of precious
metals. These metals are platinum, palladium, iridium, osmium, rhodium,
ruthenium, gold and silver. The NNSA Y-12 National Security Complex has
assigned management of these precious metals to its Management and
Operating (M&O) contractor. DOE and NNSA offices and authorized
contractors shall coordinate with the Y-12 M&O contractor regarding the
availability of these metals prior to purchasing in the open market.
(2) For contractor inventory containing precious metals or
possessing precious metals excess, see 945.604-1 for contractor
identification and reporting.
(c) Lithium. Lithium is available from Y-12 at no cost other than
normal packing, handling, and shipping charges from Oak Ridge. The
excess quantities at Y-12 are the first source of supply prior to
procurement of lithium compounds from any other source.
14. Part 945 is revised to read as follows:
PART 945--GOVERNMENT PROPERTY
Sec.
945.000 Scope of part.
Subpart 945.1--General
945.101 Definitions.
945.102-70 Reporting of contractor-held property.
945.102-71 Maintenance of records.
945.102-72 Reporting of contractor sensitive property inventory.
945.170 Providing Government property to contractors.
945.170-1 Policy.
Subpart 945.3 [Reserved]
Subpart 945.4 Reserved]
Subpart 945.5--Support Government Property Administration
945.570 Management of Government property in the possession of
contractors.
945.570-1 Acquisition of motor vehicles.
945.570-2 Disposition of motor vehicles.
945.570-3 Reporting motor vehicle data.
Subpart 945.6--Reporting, Reutilization, and Disposal
945.602 Reutilization of Government property.
945.602-3 Screening.
945.602-70 Local screening.
945.603 Abandonment, destruction or donation of excess personal
property.
945.604 Disposal of surplus property.
945.604-1 Disposal methods.
945.670 DOE disposal methods.
945.670-1 Plant clearance function.
945.670-2 Disposal of radioactively contaminated personal property.
945.670 Waiver of screening requirements.
945.671 Contractor inventory in foreign countries.
Authority: 42 U.S.C. 7101, et seq.; 50 U.S.C. 2401, et seq.
945.000 Scope of part.
This part and 48 CFR part 45 are not applicable to the management
of property by management and operating contractors, unless otherwise
stated.
Subpart 945.1--General
945.101 Definitions.
Personal property, as used in this part, means property of any kind
or interest therein, except real property; records of the Federal
Government; and nuclear and special source materials, atomic weapons,
and by-product materials.
Sensitive property, as used in this part, has the meaning contained
in 48 CFR 45.101.
945.102-70 Reporting of contractor-held property.
The information listed in this section may be required to be
reported from time to time to the Head of the Contracting Activity
shall report the following information to the Personal Property
Management Division, within the Headquarters procurement organization:
(a) Name and address of each contractor with DOE property in their
possession, or in the possession of their subcontractors (do not
include grantees, cooperative agreements, interagency agreements, or
agreements with state or local governments).
(b) Contract number of each DOE contract with Government property.
(c) Date contractor's property management system was approved and
by whom (DOE office, Defense Contract Management Command, or the Office
of Naval Research).
(d) Date of most current appraisal of contractor's property
management system, who conducted the appraisal, and status of the
system (satisfactory or unsatisfactory).
(e) Total acquisition value of DOE property for each DOE contract
administered by the contracting activity.
945.102-71 Maintenance of records.
The contracting activity shall maintain records of approvals and
reviews of contractors' property management systems, the dollar value
of DOE property as reported on the most recent semiannual financial
report, and records on property administration delegations to other
Government agencies.
945.102-72 Reporting of contractor sensitive property inventory.
(a) For Department of Energy (DOE) sensitive property, the
Organizational Property Management Officer (OPMO) shall submit a
contractor-specific list of sensitive property to the DOE Property
Executive, Office of Resource Management, or designee, by October 31st
of each year for review and approval. The DOE Property Executive or
designee will provide the approved contractor-specific list to the
appropriate Contracting Officer and OPMO.
(b) For National Nuclear Security Administration (NNSA) sensitive
property, the OPMO shall submit a contractor-specific list of sensitive
[[Page 11991]]
property to the Director NNSA, Office of Acquisition and Supply
Management, or designee, by October 31st of each year for review and
approval. The Director, NNSA or designee, will provide the approved
contractor-specific list to the appropriate Contracting Officer and
OPMO.
945.170 Providing Government property to contractors.
945.170-1 Policy.
The DOE has established specific policies concerning special
nuclear material requirements needed under DOE contracts for
fabricating end items using special nuclear material, and for
conversion or scrap recovery of special nuclear material. Special
nuclear material means uranium enriched in the isotopes U233 or U235,
and/or plutonium, other than PU238. The policies to be followed are:
(a) Special nuclear material will be furnished by the DOE for
fixed-price contracts and subcontracts, at any tier, which call for the
production of special nuclear products, including fabrication and
conversion, for Government use. (The contractor or subcontractor must
have the appropriate license or licenses to receive the special nuclear
material. The Nuclear Regulatory Commission is the licensing agency.)
(b) Contracts and subcontracts for fabrication of end items using
special nuclear material generally shall be of the fixed-price type.
Cost-type contracts or subcontracts for fabrication shall be used only
with the approval of the Head of the Contracting Activity. This
approval authority shall not be further delegated.
(c) Contracts and subcontracts for conversion or scrap recovery of
special nuclear material shall be of a fixed-price type, except as
otherwise approved by the Head of the Contracting Activity.
Subpart 945.3 [Reserved]
Subpart 945.4 [Reserved]
Subpart 945.5--Support Government Property Administration
945.570 Management of Government property in the possession of
contractors.
945.570-1 Acquisition of motor vehicles.
(a) GSA Interagency Fleet Management System (GSA-IFMS) is the first
source of supply for providing motor vehicles to contractors; however,
contracting officer approval is required for contractors to utilize
this service.
(b) Prior approval of GSA must be obtained before--
(1) Fixed-price contractors can use the GSA-IFMS;
(2) DOE-owned motor vehicles can be furnished to any contractor in
an area served by GSA-IFMS; and
(3) A contractor can commercially lease a motor vehicle for more
than 60 days after GSA has determined that it can provide the required
vehicle.
(c) GSA has the responsibility for acquisition of motor vehicles
for Government agencies. All requisitions shall be processed via GSA
Autochoice in accordance with 41 CFR 101-26.501.
(d) Contractors shall submit all motor vehicle requirements to the
contracting officer for approval.
(e) The acquisition of sedans and station wagons is limited to
small, subcompact, and compact vehicles which meet Government fuel
economy standards. The acquisition of light trucks is limited to those
vehicles which meet the current fuel economy standards set by Executive
Orders 12003 and 12375.
(f) Cost reimbursement contractors may be authorized by the
contracting officer to utilize GSA Federal Supply Schedule 751, Leasing
of Automobiles and Light Trucks, for short term rentals not to exceed
60 days, and are required to utilize available GSA consolidated leasing
programs for long term (60 continuous days or longer) commercial
leasing of passenger vehicles and light trucks.
(g) The Personal Property Management Division, within the
Headquarters procurement organization shall certify all requisitions
prior to submittal to GSA for the following:
(1) The acquisition of sedans and station wagons.
(2) The lease (60 continuous days or longer) of any passenger
automobile.
(3) The acquisition or lease (60 continuous days or longer) of
light trucks less than 8,500 GVWR.
(h) Purchase requisitions for other motor vehicles may be submitted
directly to GSA when approved by the contracting officer.
(i) Contractors shall thoroughly examine motor vehicles acquired
under a GSA contract for defects. Any defect shall be reported promptly
to GSA, and repairs shall be made under terms of the warranty.
945.570-2 Disposition of motor vehicles.
(a) The contractor shall dispose of DOE-owned motor vehicles as
directed by the contracting officer.
(b) DOE-owned motor vehicles may be disposed of as exchange/sale
items when directed by the contracting officer; however, a designated
DOE official must execute the Title Transfer forms (SF-97).
945.570-3 Reporting motor vehicle data.
(a) Contractors conducting motor vehicle operations shall forward
annually to the contracting officer their plan for acquisition of motor
vehicles for the next fiscal year for review, approval and submittal to
DOE Headquarters. This plan shall conform to the fuel efficiency
standards for motor vehicles for the applicable fiscal year, as
established by Executive Orders 12003 and 12375 and as implemented by
GSA and current DOE directives. Additional guidance for the preparation
of the plan will be issued by the contracting officer, as required.
(b) Contractors operating DOE-owned, GSA leased and/or commercially
leased (for 60 continuous days or longer) motor vehicles shall prepare
and electronically submit the following annual year-end reports to the
contracting officer:
(1) Annual Motor Vehicle Fleet Report.
(2) Federal Fleet Report (41 CFR 102-34.335).
Subpart 945.6--Reporting, Reutilization, and Disposal
945.602 Reutilization of Government property.
945.602-3 Screening.
(a) Standard screening. (1) Prior to reporting excess property to
GSA, all reportable property, as identified in Federal Management
Regulations 41 CFR 102-36.220, shall be reported for centralized
screening in the DOE Energy Asset Disposal System (EADS). Reportable
excess personal property will be screened internally via the EADS
system for a period of 15 days.
(i) EADS requires the inclusion of a six character Activity Address
Code (AAC) which identifies the reporting contractor. The AAC will be
assigned by DOE Headquarters upon receipt of a formal letter of
authorization signed by the DOE contracting officer.
(ii) Requests to establish, extend or delete an Activity Address
Code shall be submitted by the contracting officer to the Office of
Procurement and Assistance Management, Personal Property Management
Division, within the Headquarters procurement organization.
(b) Special screening requirements. (2) Special test equipment with
commercial components.--Prior to reporting the property to GSA in
accordance with 48 CFR 45.604-1(a), (b) and (c), the property shall be
reported and screened within DOE in accordance with 945.602-3(a) and
945.602-70.
(3) Printing equipment. All printing equipment excess to
requirements shall
[[Page 11992]]
be reported to the Office of Administration at Headquarters.
945.602-70 Local screening.
Local screening shall be done using EADS.
945.603 Abandonment, destruction or donation of excess personal
property.
See 945.670 for DOE disposal methods.
945.604 Disposal of surplus property.
945.604-1 Disposal methods.
(b)(3) Recovering precious metals. Contractors generating
contractor inventory containing precious metals or possessing precious
metals excess to their programmatic requirements, shall identify and
promptly report such items to the contracting officer for review,
approval and reporting to the DOE Business Center for Precious Metals
Sales & Recovery (Business Center). This includes Gold, Silver,
Platinum, Rhodium, Palladium, Iridium, Osmium, and Ruthenium in any
form, shape, concentration, or purity. Report all RCRA contaminated
precious metals, but not radiological contaminated. The Y-12 NNSA Site
Office is responsible for maintaining the DOE Business Center. Precious
metals scrap will be reported to the DOE Business Center.
(d) See 945.670 for DOE disposal methods.
945.670 DOE disposal methods.
945.670-1 Plant clearance function.
If the plant clearance function has not been formally delegated to
another Federal agency, the contracting officer shall assume all
responsibilities of the plant clearance officer identified in 48 CFR
45.606-3.
945.670-2 Disposal of radioactively contaminated personal property.
Special procedures regarding the disposal of radioactively
contaminated property may be found at 41 CFR 109-45.50.
945.670-3 Waiver of screening requirements.
(a) The Director of the Personal Property Management Division,
within the Headquarters procurement organization may authorize
exceptions from screening requirements.
(b) A request to the Director of the Personal Property Management
Division, within the Headquarters procurement organization for the
waiver of screening requirements must be submitted by the Procurement
Directors with a justification setting forth the compelling
circumstances warranting the exception.
945.671 Contractor inventory in foreign countries.
Contractor inventory located in foreign countries will be utilized
and disposed of in accordance with DOE-PMR 41 CFR part 109-43, subpart
109-43.5, and part 109-45, subpart 45.51.
PART 970--DOE MANAGEMENT AND OPERATING CONTRACTS
15. The authority citation for part 970 continues to read as
follows:
Authority: 42 U.S.C. 2201; 2282a; 2282b; 2282c; 42 U.S.C. 7101
et seq.; 50 U.S.C. 2401 et seq.
970.5244-1 [Amended]
16. Section 970.5244-1 is amended by:
a. Revising the clause date to read as set forth below; and
b. Revising clause paragraph (k) and adding a paragraph (q)(13).
The revisions and additions read as follows:
970.5244-1 Contractor purchasing system.
* * * * *
CONTRACTOR PURCHASING SYSTEM (XXX 20XX) [abbreviated month and year
of the date of publication of the final rule]
* * * * *
(k) Government Property. The Contractor shall establish and
maintain a property management system that complies with criteria in
48 CFR 970.5245-1, Property, and 48 CFR 52.245-1, Government
Property.
* * * * *
(q) * * *
(13) Products made in Federal penal and correctional
institutions--41 CFR 101-26.702
* * * * *
17. Section 970.5245-1 is amended by:
a. Revising the date of the clause to read as set forth below;
b. Removing and reserving paragraph (i)(1)(ii)(B).
The revisions read as follows:
970.5245-1 Property.
* * * * *
PROPERTY (XXX 20XX) [abbreviated month and year 30 DAYS AFTER date
of publication of the final rule]
* * * * *
(i) * * *
(1) * * *
(ii) * * *
(B) [Reserved]
* * * * *
[FR Doc. 2011-4350 Filed 3-3-11; 8:45 am]
BILLING CODE 6450-01-P