Federal Register, Volume 76 Issue 40 (Tuesday, March 1, 2011)

[Federal Register Volume 76, Number 40 (Tuesday, March 1, 2011)]
[Notices]
[Pages 11213-11216]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-4435]

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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2011-0006]

Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

[[Page 11214]]

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Air Force proposes to alter a system of
records to its inventory of record systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on
March 31, 2011 unless comments are received which result in a contrary
determination.

ADDRESSES: You may submit comments, identified by dock number and RIN
number and title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Mailroom 3C843, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number or Regulatory Information Number (RIN) for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, 703-696-6488,
or Department of the Air Force Privacy Office, Air Force Privacy Act
Office, Office of Warfighting Integration and Chief Information
Officer, ATTN: SAF/CIO A6, 1800 Air Force Pentagon, Washington, DC
20330-1800.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices
for systems of records subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the FOR FURTHER INFORMATION CONTACT address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act, were submitted on (DPCLO enter date submitted) to the
House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996,
(February 20, 1996, 61 FR 6427).

Dated: February 17, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF PC I

System name:
Incoming Clearance Records (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

System Location:
Delete entry and replace with ``Military Processing Sections at Air
Force installations. Official mailing addresses are published as an
appendix to the Air Force's compilation of systems of records
notices.''
* * * * *

Categories of records in the system:
Delete entry and replace with ``Records contain individual's name,
Social Security Number (SSN), home of record, member's selected
separation or retirement location other than home of record, home
address, character of service: honorable, general/under honorable
conditions, under other than honorable conditions, bad conduct,
uncharacterized, Certificate of Release or Discharge from Active Duty,
Correction to Certificate of Release or Discharge from Active Duty and
retirement/separation notification, orders, relocation in-processing
documents received by the processing unit prior to member's arrival.''

Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 8013, Secretary of the
Air Force; 10 U.S.C. 8032, The Air Staff: general duties; Air Force
Instruction 36-2102, Base-Level Relocation Procedures; and E.O. 9397
(SSN), as amended.''
* * * * *

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records contained therein may be specifically disclosed outside
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' published at the beginning of the
Air Force's compilation of systems of records notices apply to this
system.''
* * * * *

Storage:
Delete entry and replace with ``Maintained in binders/cabinets.

Retrievability:
Delete entry and replace with ``Retrieved by name and/or Social
Security Number (SSN).''

Safeguards:
Delete entry and replace with ``Records are accessed by custodian
of the records and by person(s) responsible for servicing the record in
performance of their official duties who are properly screened and
cleared for need-to-know. Records are stored in locked cabinets or
rooms.''

Retention and Disposal:
Delete entry and replace with ``Records are retained 3 months after
reporting, and then destroyed by tearing into small bits, pulping,
shredding, burning, or macerating.''

System manager(s) and address:
Delete entry and replace with ``Headquarters Air Force Personnel
Center, Total Service Center Directorate Field Activities Branch (HQ
AFPC/DPTSF), 550 C Street West, Suite 6, Randolph Air Force Base, TX
78150-4737.''

Notification procedures:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to or visit the Headquarters Air Force
Personnel Center, Total Service Center Directorate Field Activities
Branch (HQ AFPC/DPTSF), 550 C Street West, Suite 6, Randolph Air Force
Base, TX 78150-4737.
For verification purposes, individuals should provide their full
name, Social Security Number (SSN), any details which may assist in
locating records, and their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.''

Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained

[[Page 11215]]

in this system of records should address written inquiries to or visit
the Headquarters Air Force Personnel Center, Total Service Center
Directorate Field Activities Branch (HQ AFPC/DPTSF), 550 C Street West,
Suite 6, Randolph Air Force Base, TX 78150-4737.
For verification purposes, individuals should provide their full
name, Social Security Number (SSN), any details which may assist in
locating records, and their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.''

Contesting record procedures:
Delete entry and replace with ``The Air Force rules for accessing
records, and for contesting contents and appealing initial agency
determinations are published in Air Force Instruction 33-332, Privacy
Act Program; CFR part 806b; or may be obtained from the system
manager.''

Record source categories:
Delete entry and replace with ``Special Orders and information
extracted from Personnel Data System (automated record system) and Unit
Personnel Record Group from Military Personnel Record System.''
* * * * *
F036 AF PC I

System name:
Incoming Clearance Records.

System location:
Military Processing Sections at Air Force installations. Official
mailing addresses are published as an appendix to the Air Force's
compilation of systems of records notices.

Categories of individuals covered by the system:
Record is established for each Active Duty Air Force member
projected for arrival at a new duty location.

Categories of records in the system:
Records contain individual's name, Social Security Number (SSN),
home of record, member's selected separation or retirement location
other than home of record, home address, character of service:
honorable, general/under honorable conditions, under other than
honorable conditions, bad conduct, uncharacterized, Certificate of
Release or Discharge from Active Duty, Correction to Certificate of
Release or Discharge from Active Duty and retirement/separation
notification, orders, relocation in-processing documents received by
the processing unit prior to member's arrival.

Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air
Staff: general duties; Air Force Instruction 36-2102, Base-Level
Relocation Procedures; and E.O. 9397 (SSN), as amended.

Purpose(s):
To provide a central location for retaining documents received
prior to a member's physical arrival at joining installation of
assignment.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
be specifically disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' published at the beginning of the
Air Force's compilation of systems of records notices apply to this
system.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in binders/cabinets.

Retrievability:
Retrieved by name and/or Social Security Number (SSN).

Safeguards:
Records are accessed by custodian of the records and by person(s)
responsible for servicing the records in performance of their official
duties who are properly screened and cleared for need-to-know. Records
are stored in locked cabinets or rooms.

Retention and disposal:
Records are retained 3 months after reporting, and then destroyed
by tearing into small bits, pulping, shredding, burning, or macerating.

System manager(s) and address:
Headquarters Air Force Personnel Center, Total Service Center
Directorate Field Activities Branch (HQ AFPC/DPTSF), 550 C Street West,
Suite 6, Randolph Air Force Base, TX 78150-4737.

Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to or visit the Headquarters Air Force Personnel Center, Total Service
Center Directorate Field Activities Branch (HQ AFPC/DPTSF), 550 C
Street West, Suite 6, Randolph Air Force Base, TX 78150-4737.
For verification purposes, individuals should provide their full
name, Social Security Number (SSN), any details, which may assist in
locating records, and their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.

Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
or visit the Headquarters Air Force Personnel Center, Total Service
Center Directorate Field Activities Branch (HQ AFPC/DPTSF), 550 C
Street West, Suite 6, Randolph Air Force Base, TX 78150-4737.
For verification purposes, individuals should provide their full
name, Social Security Number (SSN), any details, which may assist in
locating records, and their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify,

[[Page 11216]]

verify, or state) under penalty of perjury that the foregoing is true
and correct. Executed on (date). (Signature)'.

Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 33-332, Privacy Act Program; CFR part 806b; or
may be obtained from the system manager.

Record source categories:
Special Orders and information extracted from Personnel Data System
(automated record system) and Unit Personnel Record Group from Military
Personnel Record System.

Exemptions claimed for the system:
None.
[FR Doc. 2011-4435 Filed 2-28-11; 8:45 am]
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