[Federal Register Volume 76, Number 43 (Friday, March 4, 2011)]
[Notices]
[Pages 12084-12087]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-4930]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID: USAF-2011-0008]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice To Alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Air Force is proposing to alter a system
of records notice in its existing inventory of records systems subject
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on April 4, 2011 unless comments
are received that would result in a contrary determination.
ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following
methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, OSD Mailroom 3C843, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number or Regulatory Information Number (RIN) for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mr. Charles Shedrick at (703) 696-
6488, or Department of the Air Force Privacy Office, Air Force Privacy
Act Office, Office of Warfighting Integration and Chief Information
officer, ATTN: SAF/CIO A6, 1800 Air Force Pentagon, Washington DC
20330-1800.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices
for systems of records subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the FOR FURTHER INFORMATION CONTACT address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act, were submitted on February 25, 2011, to the House
Committee on Oversight and Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996,
(February 20, 1996, 61 FR 6427).
Dated: March 1, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F011 AF XO A
System name:
Aviation Resource Management System (ARMS) (December 26, 2002, 67
FR 78777).
Changes:
* * * * *
System location:
Delete entry and replace with ``Headquarters United States Air
Force (HQ USAF) and USAF Major Command Headquarters. Host, tenant and
squadron Aviation Resource Management offices at Air Force
installations. Official mailing addresses are published as an appendix
to the Air Force's compilation of record systems notices.''
Categories of individuals covered by the system:
Delete entry and replace with ``Air Force active duty military
personnel, Air Force civilian employees, or contractors, Air Force
Reserve and Air National Guard personnel, Army, Navy, Marine Corps and
foreign military personnel who are assigned to aviation or parachutist
duties by competent authority and attached to the U.S. Air Force (USAF)
for flying or parachutist support or who have been suspended from
flying or jump duties for a period of not more than 5 years.''
Categories of records in the system:
Delete entry and replace with ``The Aviation Resource Management
System (ARMS) data base contains a master file of flying and jump
records for each individual, a month-to-date transaction file, a twelve
month history file, and a career flying and jump history. A centralized
file of output reports that provide personnel information on an aircrew
member's aviation history, flight time and identification data, is
derived from each individual's master record and is also maintained at
Headquarters United States Air Force.
An Individual Flight Record Folder (FRF) or Jump Record Folder
(JRF) is established for each category of flier and jumper listed above
and is the prime repository for a computer listing which itemizes each
individual's flight and jump accomplishments as well as various source
documents which serve to validate information entered into the computer
data base for the system. Each Host Aviation Resource Management (HARM)
office maintains a file of
[[Page 12085]]
Aeronautical Orders and Military Pay Orders to provide source
documentation of flying pay actions initiated by the flight manager.
Information that is maintained in the automated files is derived
directly from the ARMS master file or from subsequent processing of
information entered into the master file.
Identification data consists of:
Name, Social Security Number (SSN), date of birth, rank, date of
rank, date of separation, officer service date, aviation service date,
date of enlistment, and unit of assignment for each individual in the
Aviation Resource Management System.
Duty assignment data:
Individual's major command of assignment, Air Force specialty code
indicating professional duties, unit, responsible operations system
manager, base of assignment, branch of service and office symbol.
Aircrew training and qualification data:
Flight and ground professional flying training accomplishments,
aircrew qualification status, physical status for flight duties, types
of aircraft assigned.
Flying pay entitlement data:
Monthly flight time, aviation service code, operational flying duty
accumulation (OFDA) months and years of rated service collectively to
determine flight pay entitlement and to administer the payment of
flying incentive pay for authorized individuals.''
Authority for maintenance of the system:
Delete entry and replace with ``37 U.S.C. 301a, Incentive Pay:
aviation career; Public Law 92-204, Appropriations Act for 1973;
Section 715 Public Law 93-570, Appropriations Act for 1974; Public Law
93-294, Aviation Career Incentive Act of 1974; DoD Instruction 7730.57,
Aviation Incentive Pays and Continuation Bonus Program; and E.O. 9397
(SSN), as amended.''
Purpose(s):
Delete entry and replace with ``The ARMS provides information and
automated data processing capabilities used to handle and administer
Air Force aviation and parachutist management operations such as
aircrew and parachutist training and evaluation, flight and jump
scheduling functions, flying and parachutist safety and related
functions needed to attain and maintain combat or mission readiness.
This information is processed for use by flying or parachutist resource
managers at all levels through periodic computer product reports or
automated systems interfaces.
The specific uses of information and user categories for this
system are:
Base Level Activities:
(1) To establish each member's flying or jump pay entitlement
status and to monitor continuing entitlement in accordance with
existing directives;
(2) To record each individual's flying or jump activities to
include hours, jumps, and specific events, and to provide indications
of successful achievement of standards or deficiencies;
(3) To establish each individual's Aviation Service code to
indicate type of flying or jump activity or reason for inactive status
if applicable;
(4) To determine each rated member's eligibility to perform
operational flying or jumping in accordance with existing USAF
directives;
(5) To provide an indication of each rated member's total
operational flying time in terms of total aviation or parachutist
career duties;
(6) To establish suspense lists for use in scheduling flying
personnel for flights, schools, tests and similar events directly
related to their duties as professional Airmen;
(7) To provide each applicable individual and manager with all
aviation career profile information needed to monitor flying career
development, professional qualifications, and training deficiencies;
(8) To provide information requested by the Air Force Staff, major
command, or other base functions, related to the flying duties and
accomplishments of all personnel in the file;
(9) To provide statistical data for management analysis and review
of all aspects of each base's flying program.
Other Base Users:
Military personnel flight uses information provided by this system,
through an automated data interface, to report the flying status of all
individuals and to provide flying career background information used
for assignment actions.
Accounting and Finance Office uses Military Pay Orders, prepared by
flight aviation management offices, to start and stop flying and jump
incentive pay in accordance with each individual's flying status and
eligibility as reflected by the information in the system and uses the
files to perform payment audits to identify individuals being paid
improperly.
Base supply uses flying status information to determine which
individuals are qualified to receive authorized flying and jump
equipment.
Base Medical Facility uses system data to determine projected
workloads associated with scheduled flight physical examinations.
Major Commands use all system data to measure the effectiveness of
subordinate unit training programs and to review command-wide flying
effectiveness.
Air Force Personnel Center uses ARMS information to satisfy
assignment objectives and career development programs for USAF military
personnel in the system.
HQ USAF uses identification and flying data to: establish
statistical data needed to verify the effectiveness of standard
procedures, determine the need for policy modification, provide a
timely and accurate census of various types of flyers and jumpers, and
provide a centralized point for collection and collation of data used
by all levels of management.''
* * * * *
Storage:
Delete entry and replace with ``File folders and electronic storage
media.''
Safeguards:
Delete entry and replace with ``Records are accessed by custodians
of the record system, by person(s) responsible for servicing the record
system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Access is specifically controlled by the HARM office. Records are
stored in locked cabinets or rooms. Records stored in computer storage
devices are protected by computer system software. Computer terminals
are locked when not in use or kept under surveillance.''
Retention and disposal:
Delete entry and replace with ``Electronic records are maintained
on magnetic disks and destroyed 8 years after system discontinuance. If
a disk is damaged or replaced, the drive is rendered unusable by being
degaussed. Physical records are released to members upon retirement or
separation. Members hand-carry their physical record, during permanent
change of stations, to the gaining HARM while an electronic copy is
retained by the losing HARM and set to automatically delete after 30
days. Physical records are turned over to convening authorities
following aircraft accidents and are either returned to the HARM or
retained in accordance with rules of evidence.''
* * * * *
[[Page 12086]]
F011 AF XO A
System name:
Aviation Resource Management System (ARMS).
System location:
Headquarters United States Air Force (HQ USAF) and Major Command
Headquarters. Host, tenant and squadron Aviation Resource Management
offices at Air Force installations. Official mailing addresses are
published as an appendix to the Air Force's compilation of record
systems notices.
Categories of individuals covered by the system:
Air Force active duty military personnel, Air Force civilian
employees, or contractors, Air Force Reserve and Air National Guard
personnel, Army, Navy, Marine Corps and foreign military personnel who
are assigned to aviation or parachutist duties by competent authority
and attached to the U.S. Air Force (USAF) for flying or parachutist
support or who have been suspended from flying or jump duties for a
period of not more than 5 years.
Categories of records in the system:
The Aviation Resource Management System (ARMS) data base contains a
master file of flying and jump records for each individual, a month-to-
date transaction file, a twelve month history file, and a career flying
and jump history. A centralized file of output reports that provide
personnel information on an aircrew member's aviation history, flight
time and identification data, is derived from each individual's master
record and is also maintained at Headquarters United States Air Force.
An Individual Flight Record Folder (FRF) or Jump Record Folder
(JRF) is established for each category of flier and jumper listed above
and is the prime repository for a computer listing which itemizes each
individual's flight and jump accomplishments as well as various source
documents which serve to validate information entered into the computer
data base for the system. Each Host Aviation Resource Management (HARM)
office maintains a file of Aeronautical Orders and Military Pay Orders
to provide source documentation of flying pay actions initiated by the
flight manager. Information that is maintained in the automated files
is derived directly from the ARMS master file or from subsequent
processing of information entered into the master file.
Identification data consists of:
Name, Social Security Number (SSN), date of birth, rank, date of
rank, date of separation, Officer Service date, aviation service date,
date of enlistment, and unit of assignment for each individual in the
Aviation Resource Management System.
Duty assignment data:
Individual's major command of assignment, Air Force specialty code
indicating professional duties, unit, responsible operations system
manager, base of assignment, branch of service and office symbol.
Aircrew training and qualification data:
Flight and ground professional flying training accomplishments,
aircrew qualification status, physical status for flight duties, types
of aircraft assigned.
Flying pay entitlement data:
Monthly flight time, aviation service code, operational flying duty
accumulation (OFDA) months and years of rated service collectively to
determine flight pay entitlement and to administer the payment of
flying incentive pay for authorized individuals.
Authority for maintenance of the system:
37 U.S.C. 301a, Incentive Pay: aviation career; Public Law 92-204,
Appropriations Act for 1973; Section 715 Public Law 93-570,
Appropriations Act for 1974; Public Law 93-294, Aviation Career
Incentive Act of 1974; DoD Instruction 7730.57, Aviation Incentive Pays
and Continuation Bonus Program; and E.O. 9397 (SSN), as amended.
Purpose(s):
The ARMS provides information and automated data processing
capabilities used to handle and administer Air Force aviation and
parachutist management operations such as aircrew and parachutist
training and evaluation, flight and jump scheduling functions, flying
and parachutist safety and related functions needed to attain and
maintain combat or mission readiness. This information is processed for
use by flying or parachutist resource managers at all levels through
periodic computer product reports or automated systems interfaces.
The specific uses of information and user categories for this
system are:
Base Level Activities: (1) To establish each member's flying or
jump pay entitlement status and to monitor continuing entitlement in
accordance with existing directives;
(2) To record each individual's flying or jump activities to
include hours, jumps, and specific events, and to provide indications
of successful achievement of standards or deficiencies;
(3) To establish each individual's Aviation Service code to
indicate type of flying or jump activity or reason for inactive status
if applicable;
(4) To determine each rated member's eligibility to perform
operational flying or jumping in accordance with existing USAF
directives;
(5) To provide an indication of each rated member's total
operational flying time in terms of total aviation or parachutist
career duties;
(6) To establish suspense lists for use in scheduling flying
personnel for flights, schools, tests and similar events directly
related to their duties as professional Airmen;
(7) To provide each applicable individual and manager with all
aviation career profile information needed to monitor flying career
development, professional qualifications, and training deficiencies;
(8) To provide information requested by the Air Force Staff, major
command, or other base functions, related to the flying duties and
accomplishments of all personnel in the file;
(9) To provide statistical data for management analysis and review
of all aspects of each base's flying program.
Other Base Users: Military personnel flight uses information
provided by this system, through an automated data interface, to report
the flying status of all individuals and to provide flying career
background information used for assignment actions.
Accounting and Finance Office uses Military Pay Orders, prepared by
flight aviation management offices, to start and stop flying and jump
incentive pay in accordance with each individual's flying status and
eligibility as reflected by the information in the system and uses the
files to perform payment audits to identify individuals being paid
improperly.
Base supply uses flying status information to determine which
individuals are qualified to receive authorized flying and jump
equipment.
Base Medical Facility uses system data to determine projected
workloads associated with scheduled flight physical examinations.
Major Commands use all system data to measure the effectiveness of
subordinate unit training programs and to review command-wide flying
effectiveness.
Air Force Personnel Center uses ARMS information to satisfy
assignment objectives and career development
[[Page 12087]]
programs for USAF military personnel in the system.
HQ USAF uses identification and flying data to establish
statistical data needed to verify the effectiveness of standard
procedures, determine the need for policy modification, provide a
timely and accurate census of various types of flyers and jumpers, and
provide a centralized point for collection and collation of data used
by all levels of management.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' published at the beginning of the
Air Force's compilation of record system notices apply to this record
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
File folders and electronic storage media.
Retrievability:
Retrieved by name and Social Security Number (SSN).
Safeguards:
Records are accessed by custodians of the record system, by
person(s) responsible for servicing the record system in performance of
their official duties and by authorized personnel who are properly
screened and cleared for need-to-know. Access is specifically
controlled by the HARM office. Records are stored in locked cabinets or
rooms. Records stored in computer storage devices are protected by
computer system software. Computer terminals are locked when not in use
or kept under surveillance.
Retention and disposal:
Electronic records are maintained on magnetic disks and destroyed 8
years after system discontinuance. If a disk is damaged or replaced,
the drive is rendered unusable by being degaussed. Physical records are
released to members upon retirement or separation. Members hand-carry
their physical record, during permanent change of stations, to the
gaining HARM while an electronic copy is retained by the losing HARM
and set to automatically delete after 30 days. Physical records are
turned over to convening authorities following aircraft accidents and
are either returned to the HARM or retained in accordance with rules of
evidence.
System manager(s) and address:
Chief, Operational Training Division, Directorate of Operations and
Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air
Force Pentagon, Washington, DC 20330-1480.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information on themselves should address written inquires to
or visit the Chief, Operational Training Division, Directorate of
Operations and Training, Deputy Chief of Staff/Air and Space
Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480 or visit
their local HARM office. Official mailing addresses are published as an
appendix to the Air Force's compilation of systems of records notices.
Requests should contain individual's name and Social Security
Number (SSN).
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address written requests to the Chief, Operational
Training Division, Directorate of Operations and Training, Deputy Chief
of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington,
DC 20330-1480 or visit their local HARM office. Official mailing
addresses are published as an appendix to the Air Force's compilation
of systems of records notices.
Requests should contain individual's name and Social Security
Number (SSN).
Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Information obtained from individuals, aircrew or parachutist
managers, automated system interfaces and from source documents such as
reports.
Exemptions claimed for the system:
None.
[FR Doc. 2011-4930 Filed 3-3-11; 8:45 am]
BILLING CODE 5001-06-P