[Federal Register Volume 76, Number 49 (Monday, March 14, 2011)]
[Notices]
[Pages 13671-13672]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-5986]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Privacy Act of 1974, as Amended; System of Records Notices
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of the establishment of new privacy system of record,
NARA 41.
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SUMMARY: The National Archives and Records Administration (NARA)
proposes to add a system of records to its existing inventory of
systems subject to the Privacy Act of 1974, as amended (5 U.S.C.
552(a)) (``Privacy Act''). In this notice, NARA publishes NARA 41, the
Use of Space in Presidential Libraries and Grounds Case Files.
DATES: This new system of records, NARA 41, will become effective April
13, 2011 without further notice unless comments are received that
result in further revision. NARA will publish a new notice if the
effective date is delayed to review comments or if changes are made
based on comments received. To be assured of consideration, comments
should be received on or before the date above.
ADDRESSES: You may submit comments, identified by SORN number NARA 41,
by one of the following methods:
Federal e-Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Fax: 301-837-0293.
Mail: Kimberly Keravuori, Office of Policy and Planning
(NPOL), Room 4100, National Archives and Records Administration, 8601
Adelphi Road, College Park, MD 20740-6001.
FOR FURTHER INFORMATION CONTACT: Martin McGann, Office of Presidential
Libraries (NL), Room 2200, National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301) 837-1962. Fax: 301-837-3199.
SUPPLEMENTARY INFORMATION: Section 2112 of title 44 of the United
States Code permits the Archivist of the United States to maintain,
operate, and protect land, facilities and equipment as Presidential
archival depositories within the national archives system and to make
such land, facilities and equipment available for occasional, non-
official uses.
The notice for this system of records states the name and the
location of the record system, the authority for and manner of its
operation, the categories of individuals that it covers, the types of
records that it contains, the sources of information in the records,
and the proposed ``routine uses'' of the system of records. The notice
also includes the business address of the NARA official who will inform
interested persons of the procedures whereby they may gain access to,
and correct, records pertaining to themselves.
One of the purposes of the Privacy Act, as stated in section
2(b)(4) of the Act, is to provide certain safeguards for an individual
against an invasion of personal privacy by requiring Federal agencies
to disseminate any record of identifiable personal information in a
manner that assures that such action is for a necessary and lawful
purpose, that the information is current and accurate for its intended
use, and that adequate safeguards are provided to prevent misuse of
such information. NARA intends to follow these principles in
transferring information to another agency or individual as a ``routine
use'' including assurance that the information is relevant for the
purposes for which it is transferred.
Dated: March 10, 2011.
David S. Ferriero,
Archivist of the United States.
NARA Privacy Act Systems: NARA 41
SYSTEM NAME:
The Use of Space in Presidential Libraries and Grounds Case Files.
SYSTEM LOCATION:
The Case Files are maintained at the Presidential Library that
received the request for use. Presidential Library addresses are
located at http://www.archives.gov/locations/.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by this system include persons who request
permission to use Presidential Libraries and Grounds and persons
sponsoring, promoting, conducting or having supervision over activities
associated with such requested uses.
CATEGORIES OF RECORDS IN THE SYSTEM:
The Case Files include: applications, correspondence, supporting
documents,
[[Page 13672]]
research, and other administrative forms used in the process. Case
files may contain some or all of the following information: names,
addresses, telephone numbers, e-mail addresses, credit card
information, copies of documents furnished to the requester, and any
additional information provided by the requester.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 552a(a)(3), as amended.
44 U.S.C. 2104(a), as amended.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
NARA maintains the application forms and related information
concerning applicants and other persons of record, actions taken on
requests, and schedules and status information concerning approved
events.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and electronic records.
RETRIEVABILITY:
Information in these case files may be retrieved by the name or
date of the event.
SAFEGUARDS:
The case files are at all times maintained in buildings with
secured doors. During business hours records are accessible only by
authorized NARA personnel. Electronic records are accessible via
passwords from terminals located in attended offices. After business
hours, or when NARA personnel are not present in the offices, the paper
records are secured in locked filing cabinets.
RETENTION AND DISPOSAL:
NARA case files are temporary records and are destroyed in
accordance with the disposition instructions in the NARA Records
Schedule supplement to FILES 203, the NARA Files Maintenance and
Records Disposition Manual. Individuals may request a copy of the
disposition instructions from the NARA Privacy Act Officer.
SYSTEM MANAGER(S) AND ADDRESS:
For these case files, the system manager is Martin F. McGann,
Office of Presidential Libraries (NL), Room 2200, National Archives and
Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301) 837-1962. Fax: 301-837-3199.
NOTIFICATION PROCEDURE:
Individuals interested in inquiring about their records should
notify the NARA Privacy Act Officer, Office of General Counsel (NGC),
Room 3110, National Archives and Records Administration, 8601 Adelphi
Road, College Park, MD 20740-6001.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access to their records should submit
their request in writing to the NARA Privacy Act Officer at the address
listed above.
CONTESTING RECORD PROCEDURES:
NARA rules for contesting the contents and appealing initial
determinations are found in 36 CFR part 1202.
RECORD SOURCE CATEGORIES:
Information in these case files is obtained from persons who
request use of the Presidential Libraries and Grounds and persons
sponsoring, promoting, conducting or having supervision over activities
associated with such requested uses.
[FR Doc. 2011-5986 Filed 3-11-11; 8:45 am]
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