[Federal Register Volume 76, Number 69 (Monday, April 11, 2011)]
[Notices]
[Pages 20003-20004]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-8484]
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5478-N-02]
Privacy Act of 1974: Notice of New System of Records, Integrated
Disbursement & Information System (IDIS) System
AGENCY: Department of Housing and Urban Development.
ACTION: Notice of a new System of Records, Integrated Disbursement &
Information System (IDIS).
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SUMMARY: IDIS is an existing grant management system used currently by
grantees of seven formula grant programs managed by CPD. The first four
are Community Development Block Grant (CDBG), HOME Investment
Partnerships (HOME), Emergency Shelter Grants (ESG), and Housing
Opportunities for Persons with AIDS formula (HOPWA) programs. IDIS also
supports three special grants established by the 2009 American Recovery
and Reinvestment Act (ARRA) including Tax Credit Assistance Program
(TCAP), Community Development Block Grant-Recovery (CDBG-R), and
Homelessness Prevention & Rapid Re-housing Program (HPRP). All these
grant programs have requirements that must be met. Collecting
information to determine if each program's money was spent on eligible
activities also verify that these grantees are complying with all the
statutory regulations in using grant funds.
DATES: Effective Date: This proposal shall become effective May 11,
2011, unless comments are received on or before that date which would
result in a contrary determination.
Comment Due Date: May 11, 2011.
ADDRESSES: Office of Community Planning and Development, 451 7th
Street, SW., Washington, DC 20410.
FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Departmental
Privacy Officer, 451 Seventh Street, SW., Room 2256, Washington, DC
20410, Telephone Number (202) 402-8047. For more information: Robert T.
Brever, Community Planning and Development, 451 7th Street, SW., Room
7224, Washington, DC 20410, Telephone Number (202) 402-8138. A
telecommunications device for hearing-and speech-impaired persons (TTY)
is available at 1-800-877-8339 (Federal Information Relay Services).
(This is a toll-free number.)
SUPPLEMENTARY INFORMATION:
Title 5 U.S.C. section 552a(e)(4) and (11) provide that the public
be given a 30-day period in which to comment on the proposed new
system. The Office of Management and Budget (OMB), which has oversight
responsibilities under the Act, requires a 30-day period in which to
conclude its review of the system. Therefore, please submit any
comments by March 31, 2011. In accordance with 5 U.S.C. 552a(r) and OMB
Cir. A-130, the Department has provided a report to OMB and the
Congress on the proposed modification.
Dated: March 31, 2011.
Jerry E. Williams,
Chief Information Officer.
HUD/H-8
System Name:
Integrated Disbursement & Information System (IDIS).
System Location:
Online at http://www.hud.gov/offices/cpd/systems/idis/idis.cfm.
Physically located at HUD Headquarters.
Categories of individuals covered by the system:
Beneficiaries under the HOME program's Homebuyers, Homeowner Rehab,
and Rental activities.
Categories of Records in the System:
The names of the owners of the buildings by address, the income
category, and racial characteristics are collected for the Home
program.
Authority for maintenance of the system:
Statute: HOME Investment Partnerships Act--Title II Cranston
Gonzalez National Affordable Housing Act Public Law 101-625; Home
Regulations 24 CFR part 92; PRA OMB Control 2506-0171.
Purposes:
IDIS is an existing grants management system used currently by
grantees of seven formula grant programs managed by CPD. The first four
are Community Development Block Grant (CDBG), HOME Investment
Partnerships (HOME), Emergency Shelter Grants (ESG), and Housing
Opportunities for Persons with AIDS formula (HOPWA) programs. IDIS also
supports three
[[Page 20004]]
special grants established by the 2009 American Recovery and
Reinvestment Act (ARRA) including Tax Credit Assistance Program (TCAP),
Community Development Block Grant-Recovery (CDBG-R), and Homelessness
Prevention & Rapid Re-housing Program (HPRP). All of these grants
programs have review requirements that must be met. Collecting the
information is necessary to determine if each program's money was spent
on eligible activities as well as verify that grantees are complying
with all the statutory and regulatory provisions in the use of the
grants funds.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Grantees have access only to information for their own grant funded
activities. They report to HUD on the activities on which grant funds
are used, draw program funds, and report on activity accomplishments.
HUD staff has access to information for all grantees for which they are
responsible. HUD staff access the system for the purposes of monitoring
grantee performance and to help determine what activities should be
reviewed via on-site monitoring visits.
Storage:
Electronic files are stored on servers located at an offsite,
contractor owned and operated data center (HITS Contract). Data is
backed up to a secure off site disaster recovery facility (HITS
Contract).
Retrievability:
Information is retrieved by activity. The personal information is
stored as accomplishment information for an activity.
Safeguards:
Electronic records are maintained in a secured computer network
behind a firewall. Access to records is limited to authorized
personnel. Personable Identifiable Information (PII) does not appear on
any generated reports. CPD staff review all information before
responding to FOIA request to verify that Personable Identifiable
Information (PII) is not being released. If the Department suspects or
has confirmed that the security or confidentiality of information in
the system of records has been compromised; or if the Department has
determined that as a result of the suspected or confirmed compromise
there is a risk of harm to economic or property interests, identity
theft or fraud, or harm to the security or integrity of this system,
then the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the HUD's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
Retention and disposal:
Currently records are maintained indefinitely.
System manager(s) and address:
Robert T. Brever, Community Planning and Development, 451 7th
Street, SW., Room 7224, Washington, DC 20410.
Notification Procedures:
For information, assistance, or inquiry about the existence of
records, contact the Privacy Act Officer at the Department of Housing
and Urban Development, 451 7th Street, SW., Washington, DC. Written
requests must include the full name, Social Security Number, date of
birth, current address, and telephone number of the individual making
the request.
Contesting record procedures:
Procedures for the amendment or correction of records and for
applicants wanting to appeal initial agency determination appear in 24
CFR part 16.
Record source categories:
Information is collected only from Grantees.
Exemptions from certain provisions of the Act:
None.
[FR Doc. 2011-8484 Filed 4-8-11; 8:45 am]
BILLING CODE 4210-67-P