[Federal Register Volume 76, Number 71 (Wednesday, April 13, 2011)]
[Notices]
[Pages 20718-20719]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-9103]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before May
13, 2011. Once the appraisal of the records is completed, NARA will
send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending:
1. Department of Agriculture, Grain Inspection, Packers, and
Stockyards Administration (N1-545-08-24, 6 items, 4 temporary items).
Records of the Field Management Division, including program notices,
non-substantive reports, and case files for revising procedures and
standards. Proposed for permanent retention are substantive reports,
program directives, and handbooks containing official procedures and
standards.
2. Department of Agriculture, Risk Management Agency (N1-258-09-11,
2 items, 2 temporary items). Master files of electronic information
systems containing compliance review case files and information used to
track fraud, waste, and abuse.
3. Department of the Army, Agency-wide (N1-AU-10-54, 1 item, 1
temporary item). Master files of an electronic information system used
by original equipment manufacturers to develop interactive electronic
technical manuals for Army and Marine vehicle systems, including
vehicle system troubleshooting, procedural maintenance, and part repair
data.
4. Department of the Army, Agency-wide (N1-AU-10-91, 1 item, 1
temporary item). Master files of an electronic information system used
to
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manage data of aircraft components, aviation maintenance, usage, and
vibratory data.
5. Department of the Army, Agency-wide (N1-AU-11-16, 1 item, 1
temporary item). Master files of an electronic information system used
by the National Guard Bureau to budget, track, and report on all
financial matters, including records related to contracting services,
government purchase card transactions, training funds, and travel
funds.
6. Department of Army, Agency-wide (N1-AU-11-18, 1 item, 1
temporary item). Master files of an electronic information system used
by the National Guard Bureau to identify and develop programs which
automate requirements not included in standard Army systems, including
logistical data on weapons, electronic equipment, vehicles, aviation,
and medical equipment.
7. Department of the Army, Agency-wide (N1-AU-11-21, 1 item, 1
temporary item). Master files of an electronic information system used
by the National Guard Bureau to manage supply, finance, maintenance,
man-hour accountability, and reports on the maintenance and repair of
aircraft, including budget, supply, maintenance, and time and
attendance data.
8. Department of Health and Human Services, Office of the Secretary
(N1-468-10-1, 14 items, 11 temporary items). Records of the
Departmental Appeals Board, including administrative correspondence
files; internship program files; judge and attorney working files;
master files of electronic systems containing case tracking information
and a roster or mediators; alternative dispute resolution training
materials; and board and administrative law judge case files. Proposed
for permanent retention are records of the chairman, program
correspondence files, and official board decisions.
9. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-11-11, 5 items, 5 temporary items). Master files of
an electronic information system used to generate, log, and track
subpoenas, summonses, and notices of employment eligibility
verification inspections. No evidence is maintained in this system.
10. Department of Homeland Security, Transportation Security
Administration (N1-560-10-2, 3 items, 3 temporary items). Records of
the Federal Air Marshal Service training program, including course
assessments, syllabi, instructor biographies, class requests, rosters,
test scores, student awards, and disciplinary documents.
11. Department of Housing and Urban Development, Agency-wide (N1-
207-09-03, 8 items, 8 temporary items). Web content of agency external
and intranet sites; copies of content posted in social media tools; and
web management records including design standards, reports of site
traffic, and links.
12. Department of Housing and Urban Development (N1-207-10-2, 63
items, 58 temporary items, 5 permanent items). Legal records previously
approved on prior schedules being submitted for media neutral status,
including delegations of authority, legislative and regulatory records,
litigation files, legal opinions, and attorney working files. Proposed
for permanent retention are delegations of authority and several
categories of legal opinions, including opinions specifically linked to
Public Housing Authorities or selected as significant by the Office of
General Counsel.
13. Department of the Interior, Office of the Special Trustee for
American Indians (N1-75-09-9, 4 items, 1 temporary item). Scanned
images of probate case file records maintained for reference. Proposed
for permanent retention are hard copy probate case files and related
electronic data.
14. Department of the Interior, Office of Surface Mining (N1-471-
10-5, 2 items, 1 temporary item). Master files of an electronic
information system used to document coal reclamation problems. Proposed
for permanent retention are periodic snapshots of the master files.
15. Department of Justice, Federal Bureau of Investigation (N1-65-
11-6, 1 item, 1 temporary item). Records of the Criminal Justice
Information Services Division, including documents submitted to the FBI
in support of requests to produce identification records. These
documents are not scanned or included in the management database for
processing requests.
16. Department of Justice, Justice Management Division (N1-60-11-8,
1 item, 1 temporary item). Legacy video recordings and documentation
created as a part of routine business functions or events.
17. Department of Justice, Office of the Inspector General (N1-60-
10-17, 10 items, 4 temporary items). Working files and case files of
audits, evaluations, and inspections examining expenditure of funds
within the Department in which no specific investigation is conducted.
Proposed for permanent retention are internal and external reports,
follow-up files, and case files of investigations of significant value.
18. Department of State, Bureau of Diplomatic Security (N1-59-09-
36, 1 item, 1 temporary item). Master file of an electronic system used
to track criminal investigations primarily relating to visa and
passport fraud. If the Department of State becomes aware of any
significant or precedent-setting cases that warrant preservation, the
Department will notify NARA and an independent appraisal of these cases
will be conducted.
19. Department of the Treasury, Financial Management Service (N1-
425-09-1, 9 items, 7 temporary items). Records pertaining to agency
debt collection activities, including routine debt management
procedures, announcements and fact sheets, transaction level
collections data for federal servicing programs as well as for treasury
account servicing, routine and ad hoc reports and consolidated data,
and debt management project and program management records. Proposed
for permanent retention are debt collection policy directives and
decisions as well as significant reports on debt collection activities.
20. National Aeronautics and Space Administration, Agency-wide (N1-
255-10-4, 14 items, 12 temporary items). Records not required for
documenting the history of both manned and unmanned space flight and
routine administrative records. Proposed for permanent retention are
programs and project records that document the history of both manned
and unmanned space flight, including aerospace technology research and
basic or applied scientific research.
Dated: April 6, 2011.
Sharon G. Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2011-9103 Filed 4-12-11; 8:45 am]
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