Federal Register, Volume 76 Issue 12 (Wednesday, January 19, 2011)

[Federal Register Volume 76, Number 12 (Wednesday, January 19, 2011)]
[Notices]
[Pages 3113-3115]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-966]

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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2011-0002]

Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice To Alter a System of Records.

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SUMMARY: The Department of the Air Force proposing to alter a system of
records notice in its existing inventory of records systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on February 18, 2011
unless comments are received that would result in a contrary
determination.

ADDRESSES: You may submit comments, identified by dock number and/RIN
number and title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, Room 3C843, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number or Regulatory Information Number (RIN) for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, 703-696-6488,
or Department of the Air Force Privacy Office, Air Force Privacy Act
Office, Office of Warfighting Integration and Chief Information
officer, ATTN: SAF/XCPPI, 1800 Air Force Pentagon, Washington, DC
20330-1800.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices
for systems of records subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the FOR FURTHER INFORMATION CONTACT address above. The
proposed systems reports, as required by 5 U.S.C. 552a(r) of the
Privacy Act, were submitted on January 6, 2011 to the House Committee
on Oversight and Government Reform, the Senate Committee on Homeland
Security and Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996, (February 20, 1996, 61 FR 6427).

Dated: January 11, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F033 AF PC A

System Name:
Congressional and Other High Level Inquiries (June 11, 1997, 62 FR
31793).

Changes:
* * * * *

System Location:
Delete entry and replace with ``Headquarters Air Force Personnel
Center; major commands; field operating agencies; Military Personnel
Sections at Air Force installations, and headquarters of unified and
specified commands for which Air Force is Executive Agent. Official
mailing addresses are published as an appendix to the Air Force's
compilation of systems of records notices.''

[[Page 3114]]

Categories of individuals covered by the system:
Delete entry and replace with ``Air Force active duty, Reserve, Air
National Guard and personnel retired or discharged from the Air Force,
current or former Air Force DoD civilian personnel; personnel attending
Air Force training institutions or courses; other component personnel
assigned to an Air Force installation where Air Force is the Executive
Agent.''

Categories of records in the system:
Delete entry and replace with ``Individuals name, background
information and information reflecting Air Force personnel policies and
procedures; Members of Congress requesting information on behalf of a
constituent; copies of replies to such inquiries including transmittal
media used en route from and to the Secretary of the Air Force, Office
of Legislative Liaison (SAF/LL).''

Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 8013, Secretary of the
Air Force; 10 U.S.C. 8032, The Air Staff, general duties; implemented
by Air Force Instruction 90-401, Air Force Relations with Congress.''
* * * * *

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records contained therein may specifically be disclosed outside
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' published at the beginning of the
Air Force's compilation of record system notices apply to this
system.''

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Electronic storage media.''
* * * * *

Safeguards:
Delete entry and replace with ``Records are accessed by the
custodian of the record system and by persons responsible for servicing
the records in performance of their official duties who are properly
cleared for need-to-know. Records are stored on electronic media and
accessed by use of the Common Access Card (CAC).''

Retention and disposal:
Delete entry and replace with ``Destroyed after one year for
Congressional communication at Office of the Secretary of the Air Force
and all activities below and destroyed two years after calendar year
case is closed for administrative reviews, inquiries and
investigations. Records are deleted from electronic media.''

System manager(s) and address:
Delete entry and replace with ``Headquarters Air Force Personnel
Center; major commands; field operating agencies; Military Personnel
Sections at Air Force installations, and headquarters of unified and
specified commands. Official mailing addresses are published as an
appendix to the Air Force's compilation of record systems notices.''

Notification procedures:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to Headquarters Air Force
Personnel Center, Inspector General (HQ AFPC/IG) or visit the system
manager or respective local system manager. Official mailing addresses
are published as an appendix to the Air Force's compilation of systems
of records notices. Official mailing address for the Air Force
Personnel Center Inspector General's office is Headquarters Air Force
Personnel Center, Inspector General Office (HQ AFPC/IG), 550 C Street
West, Suite 37, Randolph Air Force Base, TX 78150-4703.
For verification purposes, individual should provide their full
name, any details which may assist in locating records, and their
signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
`I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United States of America that the foregoing is
true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths:
`I declare (or certify, verify, or state) under penalty of perjury
that the foregoing is true and correct. Executed on (date).
(Signature)'.''

Record access procedures:
Delete entry and replace with ``Individuals seeking to access
records about themselves contained in this system of records should
address written inquiries to the system manger or respective local
system manger. Official mailing addresses are published as an appendix
to the Air Force's compilation of systems of records notices.
For verification purposes, individual should provide their full
name, any details which may assist in locating records, and their
signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
`I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United States of America that the foregoing is
true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths:
`I declare (or certify, verify, or state) under penalty of perjury
that the foregoing is true and correct. Executed on (date).
(Signature)'.''

Contesting record procedures:
Delete entry and replace with ``The Air Force rules for accessing
records, and for contesting contents and appealing initial agency
determinations are published in Air Force Instruction 33-332; 32 CFR
part 806b; or may be obtained from the system manager.''

Record source categories:
Delete entry and replace with ``Information provided by major
command or Military Personnel Section personnel, Air Force policies and
procedures, copies of inquiries, congressional/high level officials'/
constituents' comments or requests and Air Force replies thereto.''
* * * * *
F036 AF PC A

System name:
Congressional and Other High Level Inquiries.

System location:
Headquarters Air Force Personnel Center; major commands; field
operating agencies; Military Personnel Sections at Air Force
installations, and headquarters of unified and specified commands for
which Air Force is Executive Agent. Official mailing addresses are
published as an appendix to the Air Force's compilation of systems of
records notices.

[[Page 3115]]

Categories of individuals covered by the system:
Air Force active duty, Reserve, Air National Guard and personnel
retired or discharged from the Air Force, current or former Air Force
DoD civilian personnel; personnel attending Air Force training
institutions or courses; other component personnel assigned to an Air
Force installation where Air Force is the Executive Agent.

Categories of records in the system:
Individuals name, background information and information reflecting
Air Force personnel policies and procedures; Members of Congress
requesting information on behalf of a constituent; copies of replies to
such inquiries including transmittal media used en route from and to
the Secretary of the Air Force, Office of Legislative Liaison (SAF/LL).

Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air
Staff, general duties; implemented by Air Force Instruction 90-401, Air
Force Relations with Congress.

Purpose(s):
Information pertinent to an inquiry forwarded to SAF/LL for
preparation of the reply to the high level requester. In some instances
response may be direct to the requester without referral through SAF/
LL. However, when required by directives, copies of such responses are
furnished SAF/LL. The records may be used in responding to subsequent
inquiries concerning the same individual. The record system is audited
periodically to determine trends on the nature of complaints and
questions and for statistical purposes.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' published at the beginning of the
Air Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.

Retrievability:
Retrieved by name.

Safeguards:
Records are accessed by the custodian of the record system and by
persons responsible for servicing the records in performance of their
official duties who are properly cleared for need-to-know. Records are
stored on electronic media and accessed by use of the Common Access
Card (CAC).

Retention and disposal:
Destroyed after one year for Congressional communication at Office
of the Secretary of the Air Force and all activities below and
destroyed two years after calendar year case is closed for
administrative reviews, inquiries and investigations. Records are
deleted from electronic media.

System managers(s) and address:
Headquarters Air Force Personnel Center; major commands; field
operating agencies; Military Personnel Sections at Air Force
installations, and headquarters of unified and specified commands.
Official mailing addresses are published as an appendix to the Air
Force's compilation of record systems notices.

Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to Headquarters Air Force Personnel Center, Inspector
General (HQ AFPC/IG) or visit the system manager or respective local
system manager. Official mailing addresses are published as an appendix
to the Air Force's compilation of systems of records notices. Official
mailing address for the Air Force Personnel Center Inspector General's
office is Headquarters Air Force Personnel Center, Inspector General
Office (HQ AFPC/IG), 550 C Street West, Suite 37, Randolph Air Force
Base, TX 78150-4703.
For verification purposes, individual should provide their full
name, any details, which may assist in locating records, and their
signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
`I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United States of America that the foregoing is
true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.

Record access procedures:
Individuals seeking to access records about themselves contained in
this system of records should address written inquiries to the system
manager or respective local system manager. Official mailing addresses
are published as an appendix to the Air Force's compilation of systems
of records notices.
For verification purposes, individual should provide their full
name, any details which may assist in locating records, and their
signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
`I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United States of America that the foregoing is
true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths:
`I declare (or certify, verify, or state) under penalty of perjury
that the foregoing is true and correct. Executed on (date).
(Signature)'.

Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from
the system manager.

Record source categories:
Information provided by major command or Military Personnel Section
personnel, Air Force policies and procedures, copies of inquiries,
congressional/high level officials'/constituents' comments or requests
and Air Force replies thereto.

Exemptions claimed for the system:
None.
[FR Doc. 2011-966 Filed 1-18-11; 8:45 am]
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