[Code of Federal Regulations]
[Title 10, Volume 4, Parts 500 to end]
[Revised as of January 1, 2001]
From the U.S. Government Printing Office via GPO Access
[CITE: 10CFR1008.23]

[Page 649]
 
                            TITLE 10--ENERGY
 
          CHAPTER X--DEPARTMENT OF ENERGY (GENERAL PROVISIONS)
 
PART 1008--RECORDS MAINTAINED ON INDIVIDUALS (PRIVACY ACT)--Table of Contents
 
     Subpart D--Maintenance and Establishment of Systems of Records
 
Sec. 1008.23  Public notice of systems of records.

    (a) The DOE shall publish in the Federal Register at least annually 
a notice of the existence and character of each of its systems of 
records, which notice shall include:
    (1) The name and location of the system;
    (2) The categories of individuals on whom records are maintained in 
the system;
    (3) The categories of records maintained in the system;
    (4) Each routine use of the records contained in the system, 
including the categories of users and the purpose of such use, subject 
to paragraph (d) of this section;
    (5) The policies and practices of the DOE regarding storage, 
retrievability, access controls, retention, and disposal of the records;
    (6) The title and business address of the DOE official who is 
responsible for the system of records;
    (7) The DOE procedures whereby an individual can be notified at his 
request if the system of records contains a record pertaining to him;
    (8) The DOE procedures whereby an individual can be notified at his 
request about how he can gain access to any record pertaining to him 
contained in the system or records, and how he can contest its content; 
and
    (9) The categories of source of records in the systems.
    (b) Notwithstanding the requirements of paragraph (a) of this 
section, the notice of systems of records shall not necessarily include 
the information in paragraphs (a) (7) through (9) of this section if DOE 
has claimed a general or specific exemption from the requirements of the 
Act, as provided in Sec. 1008.12.
    (c) Copies of the notices as printed in the Federal Register shall 
be available at the DOE locations listed at Sec. 1008.2(c). Requests by 
mail for copies of such notices should be sent to Privacy Act Officer, 
Headquarters, U.S. Department of Energy, Washington, DC. 20585. The 
first copy will be furnished free of charge. For each additional copy, 
the costs of printing and handling may be charged.
    (d) DOE shall publish in the Federal Register notice of any new 
routine use or intended routine use of a record in the system of 
records, at least 30 calendar days prior to the implementation of any 
new routine use of a record in a system of records, or at least 30 
calendar days prior to publication of the annual notice of such routine 
uses, as provided in paragraph (a) of this section, an opportunity for 
interested persons to submit written comments consisting of data, views, 
or arguments regarding such use to DOE, shall be provided.