[Code of Federal Regulations]
[Title 14, Volume 5, Parts 1200 to end]
[Revised as of January 1, 2001]
From the U.S. Government Printing Office via GPO Access
[CITE: 14CFR1212.606]

[Page 85]
 
                     TITLE 14--AERONAUTICS AND SPACE
 
                          SPACE ADMINISTRATION
 
PART 1212--PRIVACY ACT--NASA REGULATIONS--Table of Contents
 
             Subpart 1212.6--Instructions for NASA Employees
 
Sec. 1212.606  Duplicate copies of records or portions of records.

    (a) NASA officials may maintain and use, for official purposes, 
duplicate copies of records or portions of records from a system of 
records maintained by their own organizational unit. This practice 
should occur only where there are justifiable organizational needs for 
it, e.g., where geographic distances make use of the system of records 
time consuming or inconvenient. These duplicate copies shall not be 
considered a separate NASA system of records. For example, an office 
head or designee may keep duplicate copies of personnel, training, or 
similar records on employees within the organization for administrative 
convenience purposes.
    (b) No disclosure shall be made from duplicate copies outside of the 
organizational unit. Any outside request for disclosure shall be 
referred to the appropriate system manager for response.
    (c) Duplicate copies are subject to the same safeguard requirements 
applicable to the system of records.