[Code of Federal Regulations]
[Title 5, Volume 3]
[Revised as of January 1, 2001]
From the U.S. Government Printing Office via GPO Access
[CITE: 5CFR1702.6]

[Page 306-307]
 
                    TITLE 5--ADMINISTRATIVE PERSONNEL
 
     CHAPTER VII--ADVISORY COMMISSION ON INTERGOVERNMENTAL RELATIONS
 
PART 1702--BYLAWS OF THE COMMISSION--Table of Contents
 
Sec. 1702.6  Commission meetings.

    (a) Time and place. The Commission intends in the exercise of its 
discretion provided by Pub. L. 86-380, section 6(a) (42 U.S.C. 4276(a)), 
to meet quarterly at the call of the Chairman, except in even numbered 
election years when the fall quarter meeting may be cancelled. 
Additional meetings may be called by the Chairman or by a majority of 
all the Commission members. Commission meetings shall be held, upon due 
notice, at such times and places as the Chairman or the Commission shall 
determine. The Commission also intends, in the exercise of its 
discretion, that at least one of its meetings each year be held outside 
Washington, D.C.
    (b) Setting meeting agendas--notice. With the approval of the 
Chairman, the Executive Director will establish the agenda for each 
regular meeting and shall notify the members of its contents by sending 
out a docket book at least three weeks in advance of the meeting. 
Members wishing items placed on the agenda may request the

[[Page 307]]

Chairman to do so. By vote of a majority of the members at the meeting, 
the agenda may be revised.
    (c) Adoption of Robert's Rules of Order. The rules contained in 
Robert's Rules of Order Revised, 1971, shall govern the Commission in 
all cases to which they are applicable to the extent they are not 
inconsistent with these bylaws.
    (d) Quorum. ``Thirteen members of the Commission shall constitute a 
quorum for the transaction of business, but two or more members shall 
constitute a quorum for the purpose of conducting hearings.'' [Pub. L. 
86-380 section 4(3); 42 U.S.C. 427(e).]
    (e) Substitute for Federal executive members.\1\ Federal executive 
members may designate one permanent substitute of at least Assistant 
Secretary rank or equivalent to act fully in his or her stead as a 
member of the Commission. Accordingly, such substitutes for Federal 
Executive members may participate in Commission debates and vote on all 
matters. Such named substitute designations by Federal Executive members 
shall be for the term of the member.
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    \1\ In amending and reaffirming this provision for alternate members 
from the Executive Branch, the Commission emphasized its desire that 
members of the President's Cabinet be appointed to the Commission and 
attend its meetings whenever possible. The Commission also stressed that 
an alternate substituting for an Executive Branch member should be the 
same person from one meeting to the next and should represent the views 
of the regular member with continuity. Although the Commission 
recognized that it might be necessary to change the designation of an 
alternate, the Commission urged that such changes be kep to a minimum in 
the interest of strengthening continuity within the Commission.
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    (f) Polling. The Chairman, on his own motion, may poll the 
membership to determine the views of the members on matters on the 
agenda of a regular or special meeting of the Commission but which were 
not considered by the Commission, or where he wishes to increase the 
number of members voting, or where he determines there is some 
administrative purpose to be served. Such voting shall either be by mail 
or, if by telephone, shall be confirmed in writing. The result of any 
poll shall be reported in the Docket Book for the following meeting of 
the Commission and shall be subject to a motion to reconsider at the 
following meeting but not at any other later time.
    (g) Acceptance of outside financial assistance. No outside financial 
assistance is accepted without approval by the Commission. The Chairman, 
in his discretion, may request such approval by placing it in the 
Commission's regular agenda or by polling the members in accordance with 
Article VI of the Bylaws.