[Code of Federal Regulations]
[Title 5, Volume 1, Parts 1 to 699]
[Revised as of January 1, 2001]
From the U.S. Government Printing Office via GPO Access
[CITE: 5CFR293.103]

[Page 86]
 
                    TITLE 5--ADMINISTRATIVE PERSONNEL
 
                CHAPTER I--OFFICE OF PERSONNEL MANAGEMENT
 
PART 293--PERSONNEL RECORDS--Table of Contents
 
      Subpart A--Basic Policies on Maintenance of Personnel Records
 
Sec. 293.103  Recordkeeping standards.

    (a) The head of each agency shall ensure that persons having access 
to or involved in the creation, development, processing, use, or 
maintenance of personnel records are informed of pertinent recordkeeping 
regulations and requirements of the Office of Personnel Management and 
the agency. Authority to maintain personnel records does not constitute 
authority to maintain information in the record merely because it may be 
useful; both Government-wide and internal agency personnel records shall 
contain only information concerning an individual that is relevant and 
necessary to accomplish the Federal personnel management purposes 
required by statute, Executive order, or Office regulation.
    (b) The Office is responsible for establishing minimum standards of 
accuracy, relevancy, necessity, timeliness, and completeness for 
personnel records it requires agencies to maintain. These standards are 
discussed in appropriate chapters of the Federal Personnel Manual. 
Before approval of any agency requests for changes in recordkeeping 
practices governed by the Federal Personnel Manual, the Office will 
examine the proposal or request in the context of such standards set 
forth by the agency in support of the proposal and in light of the 
personnel program area that requires these records.