[Code of Federal Regulations]
[Title 29, Volume 9]
[Revised as of July 1, 2001]
From the U.S. Government Printing Office via GPO Access
[CITE: 29CFR1960.71]

[Page 188-189]
 
                             TITLE 29--LABOR
 
CHAPTER XVII--OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION, DEPARTMENT 
                          OF LABOR--(CONTINUED)
 
PART 1960--BASIC PROGRAM ELEMENTS FOR FEDERAL EMPLOYEE OCCUPATIONAL SAFETY AND HEALTH PROGRAMS AND RELATED MATTERS--Table of Contents
 
           Subpart I--Recordkeeping and Reporting Requirements
 
Sec. 1960.71  Location and utilization of records and reports.

    (a) The provisions of the section, dealing with the availability of 
information compiled pursuant to this subpart, are designed to guide 
agencies in providing agency employees and their representatives with 
the basic information necessary to assure that they can actively 
participate in an agency safety and health program. The provisions of 
this section are also designed to encourage agencies to allow agency 
safety and health inspectors to have direct access to the accident, 
injury and illness records of the establishments they are inspecting in 
order that they may better carry out their duties pursuant to subpart D 
of this part.
    (b) The log and supplementary record required by Sec. 1960.67 and 
Sec. 1960.68 shall be maintained at each establishment. Where, for 
reasons of efficient administration or practicality, an agency must 
maintain this record at a place other than at each establishment, such 
agency shall ensure that there is available at each establishment a copy 
of this record. This record shall be complete and as current as 
possible; in no case shall more than 3 months elapse between the 
recording of an illness or injury occurring in an establishment and the 
availability of records reflecting that injury or illness at that 
establishment.
    (c)(1) For agencies engaged in activities such as agriculture, 
construction, transportation, communication, and electric, gas and 
sanitary services, which may be physically dispersed, the log and 
supplementary records, or copies thereof, may be maintained at a place 
to which employees report each day.
    (2) For personnel who do not primarily report or work at a single 
establishment, and who are generally not supervised in their daily work, 
such as traveling employees, technicians, engineers, etc., the log and 
supplementary records, or copies thereof, may be maintained at the base 
from which personnel operate to carry out their activities.
    (d) Each Federal agency shall post a copy of its agency annual 
summary of

[[Page 189]]

Federal occupational injuries and illnesses for an establishment, as 
compiled pursuant to Sec. 1960.67 or 1960.69, at such establishment, not 
later than 45 calendar days after the close of the fiscal year or 
otherwise disseminate a copy of the annual summary for an establishment 
in written form to all employees of the establishment. Copies of the 
annual summary shall be posted for a minimum of 30 consecutive days in a 
conspicuous place or places in the establishment where notices to 
employees are customarily posted. Where establishment activities are 
physically dispersed, the notice may be posted at the location to which 
employees report each day. Where employees do not primarily work at or 
report to a single location, the notice may be posted at the location 
from which the employees operate to carry out their activities. Each 
Federal agency shall take necessary steps to ensure that such summary is 
not altered, defaced, or covered by other material.
    (e) The head of each agency shall ensure access to establishment 
logs and annual summaries by the establishment's Occupational Safety and 
Health Committees, employees, former employees and employee 
representatives.

[50 FR 40269, Oct. 2, 1985, as amended at 51 FR 28379, Aug. 7, 1986]