[Code of Federal Regulations]
[Title 10, Volume 4]
[Revised as of January 1, 2002]
From the U.S. Government Printing Office via GPO Access
[CITE: 10CFR1008.13]

[Page 669-670]
 
                            TITLE 10--ENERGY
 
          CHAPTER X--DEPARTMENT OF ENERGY (GENERAL PROVISIONS)
 
PART 1008--RECORDS MAINTAINED ON INDIVIDUALS (PRIVACY ACT)--Table of Contents
 
               Subpart B--Requests for Access or Amendment
 
Sec. 1008.13  Fees.

    (a) The only fees to be charged to or collected from an individual 
under the provisions of this part are for copying records at the request 
of the individual. The fee charged shall be consistent with the fee 
schedule set forth in paragraph (b) of this section.
    (1) No fees shall be charged or collected for the following: Search 
for and retrieval of records; review of records; copying by the DOE 
incident to granting access; copying at the initiative of the DOE 
without a request from the individual; copying when the aggregate of 
fees for copying is $25 or less; time spent providing copies; 
transportation of records and personnel; and first class postage.
    (2) It is the policy of the DOE to provide an individual with one 
copy of each record corrected or amended pursuant to request without 
charge.
    (3) As required by the Office of Personnel Management in its 
published regulations implementing the Act, the DOE will charge no fee 
for a single copy of a personnel record covered by that Commission's 
Government-wide published notice of systems of records.
    (b) The schedule of fees is as follows:
    (1) $.10 per copy of each page.
    (2) For other forms of copying and other forms of materials (e.g., 
cassettes, computer materials), the direct cost of the materials, 
personnel, and equipment shall be charged, but only

[[Page 670]]

with prior specific approval of the person making the request, when such 
charges would be in excess of $25.
    (c) The Privacy Act Officer may, upon application by an individual, 
furnish any records without charge or at a reduced rate, if the Privacy 
Act Officer determines that such waiver or reduction of fees is in the 
public interest.
    (d) Payment shall be made by check or money order payable to the 
United States Department of Energy.
    (e) Advance payment of all or part of the fees may be required at 
the discretion of the Privacy Act Officer. Unless the individual 
requesting the copies specifically states that he is willing to pay 
whatever fees are assessed for meeting the request or, alternatively, 
specifies an amount in excess of $25 that he is willing to pay and which 
in fact covers the anticipated fees for meeting the request, a request 
that is expected to involve assessed fees in excess of $25 shall not be 
deemed to have been received, for purposes of the time periods specified 
in Secs. 1008.7 and 1008.10 until the individual making the request is 
notified of the anticipated cost, agrees to bear it, and makes any 
advance deposit required. Such notification shall be made by the Privacy 
Act Officer as promptly as possible after receipt of the request.