[Code of Federal Regulations]
[Title 15, Volume 1]
[Revised as of January 1, 2002]
From the U.S. Government Printing Office via GPO Access
[CITE: 15CFR4.27]

[Page 47-48]
 
                  TITLE 15--COMMERCE AND FOREIGN TRADE
 
PART 4--DISCLOSURE OF GOVERNMENT INFORMATION--Table of Contents
 
                         Subpart B--Privacy Act
 
Sec. 4.27  Procedures for making requests for correction or amendment.

    (a) Any individual, regardless of age, who is a citizen of the 
United States or an alien lawfully admitted for permanent residence into 
the United States may submit a request for correction or amendment to 
the Department. The request should be made either in person

[[Page 48]]

or by mail addressed to the Privacy Officer who processed the 
individual's request for access to the record, and to whom is delegated 
authority to make initial determinations on requests for correction or 
amendment. The offices of Privacy Officers are open to the public 
between the hours of 9 a.m. and 4 p.m. Monday through Friday (excluding 
Saturdays, Sundays, and legal public holidays).
    (b) Requests submitted by mail should include the words ``PRIVACY 
ACT REQUEST'' in capital letters at the top of the letter and on the 
face of the envelope. Any request that is not addressed as specified in 
paragraph (a) of this section or that is not marked as specified in this 
paragraph will be so addressed and marked by Department personnel and 
forwarded immediately to the responsible Privacy Officer. A request that 
is not properly addressed by the individual will not be deemed to have 
been ``received'' for purposes of measuring the time period for response 
until actual receipt by the Privacy Officer. In each instance when a 
request so forwarded is received, the Privacy Officer shall notify the 
individual that his or her request was improperly addressed and the date 
the request was received at the proper address.
    (c) Since the request, in all cases, will follow a request for 
access under Sec. 4.25, the individual's identity will be established by 
his or her signature on the request and use of the Department control 
number assigned to the request.
    (d) A request for correction or amendment should include the 
following:
    (1) Specific identification of the record sought to be corrected or 
amended (for example, description, title, date, paragraph, sentence, 
line and words);
    (2) The specific wording to be deleted, if any;
    (3) The specific wording to be inserted or added, if any, and the 
exact place at which it is to be inserted or added; and,
    (4) A statement of the basis for the requested correction or 
amendment, with all available supporting documents and materials that 
substantiate the statement. The statement should identify the criterion 
of the Act being invoked, that is, whether the information in the record 
is unnecessary, inaccurate, irrelevant, untimely or incomplete.