[Code of Federal Regulations]
[Title 7, Volume 4]
[Revised as of January 1, 2002]
From the U.S. Government Printing Office via GPO Access
[CITE: 7CFR275.4]

[Page 811]
 
                          TITLE 7--AGRICULTURE
 
    CHAPTER II--FOOD AND NUTRITION SERVICE, DEPARTMENT OF AGRICULTURE
 
PART 275--PERFORMANCE REPORTING SYSTEM--Table of Contents
 
                        Subpart A--Administration
 
Sec. 275.4  Record retention.

    (a) The State agency shall maintain Performance Reporting System 
records to permit ready access to, and use of, these records. 
Performance Reporting System records include information used in data 
analysis and evalution, corrective action plans, corrective action 
monitoring records in addition to ME review records and QC review 
records as explained in paragraphs (b) and (c) of this section. To be 
readily accessible, system records shall be retained and filed in an 
orderly fashion. Precautions should be taken to ensure that these 
records are retained without loss or destruction for the 3-year period 
required by these regulations. Information obtained on individual 
households for Performance Reporting System purposes shall be 
safeguarded in accordance with FNS policies on disclosure of information 
for the Food Stamp Program.
    (b) ME review records consist of thorough documentation of review 
findings, sources from which information was obtained, procedures used 
to review Food Stamp Program requirements including sampling techniques 
and lists, and ME review plans. The State agency must submit documented 
evidence of review findings to the FNS Regional Office upon request for 
purposes of evaluating State corrective action plans.
    (c) QC review records consist of Forms FNS-380, Worksheet for 
Integrated TANF, Food Stamps and Medicaid Quality Control Reviews, FNS-
380-1, Integrated Review Schedule, FNS-245, Negative Quality Control 
Review Schedule, and Form FNS-248, Status of Sample Selection and 
Completion; other materials supporting the review decision; sample 
lists; sampling frames; tabulation sheets; and reports of the results of 
all quality control reviews during each review period.

[Amdt. 160, 45 FR 15898, Mar. 11, 1980, as amended by Amdt. 260, 49 FR 
6304, Feb. 17, 1984; Amdt. 262, 49 FR 50597, Dec. 31, 1984]