[Code of Federal Regulations]
[Title 41, Volume 2]
[Revised as of July 1, 2002]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR101-20.003]

[Page 197-199]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
          CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS
 
PART 101-20--MANAGEMENT OF BUILDINGS AND GROUNDS--Table of Contents
 
Sec. 101-20.003  Definitions.

    (a) Alteration means remodeling, improving, extending, or making 
other changes to a facility, exclusive of maintenance repairs which are 
preventive in nature. The term includes planning, engineering, 
architectural work, and other similar actions.
    (b) Blanket work authorization means an open-end agreement with an 
agency with an agreed upon maximum dollar ceiling where there is an on-
going account for processing small requests for reimbursable services. 
The need for the service is clearly recognized, but exactly when the 
service must be rendered during the fiscal year is unclear.
    (c) Carpool means a group of two or more people regularly using a 
motor vehicle for transportation to and from work on a continuing basis, 
regardless of their relationship to each other. The number of persons in 
a carpool will normally be the basis for priority of assignments.
    (d) Commercial activities, within the meaning of subpart 101-20.4, 
are activities undertaken for the primary purpose of producing a profit 
for the benefit of an individual or organization organized for profit. 
(Activities where commercial aspects are incidental to the primary 
purpose of expression of ideas or advocacy of causes are not 
``commercial activities'' for purposes of these regulations.)
    (e) Crime prevention assessments are formal, on-site reviews which 
consist of a detailed survey, review, and analysis of an occupant 
agency's vulnerability to criminal activity. In addition to the normal 
process of a physical security survey, it involves an intensive review 
of an occupant's and/or building's operation and administrative 
procedures. It is designed to identify specific weaknesses and to 
recommend cost-effective, positive steps to Federal managers in dealing 
with criminal threats and occurrences.
    (f) Cultural activities include, but are not limited to, films 
dramatics dances, and musical presentations, and fine art exhibits, 
whether or not these activities are intended to make a profit.
    (g) The Designated Official is the highest ranking official of the 
primary occupant agency of a Federal facility; or, alternatively, a 
designee selected by mutual agreement of occupant agency officials.
    (h) Educational activities mean activities such as (but not limited 
to) the operation of schools, libraries, day care centers, laboratories, 
and lecture or demonstration facilities.
    (i) The term emergency includes bombings and bomb threats, civil 
disturbances, fires, explosions, electrical failures, loss of water 
pressure, chemical and gas leaks, medical emergencies, hurricanes, 
tornadoes, floods, and earthquakes. The term does not apply to civil 
defense matters such as potential or actual enemy attacks. Note: Civil 
defense emergencies are addressed by the Federal Emergency Management 
Agency.
    (j) Executive means a Government employee with management 
responsibilities which, in the judgment of the employing agency head or 
his/her designee, require preferential assignment of parking privileges.
    (k) Flame-resistant means meeting performance standards as described 
by the National Fire Protection Association (NFPA Standard No. 701). 
Fabrics labeled with the Underwriters Laboratories Inc. classification 
marking for flammability are deemed to be flame-resistant for purposes 
of this regulation.
    (l) Foot-candle is the illumination on a surface one square foot in 
area on

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which there is a uniformly distributed flux of one lumen, or the 
illuminance produced on a surface all points of which are at a distance 
of one foot from a directionally uniform point source of one candela.
    (m) GSA Regional Officer, within the meaning of subpart 101-20.4, 
means the regional director of the Buildings Management Division of GSA 
designated to supervise the implementation of the Public Buildings 
Cooperative Use Act's occasional use provisions.
    (n) Handicapped employee means an employee who has a severe, 
permanent impairment which for all practical purposes precludes the use 
of public transportation, or an employee who is unable to operate a car 
as a result of permanent impairment who is driven to work by another. 
Priority may require certification by an agency medical unit, including 
the Veterans Administration or the Public Health Service.
    (o) Indefinite quantity contract (commonly referred to as ``term 
contract'') provides for the furnishing of an indefinite quantity, 
within stated limits, of specific property or services during a 
specified contract period, with deliveries to be scheduled by the timely 
placement of orders upon the contractor by activities designated either 
specifically or by class.
    (p) Life cycle cost is the total cost of owning, operating, and 
maintaining a building over its useful life, including its fuel and 
energy costs, determined on the basis of a systematic evaluation and 
comparison of alternative building systems; except that in the case of 
leased buildings, the life cycle cost shall be calculated over the 
effective remaining term of the lease.
    (q) Limited combustible means rigid materials or assemblies which 
have fire hazard ratings not exceeding 25 for flame spread and 150 for 
smoke development when tested in accordance with the American Society 
for Testing and Materials, Test E 84, Surface Burning Characteristics of 
Building Materials.
    (r) Maintenance means preservation by inspection, adjustment, 
lubrication, cleaning, and the making of minor repairs. Ordinary 
maintenance means routine recurring work which is incidental to everyday 
operations; preventive maintenance means work programmed at scheduled 
intervals.
    (s) The term nationally recognized standards encompasses any 
standard or modification thereof which:
    (1) Has been adopted and promulgated by a nationally recognized 
standards-producing organization under procedures whereby those 
interested and affected by it have reached substantial agreement on its 
adoption, or
    (2) Was formulated through consultation by appropriate Federal 
agencies in a manner which afforded an opportunity for diverse views to 
be considered.
    (t) Normally furnished commercially means in conformance with the 
level of services provided by a commercial building operator for space 
of comparable quality, housing tenants with comparable requirements. 
Service levels are based on the effort required to service space for a 
five-day week, one eight-hour shift schedule.
    (u) Occupant agency means an organization which is assigned space in 
a facility under GSA's custody and control through the formal procedures 
outlined in part 101-17 of the Federal Property Management Regulations.
    (v) Occupancy Emergency Organization means the emergency response 
organization comprised of employees of Federal agencies designated to 
perform the requirements established by the Occupant Emergency Plan.
    (w) Occupant Emergency Plan means procedures developed to protect 
life and property in a specific Federally-occupied space under 
stipulated emergency conditions.
    (x) Occupant Emergency Program means a short-term emergency response 
program. It establishes procedures for safeguarding lives and property 
during emergencies in particular facilities.
    (y) Postal vehicle means a Government-owned vehicle used for the 
transportation of mail, or a privately owned vehicle used under contract 
for the transportation of mail.
    (z) Public area means any area of a building under the control and 
custody of GSA which is ordinarily open to members of the public, 
including lobbies, courtyards, auditoriums, meeting

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rooms, and other such areas not assigned to a lessee or occupant agency.
    (aa) Recognized labor organization means a labor organization 
recognized under title VII of the Civil Service Reform Act of 1978 
(Public Law 95-454) governing labor-management relations.
    (bb) Recreational activities include, but are not limited to, the 
operations of gymnasiums and related facilities.
    (cc) Ridesharing means the sharing of the commute to and from work 
by two or more people, on a continuing basis, regardless of their 
relationship to each other, in any mode of transportation including, but 
not limited to, carpools, vanpools, buspools and mass transit.
    (dd) Special space alterations are those alterations required by 
occupant agencies that are beyond those standard alterations provided by 
GSA under the SLUC system and are reimbursable from the requesting 
agency.
    (ee) State means the fifty States, political subdivisions thereof, 
the District of Columbia, the Commonwealths of Puerto Rico and Guam, and 
the territories and possessions of the United States.
    (ff) Unit price agreement provides for the furnishing of an 
indefinite quantity, within stated limits, of specific property or 
services at a specified price, during a specified contract period, with 
deliveries to be scheduled by the timely placement of orders upon the 
lessor by activities designated either specifically or by class.
    (gg) Unusual hours means work hours that are frequently required to 
be varied and do not coincide with any regular work schedule. This 
category includes individuals who regularly or frequently work 
significantly more than 8 hours per day. Unusual hours does not include 
shift workers, those on alternate work schedules, and those granted 
exceptions to the normal work schedule (e.g., flex-time).
    (hh) Vanpool means a group of at least 8 persons using a passenger 
van or a commuter bus designed to carry 10 or more passengers. Such a 
vehicle must be used for transportation to and from work in a single 
daily round trip. The number of persons in a vanpool will normally be 
the basis for priority of assignments.
    (ii) Zonal allocations means the allocation of parking spaces on the 
basis of zones established by GSA in conjunction with occupant agencies. 
In metropolitan areas where this method is used, all agencies located in 
a designated zone will compete for available parking in accordance with 
instructions issued by GSA. In establishing this procedure, GSA will 
consult with all affected agencies.