[Code of Federal Regulations]
[Title 41, Volume 2]
[Revised as of July 1, 2002]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR101-20.106-1]

[Page 205-206]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
          CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS
 
PART 101-20--MANAGEMENT OF BUILDINGS AND GROUNDS--Table of Contents
 
  Subpart 101-20.1--Building Operations, Maintenance, Protection, and 
                               Alterations
 
Sec. 101-20.106-1  Placing of orders for reimbursable alterations by occupant agencies.

    (a) Where GSA has indefinite quantity contracts and/or unit price 
agreements available for accomplishment of space alterations in 
Government owned

[[Page 206]]

and leased buildings, agencies should order against these contracts and 
agreements, except when it is not in the Government's best interest. 
Agencies wishing to use this authority shall submit names of their 
proposed ordering officials to the GSA buildings manager, who will 
submit them to the GSA contracting officer. The contracting officer 
shall designate in writing the ordering officials and will authorize the 
contractor to accept orders from the designated ordering officials. The 
GSA contracting officer shall advise the agencies' ordering officials in 
writing of their responsibilities, authorities, and limitations under 
these contracts and agreements.
    (b) No individual order, or combinations of orders for a single 
alteration project, shall exceed the simplified acquisition threshold, 
as defined in 41 U.S.C. 252a, and agencies shall not split orders so as 
to circumvent this limitation.
    (c) For all orders placed against GSA contracts or agreements, 
agency ordering officials shall obtain prior written project review by 
GSA and provide a copy of the ordering document and final payment 
document to the GSA buildings manager. Agencies are responsible for 
inspecting and certifying satisfactory completion of the work, and for 
ensuring contractor compliance with contract provisions. The final 
payment document shall be supported by GSA Form 1142, Release of Claims; 
GSA Form 2419, Certification of Payments to Subcontractors and Supplies; 
and certification that the work has been inspected and accepted.
    (d) Agencies may not negotiate with contractors for items not 
specifically priced under indefinite quantity contracts and/or price 
agreements.
    (e) Where no GSA contracts or agreements are in effect, an agency 
may contract directly for services up to the simplified acquisition 
threshold per project after written review by GSA. Agencies contracting 
directly must provide GSA with complete documentation of the scope of 
work and contract specifications at the time of submission. Each project 
shall include appropriate reviews by the regional safety staff. If 
contracting for security systems, agencies must submit the design work 
for regional Federal Protective Service Division review. Agencies shall 
be responsible for inspecting and certifying satisfactory completion of 
the ordered work. All work must conform to GSA fire and safety 
standards. GSA at anytime has the authority to make inspections and 
require correction if the project is found not in compliance with GSA 
reviews or fire and safety standards. As-built drawings must be 
submitted to GSA's buildings manager within 30 days of completion of the 
work.

[52 FR 11263, Apr. 8, 1987, as amended at 62 FR 1057, Jan. 8, 1997]