[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2002]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR105-64.101-1]

[Page 300]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
              CHAPTER 105--GENERAL SERVICES ADMINISTRATION
 
PART 105-64--REGULATIONS IMPLEMENTING THE PRIVACY ACT OF 1974--Table of Contents
 
                    Subpart 105-64.1--General Policy
 
Sec. 105-64.101-1  Collection and use.

    (a) General. The system manager (also called the manager) should 
collect information used for determining an individual's rights, 
benefits, or privileges under GSA programs directly from the subject 
individual if practical. The system manager should ensure that 
information collected is used only as intended by the Act and these 
regulations.
    (b) Soliciting information. Manager must ensure that when 
information is solicited, the person is informed of the authority for 
collecting it; whether providing it is mandatory or voluntary; the 
purpose for which it will be used; routine uses of the information; and 
the effect on the individual, if any, of not providing the information. 
Heads of Services and Staff Offices and Regional Administrators must 
ensure that forms used to solicit information comply with the Act and 
these regulations.
    (c) Soliciting a social security number. Before requesting a person 
to disclose his or her social security number, ensure either:
    (1) The disclosure is required by Federal statute, or;
    (2) Disclosure is required under a statute or regulation adopted 
before January 1, 1975, to verify the person's identity, and that it was 
part of a system of records in existence before January 1, 1975.

If soliciting a social security number is authorized under paragraph (c) 
(1) or (2) of this section, inform the person beforehand whether the 
disclosure is mandatory or voluntary, by what legal or other authority 
the number is requested, and the use that is to be made of it.
    (d) Soliciting information from third parties. Officers or employees 
must inform third parties requested to provide information about another 
person of the reason for collecting the information.