[Code of Federal Regulations]
[Title 41, Volume 4]
[Revised as of July 1, 2002]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR304-1.3]

[Page 236-237]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
   CHAPTER 304--PAYMENT FROM A NON-FEDERAL SOURCE FOR TRAVEL EXPENSES
 
PART 304-1--ACCEPTANCE OF PAYMENT FROM A NON-FEDERAL SOURCE FOR TRAVEL EXPENSES--Table of Contents
 
Sec. 304-1.3  Policy.

    (a) Acceptance of payment for employee. As provided in this part, an 
agency may accept payment from a non-Federal source (or authorize an 
employee to receive such payment on its behalf) with respect to 
attendance of the employee at a meeting or similar function which the 
employee has been authorized to attend in an official capacity on behalf 
of the employing agency.
    (b) Acceptance of payment for an accompanying spouse. An agency may 
accept payment under this part from a non-Federal source for an 
accompanying spouse when the spouse's presence at the meeting or similar 
function is in the interest of the agency. A spouse's presence at an 
event may be determined to be in the interest of the agency if the 
spouse will:
    (1) Support the mission of the agency or substantially assist the 
employee in carrying out his/her official duties;
    (2) Attend a ceremony at which the employee will receive an award or 
honorary degree described in Sec. 304-1.2(c)(3); or
    (3) Participate in substantive programs related to the agency's 
programs or operations.
    (c) Administration and delegation of authority. Payment acceptance 
must be in accordance with internal agency procedures. Agencies shall 
ensure that officials delegated authority to determine the propriety of 
accepting payments under this part are at as high an administrative 
level as practical to ensure adequate consideration and review of the 
circumstances surrounding the offer and acceptance of the payment.
    (d) Payment in excess of regulatory limitations--(1) Subsistence 
expenses. When a non-Federal source makes full payment for subsistence 
expenses, acceptance of payment for, and when applicable, reimbursement 
by an agency to, an employee (and/or the accompanying spouse of such 
employee when applicable) under this part are not subject to the maximum 
per diem or actual subsistence expense rates prescribed in chapter 301 
of this subtitle or by the Secretary of Defense in Civilian Personnel 
Per Diem Bulletins published periodically in the Federal Register.
    (2) Transportation expenses. When a non-Federal source makes full 
payment for common carrier transportation expenses, acceptance of 
payment for, and when applicable, reimbursement by an agency to, an 
employee (and/or the accompanying spouse of such employee when 
applicable) under this part are not subject to the transportation class 
of service limitations applicable to premium-class other than

[[Page 237]]

first-class accommodations, as prescribed in chapter 301 of this 
subtitle or the JFTR. Acceptance of payment for first-class 
transportation accommodations is allowed only when the use of first-
class transportation accommodations is authorized in accordance with 
Sec. 301-3.3 of this subtitle.
    (e) Reduced per diem rate in partial payment situation. If the 
designated agency official determines in advance of the travel that a 
payment covers some but not all of the per diem costs to be incurred by 
the employee (and/or the accompanying spouse when applicable), the 
agency should authorize a reduced per diem rate, in accordance with 
Sec. 301-7.12 of this subtitle or analogous provisions of 6 FAM 100 or 
the JFTR, as applicable, that is commensurate with the known subsistence 
expense levels.

[57 FR 53289, Nov. 9, 1992, as amended by FTR Amdt. 32, 58 FR 58244, 
Oct. 29, 1993]