[Code of Federal Regulations]
[Title 41, Volume 4]
[Revised as of July 1, 2002]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR304-1.7]

[Page 238]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
   CHAPTER 304--PAYMENT FROM A NON-FEDERAL SOURCE FOR TRAVEL EXPENSES
 
PART 304-1--ACCEPTANCE OF PAYMENT FROM A NON-FEDERAL SOURCE FOR TRAVEL EXPENSES--Table of Contents
 
Sec. 304-1.7  Reimbursement claims for official travel expenses.

    (a) The employee (and/or accompanying spouse when applicable) shall 
submit to the employing agency on authorized reimbursement forms all 
travel expense reimbursement claims, and shall itemize all expenses 
incurred which exceed applicable limitations (see Sec. 304-1.3(d)). 
Generally, the employee, and/or accompanying spouse when applicable, 
shall be reimbursed an amount not to exceed applicable limitations. 
However, when the non-Federal source, in accordance with the provisions 
of Sec. 304-1.3(d), makes full payment in excess of applicable 
limitations for reimbursable subsistence expenses or common carrier 
transportation expenses incurred, reimbursement shall be the amount of 
the payment from the non-Federal source. Reimbursement for expenses in 
excess of regulatory limitations shall not in any case exceed the amount 
of the expenses incurred.
    (b) The agency may reimburse the employee (and/or accompanying 
spouse of such employee when applicable) for only the types of expenses 
defined in Secs. 301-7.1 (b)(6) and (c) of this subtitle or in analogous 
provisions of 6 FAM 100 or the JFTR, as applicable, for per diem 
allowances, transportation expenses, or other miscellaneous travel 
expenses.
    (c) If an accepted payment covers only a portion of one or more 
types of the expenses incurred (e.g., $50.00 per night for lodging in a 
locality with an $85.00 per night maximum lodging allowance), the agency 
shall reimburse the employee (and/or accompanying spouse when 
applicable) only the amount to which he/she otherwise would be entitled 
under applicable regulation (chapter 301 of this subtitle, 6 FAM 100, or 
the JFTR). (See Sec. 304-1.3(e) regarding reduced per diem rate 
situations.)
    (d) If an accepted payment covers in full one or more types of 
expenses described in paragraph (b) of this section (e.g., payment for 
lodging accommodations) but does not cover all of the travel expenses 
incurred, the agency shall reimburse the employee (and/or accompanying 
spouse of such employee when applicable) for those expenses that are not 
covered by the payment, not to exceed applicable limitations established 
in chapter 301 of this subtitle or in analogous provisions of 6 FAM 100 
or the JFTR.