[Code of Federal Regulations]
[Title 41, Volume 4]
[Revised as of July 1, 2002]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR304-2.4]

[Page 241]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
   CHAPTER 304--PAYMENT FROM A NON-FEDERAL SOURCE FOR TRAVEL EXPENSES
 
PART 304-2--REDUCTIONS IN MEETING AND TRAINING ALLOWANCE PAYMENTS--Table of Contents
 
Sec. 304-2.4  Agency responsibilities.

    Agency heads shall provide adequate safeguards to ensure that the 
following provisions of this section are carried out:
    (a) Where an approved payment by a donor fully covers expenses 
incident to training in a non-Government facility, or travel, 
subsistence, or other expenses incident to attendance at a meeting, the 
agency shall not pay for such expenses or shall recover payments 
previously made in the manner described in paragraph (c) of this 
section.
    (b) If an approved payment by a donor does not fully cover expenses 
described in paragraph (a) of this section, the agency may pay an amount 
considered sufficient to cover the balance of the expenses to the extent 
authorized by law and regulation, including 5 U.S.C. 4109 and 4110. If 
an amount in excess of such balance has been previously paid by the 
agency, such amount shall be recovered from the employee in the manner 
described in paragraph (c) of this section.
    (c) Recoveries of payments, as provided in paragraph (b) of this 
section, shall be made in the manner prescribed by regulations of the 
agency concerned and shall be issued according to 5 U.S.C. 5514.
    (d) No reduction in payment by an agency is required where an 
approved contribution or award to an employee covers types of expenses 
which the agency is not authorized to pay. For example, where an agency 
authorizes travel expenses of an employee, including per diem and 
transportation expenses of his/her immediate family and household goods 
and personal effects to a training location, no reduction in payment by 
the agency is required if an approved contribution or award covers 
subsistence expenses of the family en route and expenses incurred by the 
employee in establishing himself/herself and the family at the training 
location.
    (e) Expense data shall be obtained from employees or donors in such 
detail as the agency head deems necessary to carry out the provisions of 
this part.

[56 FR 9881, Mar. 8, 1991, as amended by FTR Amdt. 26, 57 FR 28637, June 
26, 1992]