[Code of Federal Regulations]
[Title 44, Volume 1]
[Revised as of October 1, 2002]
From the U.S. Government Printing Office via GPO Access
[CITE: 44CFR206.8]

[Page 420-421]
 
              TITLE 44--EMERGENCY MANAGEMENT AND ASSISTANCE
 
             CHAPTER I--FEDERAL EMERGENCY MANAGEMENT AGENCY
 
PART 206--FEDERAL DISASTER ASSISTANCE FOR DISASTERS DECLARED ON OR AFTER NOVEMBER 23, 1988--Table of Contents
 
                           Subpart A--General
 
Sec. 206.8  Reimbursement of other Federal agencies.

    (a) Assistance furnished under Sec. 206.5 (a) or (b) of this subpart 
may be provided with or without compensation as considered appropriate 
by the Associate Director or Regional Director.
    (b) The Associate Director or the Regional Director may not approve 
reimbursement of costs incurred while performing work pursuant to 
disaster assistance authorities independent of the Stafford Act.
    (c) Expenditures eligible for reimbursement. The Associate Director 
or the Regional Director may approve reimbursement of the following 
costs which are incurred in providing requested assistance.
    (1) Overtime, travel, and per diem of permanent Federal agency 
personnel.
    (2) Wages, travel, and per diem of temporary Federal agency 
personnel assigned solely to performance of services directed by the 
Associate Director or the Regional Director in the major disaster or 
emergency area designated by the Regional Director.
    (3) Travel and per diem of Federal military personnel assigned 
solely to the performance of services directed by the Associate Director 
or the Regional Director in the major disaster or emergency area 
designated by the Regional Director.
    (4) Cost of work, services, and materials procured under contract 
for the purposes of providing assistance directed by the Associate 
Director or the Regional Director.
    (5) Cost of materials, equipment, and supplies (including 
transportation, repair, and maintenance) from regular stocks used in 
providing directed assistance.
    (6) All costs incurred which are paid from trust, revolving, or 
other funds, and whose reimbursement is required by law.
    (7) Other costs submitted by an agency with written justification or 
otherwise agreed to in writing by the Associate Director or the Regional 
Director and the agency.
    (d) Procedures for reimbursement. Federal agencies performing work 
under a mission assignment will submit requests for reimbursement, as 
follows:
    (1) Federal agencies may submit requests for reimbursement of 
amounts greater than $1,000 at any time. Requests for lesser amounts may 
be submitted only quarterly. An agency shall submit a final accounting 
of expenditures after completion of the agency's work under each 
directive for assistance. The time limit and method for submission of 
reimbursement requests will be stipulated in the mission assignment 
letter.
    (2) An agency shall document its request for reimbursement with 
specific details on personnel services, travel, and all other expenses 
by object class as specified in OMB Circular A-12 and by any other 
subobject class used in the agency's accounting system. Where contracts 
constitute a significant portion of the billings, the agency shall 
provide a listing of individual contracts and their associated costs.
    (3) Reimbursement requests shall cite the specific mission 
assignment under which the work was performed, and the

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major disaster or emergency identification number. Requests for 
reimbursement of costs incurred under more than one mission assignment 
may not be combined for billing purposes.
    (4) Unless otherwise agreed, an agency shall direct all requests for 
reimbursement to the Regional Director of the region in which the costs 
were incurred.
    (5) A Federal agency requesting reimbursement shall retain all 
financial records, supporting documents, statistical records, and other 
records pertinent to the provision of services or use of resources by 
that agency. These materials shall be accessible to duly authorized 
representatives of FEMA and the U.S. Comptroller General, for the 
purpose of making audits, excerpts, and transcripts, for a period of 3 
years starting from the date of submission of the final billing.