[Code of Federal Regulations]
[Title 16, Volume 2]
[Revised as of January 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 16CFR1012.5]

[Page 26]
 
                     TITLE 16--COMMERCIAL PRACTICES
 
             CHAPTER II--CONSUMER PRODUCT SAFETY COMMISSION
 
PART 1012--MEETINGS POLICY--MEETINGS BETWEEN AGENCY PERSONNEL AND OUTSIDE PARTIES--Table of Contents
 
Sec. 1012.5  Recordkeeping for agency meetings.

    (a) This section describes and establishes requirements for the two 
types of records maintained for Agency meetings, Agency meeting 
summaries and transcripts.
    (b) Agency meeting summaries. Agency meeting summaries are written 
records settling forth the issues discussed at all Agency meetings with 
outside parties involving substantial interest matters. Any Commission 
employee who holds or attends an Agency meeting involving a substantial 
interest matter must prepare a meeting summary. However, only one agency 
meeting summary is required for each meeting even if more than one CPSC 
employee holds or attends the meeting. Agency meeting summaries are 
generally available to the public in the Agency's Public Reading Room in 
the Office of the Secretary as described in paragraph (b)(2) of this 
section.
    (1) An agency meeting summary should state the essence of all 
substantive matters relevant to the Agency, especially any matter 
discussed which was not listed on the Public Calendar, and should 
describe any decisions made or conclusions reached regarding substantial 
interest matters. An agency meeting summary should also indicate the 
date of the meeting and the identity of persons who attended.
    (2) An agency meeting summary or a notice of cancellation of the 
meeting must be submitted to the Office of the Secretary within twenty 
(20) calendar days after the meeting for which the summary is required. 
The Office of the Secretary shall maintain a file of the meeting 
summaries in chronological order, which shall be available to the public 
to the extent permitted by law.
    (c) Transcripts. Transcripts are generally taken at public hearings 
and certain Agency meetings when complex subjects indicate verbatim 
records are desirable. The transcript may also include exhibits 
submitted to be part of the formal record of an Agency meeting. Copies 
of such transcripts are placed on file for public inspection in the 
Office of the Secretary.