[Code of Federal Regulations]
[Title 28, Volume 2]
[Revised as of July 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 28CFR51.20]

[Page 85]
 
                    TITLE 28--JUDICIAL ADMINISTRATION
 
              CHAPTER I--DEPARTMENT OF JUSTICE (Continued)
 
PART 51--PROCEDURES FOR THE ADMINISTRATION OF SECTION 5 OF THE VOTING RIGHTS ACT OF 1965, AS AMENDED--Table of Contents
 
      Subpart B--Procedures for Submission to the Attorney General
 
Sec. 51.20  Form of submissions.


    (a) Submissions may be made in letter or any other written form.
    (b) The Attorney General will accept certain machine readable data 
in the following forms of magnetic media: 3\1/2\ 1.4 megabyte 
MS-DOS formatted diskettes; 5 \1/4\ 1.2 megabyte MS-DOS 
formatted floppy disks; nine-track tape (1600/6250 BPI). Unless 
requested by the Attorney General, data provided on magnetic media need 
not be provided in hard copy.
    (c) All magnetic media shall be clearly labelled with the following 
information:
    (1) Submitting authority.
    (2) Name, address, title, and telephone number of contact person.
    (3) Date of submission cover letter.
    (4) Statement identifying the voting change(s) involved in the 
submission.

The label shall be affixed to each magnetic medium, and the information 
included on the label shall also be contained in a documentation file on 
the magnetic medium. If the information identified above is provided as 
a disk operating system (DOS) file, it shall be formatted in a standard 
American Standard Code for Information Interchange (ASCII) character 
code, with a line feed or carriage return control character starting in 
position 80. If the information identified above is provided other than 
as DOS files, it shall be formatted as ASCII text (or Extended Binary 
Coded Decimal Interchange Code (EBCDIC) if IBM standard labels are 
used), 80 byte fixed record length, blocked in a multiple of 80 with a 
blocksize no larger than 32 kilobytes, and with no carriage return or 
line feed.
    (d) Each magnetic medium (floppy disk or tape) provided must be 
accompanied by a printed description of its contents, including an 
identification by name and/or location of each data file that is 
contained on the medium, a detailed record layout for each such file, a 
record count for each such file, and a full description of the magnetic 
medium format.
    (e) All data files shall be provided in a fixed record-length format 
using alphanumeric ASCII values. The first 50 records of each such file 
shall be printed on hard copy and shall be attached to the printed 
description of the file. Proprietary and/or commercial software system 
data files (e.g. SAS, SPSS, dBase, Lotus 1-2-3) and data files 
containing compressed data or binary data fields will not be accepted. 
Nine-track tapes shall be clearly marked with printed labels to indicate 
their density, and manner of labelling (ANSI, IBM, or unlabelled). The 
printed label shall also include the record count, the record length, 
the blocksize, the dataset name (DSN) if it is a labelled tape, and the 
file number of each file on the tape.

[52 FR 490, Jan. 6, 1987, as amended by Order No. 1536-91, 56 FR 51836, 
Oct. 16, 1991]