[Code of Federal Regulations]
[Title 29, Volume 4]
[Revised as of July 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 29CFR1209.08]

[Page 28-29]
 
                             TITLE 29--LABOR
 
                                  BOARD
 
PART 1209--PUBLIC OBSERVATION OF NATIONAL MEDIATION BOARD MEETINGS--Table 
of Contents
 
Sec. 1209.08  Transcripts, recordings or minutes of closed meetings; 
retention; public availability.

    (a) For every meeting or portion thereof closed under the provisions 
of Sec. 1209.05, the presiding officer shall prepare a statement setting 
forth the time and place of the meeting and the persons present, which 
statement shall be retained by the agency. For each such meeting or 
portion thereof there also shall be maintained a complete transcript or 
electronic recording of the proceedings, except that for meetings closed 
pursuant to Sec. 1209.05(a) the Board may, in lieu of a transcript or 
electronic recording, maintain a set of minutes fully and accurately 
summarizing any action taken, the reason therefor and views thereof, 
documents considered, and the members' vote on each roll call vote.
    (b) The agency shall maintain a complete verbatim transcript, a 
complete electronic recording, or a complete set of minutes for each 
meeting or portion thereof closed to public observation,

[[Page 29]]

for a period of at least one year after the close of the agency 
proceeding of which the meeting was a part, but in no event for a period 
of less than two years after such meeting.
    (c) The agency shall make promptly available to the public copies of 
transcripts, electronic recordings or minutes maintained as provided in 
paragraphs (a) and (b) of this section, except to the extent the items 
therein contain information which the agency determines may be withheld 
pursuant to the provisions of 5 U.S.C. 552b(c).
    (d) Upon request in accordance with the provisions of this paragraph 
and except to the extent they contain information which the agency 
determines may be withheld pursuant to the provisions of 5 U.S.C. 
552b(c), copies of transcripts or minutes, or transcriptions of 
electronic recordings including the identification of speakers, shall be 
furnished subject to the payment of duplication costs in accordance with 
the schedule of fees set forth in Sec. 1208.06 of the Board's Rules, and 
the actual cost of transcription. Requests for copies of transcripts or 
minutes, or transcriptions of electronic recordings of Board meetings 
shall be directed to the Chief of Staff, National Mediation Board, 
Washington, DC 20572. Such requests shall reasonably identify the 
records sought and include a statement that whatever costs are involved 
in furnishing the records will be acceptable or, alternatively, that 
costs will be acceptable up to a specified amount. The Board may 
determine to require prepayment of such costs.

[42 FR 60739, Nov. 29, 1977, as amended at 64 FR 40287, July 26, 1999]