[Code of Federal Regulations]
[Title 32, Volume 1]
[Revised as of July 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR21.305]

[Page 62-63]
 
                       TITLE 32--NATIONAL DEFENSE
 
              CHAPTER I--OFFICE OF THE SECRETARY OF DEFENSE
 
PART 21--DoD GRANTS AND AGREEMENTS--GENERAL MATTERS--Table of Contents
 
Subpart C--Information Reporting on Grants, Cooperative Agreements, and 
                    Other Nonprocurement Instruments
 
Sec. 21.305  Defense Assistance Awards Data System.

    (a) Purposes of the system. Data from the Defense Assistance Awards 
Data System (DAADS) are used to provide:
    (1) DoD inputs to meet statutory requirements for Federal 
Governmentwide reporting of data related to obligations of funds by 
grant, cooperative agreement, or other nonprocurement instrument.
    (2) A basis for meeting Governmentwide requirements to report to the 
Federal Assistance Awards Data System maintained by the Department of 
Commerce and for preparing other recurring and special reports to the 
President, the Congress, the General Accounting Office, and the public.
    (3) Information to support policy formulation and implementation and 
to meet management oversight requirements related to the use of grants, 
cooperative agreements, and other nonprocurement instruments.
    (b) Responsibilities. (1) The Deputy Director, Defense Research and 
Engineering (DDDR&E), or his or her designee, shall issue the manual 
described in paragraph (b)(2)(ii) of this section.
    (2) The Director for Information Operations and Reports, Washington 
Headquarters Services (DIOR, WHS) shall, consistent with guidance issued 
by the DDDR&E:
    (i) Process DAADS information on a quarterly basis and prepare 
recurring and special reports using such information.
    (ii) Prepare, update, and disseminate ``Department of Defense 
Assistance Awards Data System,'' an instruction manual for reporting 
information to DAADS. The manual, which shall be issued by the office of 
the DDR&E, shall specify procedures, formats, and editing processes to 
be used by DoD Components, including magnetic tape layout and error 
correction schedules.
    (3) The following offices shall serve as central points for 
collecting DAADS information from contracting activities within the DoD 
Components:
    (i) For the Army: As directed by the U.S. Army Contracting Support 
Agency.
    (ii) For the Navy: As directed by the Office of Naval Research.
    (iii) For the Air Force: As directed by SAF/AQCP.
    (iv) For the Office of the Secretary of Defense, Defense Agencies, 
and DoD Field Activities: Each Defense Agency shall identify a central 
point for collecting and reporting DAADS information to the DIOR, WHS, 
at the address given in paragraph (c)(2) of this section. DIOR, WHS 
shall serve as the central point for offices and activities within the 
Office of the Secretary of Defense and for DoD Field Activities.
    (4) The office that serves, in accordance with paragraph (b)(3) of 
this section, as the central point for collecting DAADS information from 
contracting activities within each DoD Component shall:
    (i) Establish internal procedures to ensure reporting by contracting 
activities that use grants, cooperative agreements or other 
nonprocurement instruments subject to 31 U.S.C. chapter 61.

[[Page 63]]

    (ii) Collect information required by DD Form 2566, ``DoD Assistance 
Award Action Report,'' from those contracting activities, and report it 
to DIOR, WHS, in accordance with paragraph (d) of this section.
    (iii) Submit to the DDDR&E, at the address given in Sec. 21.125(c), 
any recommended changes to the DAADS or to the instruction manual 
described in paragraph (b)(2)(ii) of this section.
    (c) Reporting procedures. The data required by the DD Form 2566 
shall be:
    (1) Collected for each individual grant, cooperative agreement, or 
other nonprocurement action that is subject to 31 U.S.C. chapter 61 and 
involves the obligation or deobligation of Federal funds. Each action is 
reported as an obligation under a specific program listed in the Catalog 
of Federal Domestic Assistance (CFDA, see Sec. 21.310). The program to 
be shown is the one that provided the funds being obligated (i.e., if a 
grants officer in one DoD Component obligates appropriations of a second 
DoD Component's program, the grants officer would show the CFDA program 
of the second DoD Component on the DD Form 2566).
    (2) Reported on a quarterly basis to DIOR, WHS by the offices that 
are designated pursuant to paragraph (b)(3) of this section. For the 
first three quarters of the Federal fiscal year, the data are due by 
close-of-business (COB) on the 15th day after the end of the quarter 
(i.e., first-quarter data are due by COB on January 15th, second-quarter 
data by COB April 15th, and third-quarter data by COB July 15th). 
Fourth-quarter data are due by COB October 25th, the 25th day after the 
end of the quarter. If any due date falls on a weekend or holiday, the 
data are due on the next regular workday. The mailing address for DIOR, 
WHS is 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-
4302.
    (3) Reported on a computer tape, floppy diskette or by other means 
permitted by the instruction manual described in paragraph (b)(2)(ii) of 
this section. The data shall be reported in the format specified in the 
instruction manual.
    (d) Report control symbol. DoD Components' reporting of DAADS data 
is used by DoD to satisfy Governmentwide requirements to report to the 
Federal Assistance Awards Data System, which is assigned Interagency 
Report Control Number 0252-DOC-QU.