[Code of Federal Regulations] [Title 32, Volume 1] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 32CFR45.4] [Page 221-231] TITLE 32--NATIONAL DEFENSE CHAPTER I--OFFICE OF THE SECRETARY OF DEFENSE PART 45--CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY (DD FORM 214/5 SERIES)--Table of Contents Sec. 45.4 Responsibilities. (a) The DD Forms 214 and 215 are a source of significant and authoritative information used by civilian and governmental agencies to validate veteran eligibility for benefits. As such, they are valuable forms and, therefore, vulnerable to fraudulent use. Since they are sensitive, the forms must be safeguarded at all times. They will be transmitted, stored, and destroyed in a manner which will prevent unauthorized use. The Military Services will issue instructions consistent with the following: (1) All DD Forms 214 will be surprinted with a reproducible screen tint using appropriate security ink on Blocks 1, 3, 4.a, 4.b, 12, and 18 through 30. In addition Blocks 1, 3, 5, and 7 of the DD Form 215 will be similarly surprinted to make alterations readily discernible. No corrections will be permitted in the screened areas. (2) All forms will be secured after duty hours. (3) All obsolete forms will be destroyed. (4) All forms to be discarded, including those which are blank or partially completed, and reproduced copies of DD Form 214, will be destroyed. No forms will be discarded intact. (5) Blank forms given to personnel for educational or instructional purposes, and forms maintained for such use, are to be clearly voided in an unalterable manner. (6) The commander or commanding officer of each unit or activity authorized to issue DD Form 214 will appoint, in writing, a commissioned officer, warrant officer, enlisted member (grade E-7 or above), or DoD civilian (GS-7 or above) who will requisition, control, and issue blank DD Forms 214 and 215. The Service concerned may authorize an E-5 or GS-5 to serve in this capacity. (7) The Military Services will monitor the use of DD Form 214 and review periodically its issuance to insure compliance with procedures for safeguarding. (b) The DD Form 214-ws will contain the word ``WORKSHEET'' on the body of the form (see Appendix B). This DD Form 214-ws will be treated in the same manner as the DD Form 214. (c) The Military Services will issue appropriate instructions to separation activities stressing the importance of the DD Forms 214 and 215 in obtaining veterans benefits, reemployment rights, and unemployment insurance. (d) Standard separation program designator (SPD) codes for officer and enlisted personnel developed under the provisions of DoD Instruction 5000.12 \3\ are published in DoD 5000.12-M. --------------------------------------------------------------------------- \3\ See footnote 1 to Sec. 45.3(d)(6). --------------------------------------------------------------------------- (1) Requests to add, change, or delete an SPD code shall be forwarded by the DoD Component concerned with appropriate justification to the Assigned Responsible Agency accountable for evaluating, recommending approval of, and maintaining such codes: Department of the Navy, Office of The Chief of Naval Operations, (Attention: OP-161), room 1514, Arlington Annex, Washington, DC 20350-2000. (2) Requests to add, change, or delete an SPD code will be submitted in accordance with section V., DoD Instruction 5000.12 with prior written approval by the ASD (FM&P), or his/her designee. [[Page 222]] (e) All lists of SPD codes, including supplemental lists, published by the DoD Components will be stamped ``For Official Use Only'' and will not be furnished to any agency or individual outside the Department of Defense. (1) Appropriate provisions of the Freedom of Information Act will be used to deny the release of the lists to the public. An individual being separated or discharged is entitled access only to his/her SPD code. It is not intended that these codes stigmatize an individual in any manner. They are intended for internal use by the Department of Defense in collecting data to analyze statistical reporting trends that may, in turn, influence changes in separation policy. (2) Agencies or individuals who come into the possession of these lists are cautioned on their use because a particular list may be outdated and not reveal correctly the full circumstances relating to an individual's separation or discharge. [[Page 223]] Appendix A to Part 45--DD Form 214 [GRAPHIC] [TIFF OMITTED] TC23OC91.003 [[Page 224]] [GRAPHIC] [TIFF OMITTED] TC23OC91.004 [[Page 225]] [GRAPHIC] [TIFF OMITTED] TC23OC91.005 [[Page 226]] [GRAPHIC] [TIFF OMITTED] TC23OC91.006 [54 FR 9985, Mar. 9, 1989] [[Page 227]] Appendix B to Part 45--DD Form 214ws [GRAPHIC] [TIFF OMITTED] TC23OC91.007 [[Page 228]] Appendix C to Part 45--DD Form 215 [GRAPHIC] [TIFF OMITTED] TC21OC91.050 [[Page 229]] Appendix D to Part 45--State Directors of Veterans Affairs Alabama Director, Department of Veterans Affairs, P.O. Box 1509, Montgomery, AL 36192-3701. Alaska Director, Division of Veterans Affairs, Department of Military & Veterans Affairs, 3601 C Street, suite 620, Anchorage, AK 99503. American Samoa Veterans Affairs Officer, Office of Veterans Affairs, American Samoa Government, P.O. Box 2586, Pago Pago, AS 96799. Arizona Director of Veterans Affairs, Arizona Veterans Service Commission, 3225 N. Central Avenue, suite 910, Phoenix, AZ 85012. Arkansas Director, 1200 West 3rd, room 105, Box 1280, Little Rock, AR 72201. California Director, Department of Veterans Affairs, 1227 O Street, room 200A, Sacramento, CA 95814. Colorado Director, Division of Veterans Affairs, Department of Social Services, 1575 Sherman Street, room 122, Denver, CO 80203. Delaware Chairman, Commission of Veterans Affairs, P.O. Box 1401, Dover, DE 19901. District of Columbia Chief, Office of Veterans Affairs, 941 North Capitol Street NE., room 1211 F, Washington, DC 20421. Florida Director, Division of Veterans Affairs, P.O. Box 1437, St. Petersburg, FL 33731. Georgia Commissioner, Department of Veterans Service, Floyd Veterans Memorial Bldg, suite E-970, Atlanta, GA 30334. Guam Office of Veterans Affairs, P.O. Box 3279, Agana, Guam 96910. Hawaii Director, Department of Social Services & Housing, Veterans Affairs Section, 3949 Diamond Head Road, Honolulu, HI 96809-0339. Idaho Administrator, Division of Veterans Service, P.O. Box 6675, Boise, ID 83707. Connecticut Commandant, Veterans Home and Hospital, 287 West Street, Rocky Hill, CT 06067. Indiana Director, Department of Veterans Affairs, 707 State Office Building, 100 N. Senate Avenue, Indianapolis, IN 46204. Iowa Administrator, Veterans Affairs Division, 7700 NW. Beaver Drive, Camp Dodge, Johnston, IA 50131-1902. Kansas Executive Director, Kansas Veterans Commission, Jayhawk Tower, suite 701, 700 SW. Jackson Street, Topeka, KS 66603-3150. Kentucky Director, Kentucky Center for Veterans Affairs, 600 Federal Place room 1365, Louisville, KY 40202. Louisiana Executive Director, Department of Veterans Affairs, P.O. Box 94095, Capitol Station, Baton Rouge, LA 70804-4095. Maine Director, Bureau of Veterans Services, State Office Building Station 117, Augusta, ME 04333. Maryland Executive Director, Maryland Veterans Commission, Federal Bldg.--room 110, 31 Hopkins Plaza, Baltimore, MD 21201. Illinois Director, Department of Veterans Affairs, 208 West Cook Street, Springfield, IL 62705. Michigan Director, Michigan Veterans Trust Fund, P.O. Box 30026, Ottawa Bldg, No. Tower, 3rd Floor, Lansing, MI 48909. Minnesota Commissioner, Department of Veterans Affairs, Veterans Service Building, 2nd Floor, St. Paul, MN 55155. Mississippi President, State Veterans Affairs Board, 120 North State Street, War Memorial Building, room B-100, Jackson, MS 39201. [[Page 230]] Missouri Director, Division of Veterans Affairs, P.O. Drawer 147, Jefferson City, MO 65101. Montana Administrator, Veterans Affairs Division, P.O. Box 5715, Helena, MT 59604. Nebraska Director, Department of Veterans Affairs, P.O. Box 95083, State Office Building, Lincoln, NE 68509. Nevada Commissioner, Commission for Veterans Affairs, 1201 Terminal Way, room 108, Reno, NV 89520. Massachusetts Commissioner, Department of Veterans Services, 100 Cambridge Street-- room 1002, Boston, MA 02202. New Jersey Director, Division of Veterans Programs & Special Services, 143 E. State Street, room 505, Trenton, NJ 08608. New Mexico Director, Veterans Service Commission, P.O. Box 2324, Santa Fe, NM 87503. New York Director, Division of Veterans Affairs, State Office Building 6A-19, Veterans Highway, Hauppauge, NY 11788. North Carolina Asst Secretary for Veterans Affairs, Division of Veterans Affairs, 227 E. Edenton Street, Raleigh, NC 27601. North Dakota Commissioner, Department of Veterans Affairs, 15 North Broadway, suite 613, Fargo, ND 58102. Ohio Director, Division of Soldiers Claims & Veterans Affairs, State House Annex, room 11, Columbus, OH 43215. Oklahoma Director, Department of Veterans Affairs, P.O. Box 53067, Oklahoma City, OK 73152. New Hampshire Director, State Veterans Council, 359 Lincoln Street, Manchester, NH 03103. Oregon Director, Department of Veterans Affairs, Oregon Veterans Building, 700 Summer Street NE., suite 150, Salem, OR 97310-1270. Pennsylvania Director, Department of Military Affairs, Bureau for Veterans Affairs, Fort Indiantown Gap, Bldg 5-0-47, Annville, PA 17003-5002. Puerto Rico Director, Bureau of Veterans Affairs & Human Resources, Department of Labor, 505 Munoz Rivera Avenue, Hato Rey, PR 00918. Rhode Island Chief, Veterans Affairs Office, Metacom Avenue, Bristol, RI 02809. South Carolina Director, Department of Veterans Affairs, Brown State Office Building, 1205 Pendleton Street, Columbia, SC 29201. South Dakota Director, Division of Veterans Affairs, 500 East Capitol Avenue, State Capitol Building, Pierre, SD 57501-5083. Tennessee Commissioner, Department of Veterans Affairs, 215 8th Avenue, North, Nashville, TN 37203. Texas Executive Director, Veterans Affairs Commission of Texas, Box 12277, Capitol Station, Austin, TX 78711. Utah No DVA. Vermont Director, Veterans Affairs Office, State Office Building, Montpelier, VT 05602. Virginia Director, Division of War Veterans Claims, 210 Franklin Road, SW., room 1002, P.O. Box 809, Roanoke, VA 24004. Virgin Islands Director, Division of Veterans Affairs, P.O. Box 890, Christiansted, St. Croix, VI 00820. Washington Director, Department of Veterans Affairs, P.O. Box 9778, Mail Stop PM- 41, Olympia, WA 95804. [[Page 231]] West Virginia Director, Department of Veterans Affairs, 605 Atlas Building, Charleston, WV 25301-9778. Wisconsin Secretary, Department of Veterans Affairs, P.O. Box 7843, 77 North Dickinson Street, Madison, WI 53707.