[Code of Federal Regulations]
[Title 32, Volume 6]
[Revised as of July 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR806.4]

[Page 8-9]
 
                        TITLE 32-NATIONAL DEFENSE
 
                CHAPTER VII--DEPARTMENT OF THE AIR FORCE
 
PART 806--AIR FORCE FREEDOM OF INFORMATION ACT PROGRAM--Table of Contents
 
Sec. 806.4  Definitions.

    (a) Electronic reading room (ERR). Rooms established on Internet web 
sites for public access to FOIA-processed (a)(2)(D) records.
    (b) FOIA request. This includes FOIA requests made by members of 
Congress either on their own behalf or on behalf of one of their 
constituents. Process FOIA requests from members of Congress in 
accordance with this Air Force supplement. Air Force-affiliated 
requesters, to include military and civilian employees, should not use 
government equipment, supplies, stationery, postage, telephones, or 
official mail channels to make FOIA requests.
    (1) Simple requests can be processed quickly with limited impact on 
the responding units. The request clearly identifies the records with no 
(or few) complicating factors involved. There are few or no responsive 
records. Only one installation is involved and there are no outside 
Office of Primary Responsibility (OPRs). There are no classified or 
nongovernment records. No deliberative process/privileged materials are 
involved. The responsive records contain no (or limited) personal 
privacy information and do not come from a Privacy Act system of 
records. No time extensions are anticipated.
    (2) Complex requests take substantial time and cause significant 
impact on responding units. Complications and delays are likely. Records 
sought are massive in volume. Multiple organizations must review/
coordinate on requested records. Records are classified; originated with 
a nongovernment source; are part of the Air Force's decision-making 
process; or are privileged.
    (c) Government Information Locator Service (GILS). GILS is an 
automated on-line card catalog of publicly accessible information. The 
Office of Management and Budget (OMB) Bulletin 95-01, December 7, 1994, 
and OMB Memorandum, February 6, 1998, mandates that all federal agencies 
create a GILS record for information available to the public. The DoD 
GILS resides on DefenseLINK, the official DoD home page, at ``http://
www.defenselink.mil/locator/index.html. ''
    (d) Initial denial authority. Only approved IDAs may deny all or 
parts of records. FOIA managers may: initially deny fee category claims, 
requests for expedited processing, and waiver or reduction of fees; 
review fee estimates; and sign ``no records'' responses. IDAs are the 
deputy chiefs of staff and chiefs of comparable offices or higher at HQ 
USAF and Secretary of the Air Force (SAF), and MAJCOM commanders. Deputy 
Chiefs of Staff and chiefs of comparable offices or higher at HQ USAF 
and SAF may name one additional position as denial authority. MAJCOM 
commanders may appoint two additional positions at the headquarters and 
also the wing commander at base level. MAJCOM IGs and MAJCOM Directors 
of Inquiries (IGQ) may act as IDAs for IG records. MAJCOM FOIA managers 
must notify HQ AFCIC/ITC in writing (by facsimile, e-mail, or regular 
mail) of IDA position titles. Send position titles only--no names. HQ 
AFCIC/ITC sends SAF/IGQ a copy of the correspondence designating IDA 
positions for IG records. When the commander changes the IDA designee 
position, MAJCOM FOIA managers will advise HQ AFCIC/ITC immediately. In 
the absence of the designated IDA, the individual filling/assuming that 
position acts as an IDA, however; all denial documentation must reflect 
the position title of the approved or designated IDA, even if in an 
acting capacity (for example, Acting Director of Communications and 
Information, Headquarters Air Combat Command).
    (e) Office of primary responsibility (OPR). A DoD element that 
either prepared, or is responsible for, records identified as responsive 
to a FOIA request. OPRs coordinate with the office of corollary 
responsibility (OCR) and FOIA managers to assist IDAs in making 
decisions on FOIA requests.
    (f) OCR. A DoD element with an official interest in, and/or 
collateral responsibility for, the contents of records identified as 
responsive to a FOIA request, even though those records were either 
prepared by, or are the primary responsibility of, a different DoD 
element. OCRs coordinate with OPRs and

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FOIA managers to assist IDAs in making decisions on FOIA requests.
    (g) Appellate authority. The SAF has designated the Deputy General 
Counsel, Fiscal, Ethics, and Civilian Personnel (SAF/GCA) as the FOIA 
appellate authority.
    (h) Reading room. Any place where a member of the public may view 
FOIA records.