[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR102-192.130]

[Page 345]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
               CHAPTER 102--FEDERAL MANAGEMENT REGULATION
 
PART 102-192--MAIL MANAGEMENT--Table of Contents
 
            Subpart G--Facility Mail Manager Responsibilities
 
Sec. 102-192.130  What are my general responsibilities as a facility mail 
manager?


    As a Federal facility mail manager you should:
    (a) Implement policies and procedures developed by the agency mail 
manager, including cost control procedures;
    (b) Work to improve, streamline, and reduce the cost of mail 
practices and procedures by continually reviewing work processes 
throughout the facility and seeking opportunities for cost-effective 
change;
    (c) Work closely with all facility personnel, especially the program 
level users who develop large mailings, to minimize postage and 
associated printing expenses through improved mail piece design, mail 
list management, electronic transmission of data in lieu of mail, and 
other appropriate measures; keeping current on new technologies that 
could be applied to reduce your mailing costs;
    (d) Work with local managers to ensure that, to the maximum 
practical extent, the person who makes the decision to mail any 
significant number of pieces of mail is the same person who controls the 
funds for postage;
    (e) Ensure that expedited mail and couriers are used only when 
authorized by the Private Express Statutes (39 U.S.C. 601-606) and when 
necessary and cost-effective;
    (f) Provide centralized control of all mail processing activities at 
the facility, including all regularly scheduled, small package, and 
expedited service providers, couriers, equipment and personnel;
    (g) Review unauthorized use, loss, or theft of postage, including 
any unauthorized use of penalty or commercial mail stamps, meter 
impressions or other postage indicia, and immediately report such 
incidents to the agency Inspector General, internal security office, or 
other appropriate authority;
    (h) Provide training opportunities for all levels of agency 
personnel at the facility on cost-effective mailing practices for 
incoming, outgoing, internal mail and security;
    (i) Ensure that outgoing mail meets all the standards established by 
your service provider(s) for weight, size, hazardous materials content, 
etc.;
    (j) Produce and implement an agency mail management and mail 
security plan; and
    (k) Respond to the requirements of this part.