[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR105-60.103-1]

[Page 404-405]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
              CHAPTER 105--GENERAL SERVICES ADMINISTRATION
 
PART 105-60--PUBLIC AVAILABILITY OF AGENCY RECORDS AND INFORMATIONAL MATERIALS
--Table of Contents
 
                  Subpart 105-60.1--General Provisions
 
Sec. 105-60.103-1  Availability of records.

    The policies of GSA with regard to the availability of records to 
the public are:
    (a) GSA records are available to the greatest extent possible in 
keeping with the spirit and intent of the FOIA. GSA will disclose 
information in any existing GSA record, with noted exceptions, 
regardless of the form or format of the record. GSA will provide the 
record in the form or format requested if the record is reproducible by 
the agency in that form or format without significant expenditure of 
resources. GSA will make reasonable efforts to maintain its records in 
forms or formats that are reproducible for purposes of this section.
    (b) The person making the request does not need to demonstrate an 
interest in the records or justify the request.
    (c) The FOIA does not give the public the right to demand that GSA 
compile a record that does not already exist. For example, FOIA does not 
require GSA to collect and compile information from multiple sources to 
create a new record. GSA may compile records or perform minor 
reprogramming to extract records from a database or system when doing so 
will not significantly interfere with the operation of the automated 
system in question or involve a significant expenditure of resources.
    (d) Similarly, FOIA does not require GSA to reconstruct records that 
have been destroyed in compliance with disposition schedules approved by 
the Archivist of the United States. However, GSA will not destroy 
records after a member of the public has requested access to them and 
will process the request even if destruction would otherwise be 
authorized.
    (e) If the record requested is not complete at the time of the 
request, GSA may, at its discretion, inform the requester that the 
complete record will be provided when it is available, with no 
additional request required, if the record is not exempt from 
disclosure.
    (f) Requests must be addressed to the office identified in Sec. 105-
60.402-1.

[[Page 405]]

    (g) Fees for locating and duplicating records are listed in Sec. 
105-60,305-10.