[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR105-62.103]

[Page 421-422]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
              CHAPTER 105--GENERAL SERVICES ADMINISTRATION
 
PART 105-62--DOCUMENT SECURITY AND DECLASSIFICATION--Table of Contents
 
                 Subpart 105-62.1--Classified Materials
 
Sec. 105-62.103  Access to GSA-originated materials.

    Classified information shall not be disseminated outside the 
executive branch of the Government without the express permission of the 
GSA Security Officer except as otherwise provided in this Sec. 105-
62.103.
    (a) Access by historical researchers. Persons outside the executive 
branch who are engaged in historical research projects, may be 
authorized access to classified information or material, provided that:
    (1) A written determination is made by the Administrator of General 
Services that such access is clearly consistent with the interests of 
national security.
    (2) Access is limited to that information over which GSA has 
classification jurisdiction.
    (3) The material requested is reasonably accessible and can be 
located with a reasonable amount of effort.
    (4) The person agrees to safeguard the information and to authorize 
a review of his or her notes and manuscript for determination that no 
classified information is contained therein by signing a statement 
entitled ``Conditions Governing Access to Official Records for 
Historical Research Purposes.''
    (5) An authorization for access shall be valid for a period of 2 
years from the date of issuance and may be renewed under the provisions 
of this Sec. 105-62.103(a).
    (b) Access by former Presidential appointees. Persons who previously 
occupied policymaking positions to which they were appointed by the 
President may not remove classified information or material upon 
departure from office as all such material must remain under the 
security control of the U.S. Government. Such persons may be authorized 
access to classified information or material which they originated, 
received, reviewed, signed, or which was addressed to them while in 
public office, provided that the GSA element having classification 
jurisdiction for such information or material makes a written 
determination that access is consistent with the interests of national 
security, approval is granted by the GSA Security Officer, and the 
individual seeking access agrees:
    (1) To safeguard the information,
    (2) To authorize a review of his or her notes for determination that 
no classified information is contained therein, and
    (3) To ensure that no classified information will be further 
disseminated or published.
    (c) Access during judicial proceedings. Classified information will 
not normally be released in the course of any civilian judicial 
proceeding. In special circumstances however, and upon the receipt of an 
order or subpoena issued

[[Page 422]]

by a Federal court, the Administrator may authorize the limited release 
of classified information if he or she determines that the interests of 
justice cannot otherwise be served. Appropriate safeguards will be 
established to protect such classified material released for use in 
judicial proceedings.
    (d) Access to material in NARS custody. The Archivist of the United 
States prepares procedures governing access to materials transferred to 
NARS custody. These procedures are issued by the Administrator of 
General Services in 41 CFR part 105-61.
    (e) Access by the General Accounting Office and congressional 
committees. Classified information may be released to the General 
Accounting Office (GAO) and congressional committees when specifically 
authorized by the GSA Security Officer except as otherwise provided by 
law.