[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR105-64.101-4]

[Page 427]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
              CHAPTER 105--GENERAL SERVICES ADMINISTRATION
 
PART 105-64--REGULATIONS IMPLEMENTING THE PRIVACY ACT OF 1974
--Table of Contents
 
                    Subpart 105-64.1--General Policy
 
Sec. 105-64.101-4  Safeguarding systems of records.

    Managers must ensure that administrative, technical, and physical 
safeguards are established to ensure the security and confidentiality of 
records and to protect against possible threats or hazards which could 
be harmful, embarrassing, inconvenient, or unfair to any individual. 
They must protect personnel information contained in manual and 
automated systems of records by using the following safeguards:
    (a) Storing official personnel folders and work folders in a 
lockable filing cabinet when not in use. The system manager may use an 
alternative storage system if it provides the same security as a locked 
cabinet.
    (b) Designating other sensitive records that need safeguards similar 
to those described in paragraph (a) of this section.
    (c) Permitting access to and use of automated or manual personnel 
records only to persons whose official duties require it, or to a 
subject individual or to his or her representative.