[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR105-64.404]

[Page 432]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
              CHAPTER 105--GENERAL SERVICES ADMINISTRATION
 
PART 105-64--REGULATIONS IMPLEMENTING THE PRIVACY ACT OF 1974
--Table of Contents
 
               Subpart 105-64.4--Requests To Amend Records
 
Sec. 105-64.404  Denial of requests to amend.

    (a) If a manager decides that amending a record is improper or that 
it should be amended in a different way, he or she refers the request 
and recommendation to the Head of the Service or Staff Office or 
Regional Administrator through channels.
    (b) If the Head of the Service or Staff Office or Regional 
Administrator decides to amend the record as requested, he or she should 
promptly return the request to the manager with instructions to make the 
amendment under Sec. 105-64.403.
    (c) If the Head of the Service or Staff Officer or Regional 
Administrator decides not to amend the record as requested, he or she 
should promptly advise the requester in writing of the decision. The 
letter shall (1) state the reason for denying the request; (2) include 
proposed alternate amendments, if appropriate; (3) state the requester's 
right to appeal the denial; and (4) tell how to proceed with an appeal.
    (d) The Privacy Act Officer must be sent a copy of the original 
denial of a request to amend a record.