[Code of Federal Regulations]
[Title 41, Volume 4]
[Revised as of July 1, 2002]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR302-11.404]

[Page 191]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
                   CHAPTER 302--RELOCATION ALLOWANCES
 
PART 302-11--ALLOWANCES FOR EXPENSES INCURRED IN CONNECTION WITH RESIDENCE TRANSACTIONS--Table of Contents
 
                   Subpart E--Agency Responsibilities
 
Sec. 302-11.404  What controls must we establish for paying allowances for expenses incurred in connection with residence transactions?

    When paying allowances for expenses incurred in connection with 
residence transactions, you must:
    (a) Determine who will authorize and approve residence transactions 
expenses on the employee's travel authorization;
    (b) Determine who will review applications for reimbursement of 
residence transaction expenses;
    (c) Determine who will authorize extensions beyond the 2-year 
limitation for completing sales and purchase or lease termination 
transactions, under Secs. 302-11.420 and 302-11.421;
    (d) Prescribe a claim application form which meets your internal 
administrative requirements;
    (e) Require employees to submit a travel claim with appropriate 
documentation to support his/her payment of the expenses claimed, which 
must include as a minimum;
    (1) The sales agreement,
    (2) The purchase agreement,
    (3) Property settlement documents,
    (4) Loan closing statements, and
    (5) Invoices or receipts for other bills paid; and
    (f) Require employees to submit travel claims to his/her old 
official station for review and approval of the claim unless agency 
review and approval functions are performed elsewhere except as provided 
in Sec. 302-11.405.