[Code of Federal Regulations]
[Title 44, Volume 1]
[Revised as of October 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 44CFR6.2]

[Page 47]
 
              TITLE 44--EMERGENCY MANAGEMENT AND ASSISTANCE
 
 CHAPTER I--FEDERAL EMERGENCY MANAGEMENT AGENCY, DEPARTMENT OF HOMELAND 
                                SECURITY
 
PART 6--IMPLEMENTATION OF THE PRIVACY ACT OF 1974--Table of Contents
 
                           Subpart A--General
 
Sec. 6.2  Definitions.

    For the purpose of this part:
    (a) Agency includes any executive department, military department, 
Government corporation, Government controlled corporation, or other 
establishment in the executive branch of the Government (including the 
Executive Office of the President), or any independent regulatory agency 
(see 5 U.S.C. 552(e)).
    (b) Individual means a citizen of the United States or an alien 
lawfully admitted for permanent residence.
    (c) Maintain includes maintain, collect, use, and disseminate.
    (d) Record means any item, collection, or grouping of information 
about an individual that is maintained by an agency, including, but not 
limited to those concerning education, financial transactions, medical 
history, and criminal or employment history, and that contains the name 
or other identifying particular assigned to the individual, such as a 
fingerprint, voiceprint, or photograph.
    (e) System of records means a group of any records under the control 
of an agency from which information is retrieved by the name of the 
individual or by some identifying number, symbol, or other 
identification assigned to that individual.
    (f) Statistical record means a record in a system of records 
maintained for statistical research or reporting purposes only and not 
used in whole or in part in making any determination about an 
identifiable individual, except as provided by 13 U.S.C. 8.
    (g) Routine use means, with respect to the disclosure of a record, 
the use of that record for a purpose which is compatible with the 
purpose for which it was collected.
    (h) System manager means the employee of FEMA who is responsible for 
the maintenance of a system of records and for the collection, use, and 
dissemination of information therein.
    (i) Subject individual means the individual named or discussed in a 
record of the individual to whom a record otherwise pertains.
    (j) Disclosure means a transfer of a record, a copy of a record, or 
any or all of the information contained in a record to a recipient other 
than the subject individual, or the review of a record by someone other 
than the subject individual.
    (k) Access means a transfer of a record, a copy of a record, or the 
information in a record to the subject individual, or the review of a 
record by the subject individual.
    (l) Solicitation means a request by an officer or employee of FEMA 
that an individual provide information about himself or herself.
    (m) Director means the Director, FEMA.
    (n) Deputy Director means the Deputy Director, FEMA, or, in the case 
of the absence of the Deputy Director, or a vacancy in that office, a 
person designated by the Director to perform the functions under this 
regulation of the Deputy Director.
    (o) Privacy Appeals Officer means the FOIA/Privacy Act Specialist or 
his/her designee.

[44 FR 50293, Aug. 27, 1979, as amended at 45 FR 17152, Mar. 18, 1980; 
51 FR 34604, Sept. 30, 1986]