[Code of Federal Regulations]
[Title 48, Volume 1]
[Revised as of October 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 48CFR13.303-3]

[Page 208-209]
 
            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM
 
                CHAPTER 1--FEDERAL ACQUISITION REGULATION
 
PART 13_SIMPLIFIED ACQUISITION PROCEDURES--Table of Contents
 
               Subpart 13.3_Simplified Acquisition Methods
 
Sec.  13.303-3  Preparation of BPAs.

    Prepare BPAs on the forms specified in 13.307. Do not cite 
accounting and appropriation data (see 13.303-5(e)(4)).
    (a) The following terms and conditions are mandatory:
    (1) Description of agreement. A statement that the supplier shall 
furnish supplies or services, described in general terms, if and when 
requested by the contracting officer (or the authorized representative 
of the contracting officer) during a specified period and within a 
stipulated aggregate amount, if any.
    (2) Extent of obligation. A statement that the Government is 
obligated only to the extent of authorized purchases actually made under 
the BPA.
    (3) Purchase limitation. A statement that specifies the dollar 
limitation for each individual purchase under the BPA (see 13.303-5(b)).
    (4) Individuals authorized to purchase under the BPA. A statement 
that a list of individuals authorized to purchase under the BPA, 
identified either by title of position or by name of individual, 
organizational component, and the dollar limitation per purchase for 
each position title or individual shall be furnished to the supplier by 
the contracting officer.
    (5) Delivery tickets. A requirement that all shipments under the 
agreement, except those for newspapers, magazines, or other periodicals, 
shall be accompanied by delivery tickets or sales slips that shall 
contain the following minimum information:
    (i) Name of supplier.
    (ii) BPA number.
    (iii) Date of purchase.
    (iv) Purchase number.
    (v) Itemized list of supplies or services furnished.
    (vi) Quantity, unit price, and extension of each item, less 
applicable discounts (unit prices and extensions need not be shown when 
incompatible with the use of automated systems, provided that the 
invoice is itemized to show this information).
    (vii) Date of delivery or shipment.
    (6) Invoices. One of the following statements shall be included 
(except that the statement in paragraph (a)(6)(iii) of this subsection 
should not be used if the accumulation of the individual invoices by the 
Government materially increases the administrative costs of this 
purchase method):

[[Page 209]]

    (i) A summary invoice shall be submitted at least monthly or upon 
expiration of this BPA, whichever occurs first, for all deliveries made 
during a billing period, identifying the delivery tickets covered 
therein, stating their total dollar value, and supported by receipt 
copies of the delivery tickets.
    (ii) An itemized invoice shall be submitted at least monthly or upon 
expiration of this BPA, whichever occurs first, for all deliveries made 
during a billing period and for which payment has not been received. 
These invoices need not be supported by copies of delivery tickets.
    (iii) When billing procedures provide for an individual invoice for 
each delivery, these invoices shall be accumulated, provided that--
    (A) A consolidated payment will be made for each specified period; 
and
    (B) The period of any discounts will commence on the final date of 
the billing period or on the date of receipt of invoices for all 
deliveries accepted during the billing period, whichever is later.
    (iv) An invoice for subscriptions or other charges for newspapers, 
magazines, or other periodicals shall show the starting and ending dates 
and shall state either that ordered subscriptions have been placed in 
effect or will be placed in effect upon receipt of payment.
    (b) If the fast payment procedure is used, include the requirements 
stated in 13.403.