[Code of Federal Regulations]
[Title 48, Volume 1]
[Revised as of October 1, 2003]
From the U.S. Government Printing Office via GPO Access
[CITE: 48CFR42.402]

[Page 766]
 
            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM
 
                CHAPTER 1--FEDERAL ACQUISITION REGULATION
 
PART 42_CONTRACT ADMINISTRATION AND AUDIT SERVICES--Table of Contents
 
                 Subpart 42.4_Correspondence and Visits
 
Sec.  42.402  Visits to contractors' facilities.

    (a) Government personnel planning to visit a contractor's facility 
in connection with one or more Government contracts shall provide prior 
notification to the cognizant CAO, with the following information, 
sufficiently in advance to permit the CAO to make necessary 
arrangements. Such notification is for the purpose of eliminating 
duplicative reviews, requests, investigations, and audits relating to 
the contract administration functions in subpart 42.3 delegated to CAO's 
and shall, as a minimum, include the following (see also paragraph (b) 
of this section):
    (1) Visitors' names, official positions, and security clearances.
    (2) Date and duration of visit.
    (3) Name and address of contractor and personnel to be contacted.
    (4) Contract number, program involved, and purpose of visit.
    (5) If desired, visitors to a contractor's plant may request that a 
representative of the CAO accompany them. In any event, the CAO has 
final authority to decide whether a representative shall accompany a 
visitor.
    (b) If the visit will result in reviewing, auditing, or obtaining 
any information from the contractor relating to contract administration 
functions, the prospective visitor shall identify the information in 
sufficient detail so as to permit the CAO, after consultation with the 
contractor and the cognizant audit office, to determine whether such 
information, adequate to fulfill the requirement, has recently been 
reviewed by or is available within the Government. If so, the CAO will 
discourage the visit and refer the prospective visitor to the Government 
office where such information is located. Where the office is the CAO, 
such information will be immediately forwarded or otherwise made 
available to the requestor.
    (c) Visitors shall fully inform the CAO of any agreements reached 
with the contractor or other results of the visit that may affect the 
CAO.

[48 FR 42370, Sept. 19, 1983, as amended at 53 FR 662, Jan. 11, 1988; 53 
FR 17859, May 18, 1988]