[Code of Federal Regulations]
[Title 18, Volume 1]
[Revised as of April 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 18CFR12.12]

[Page 194-195]
 
           TITLE 18--CONSERVATION OF POWER AND WATER RESOURCES
 
  CHAPTER I--FEDERAL ENERGY REGULATORY COMMISSION, DEPARTMENT OF ENERGY
 
PART 12_SAFETY OF WATER POWER PROJECTS AND PROJECT WORKS--Table of Contents
 
                      Subpart B_Reports and Records
 
Sec. 12.12  Maintenance of records.

    (a) Kinds of records--(1) General rule. Except as provided in 
paragraph (a)(2) of this section, the applicant or licensee must 
maintain as permanent project records in addition to those required in 
part 125 of this chapter, the following information:
    (i) Engineering and geological data relating to design, 
construction, maintenance, repair, or modification of the project, 
including design memoranda and drawings, laboratory and other testing 
reports, geologic data (such as maps, sections, or logs of exploratory 
borings or trenches, foundation treatment, and excavation), plans and 
specifications, inspection and quality control reports, as built 
construction drawings, designers' operating criteria, photographs, and 
any other data necessary to demonstrate that construction, maintenance, 
repair, or modification of the project has been performed in accordance 
with plans and specifications;
    (ii) Instrumentation observations and data collected during 
construction, operation, or maintenance of the project, including 
continuously maintained tabular records and graphs illustrating

[[Page 195]]

the data collected pursuant to Sec. 12.41; and
    (iii) The operational and maintenance history of the project, 
including:
    (A) The dates, times, nature, and causes of any complete or partial 
unscheduled shut-down, suspension of project operations, or reservoir 
filling restrictions related to the safety of the project or project 
works; and
    (B) Any reports of project modifications, conditions affecting the 
safety of the project or project works, or deaths or serious injuries at 
the project.
    (2) Exception. The applicant or licensee is not required to maintain 
as permanent project records any information specified in paragraph 
(a)(1) of this section that was or reasonably would have been prepared 
before the applicant or licensee acquired control of the project and 
that the applicant or the licensee never acquired or reasonably could 
have acquired.
    (b) Location of records--(1) Original records. The applicant or 
licensee must maintain the originals of all permanent project records at 
a central location, such as the project site or the main business office 
of the applicant or licensee, secure from damage from any conceivable 
failure of the project works and convenient for inspection. The 
applicant or licensee must keep the Regional Engineer advised of the 
location of the permanent project records.
    (2) Record copies. If the originals of the permanent project records 
are maintained at a central location other than the project site, the 
applicant or licensee must maintain at the project site copies of at 
least the project Exhibit G or L (design drawings), instrumentation 
data, and operational history that are necessary to the safe and 
efficient operation of the project.
    (3) In accordance with the provisions of part 125 of this chapter, 
the applicant or licensee may maintain original records, or record 
copies at the project site, in microform, if appropriate equipment is 
readily available to view the records.
    (c) Transfer of records. If the project is taken over by the United 
States at the end of a license term or the Commission issues a new 
license to a different licensee, the prior licensee must transfer the 
originals of all permanent project records to the custody of the 
administering Federal agency or department or to the new licensee.