[Code of Federal Regulations]
[Title 18, Volume 1]
[Revised as of April 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 18CFR3a.71]

[Page 52-53]
 
           TITLE 18--CONSERVATION OF POWER AND WATER RESOURCES
 
  CHAPTER I--FEDERAL ENERGY REGULATORY COMMISSION, DEPARTMENT OF ENERGY
 
PART 3a_NATIONAL SECURITY INFORMATION--Table of Contents
 
Sec. 3a.71  Accountability for classified material.

    (a) The Office of Administrative Operations is the central control 
registry for the receipt and dispatch of classified material in the 
Washington office and maintains the accountability register of all 
classified material. In addition, each Regional Engineer will maintain 
an accountability register for classified material of which he has 
custody.
    (b) With the exception of the Chairman, Vice Chairman, and Executive 
Director, no individual, bureau, or office is authorized to receive, 
open, or dispatch classified material other than the authorized 
personnel in OAO or the Regional Engineers. Classified material received 
by other than the OAO or Regional Engineers will be delivered promptly 
and unopened to the Security Officer or Regional Engineer in order that 
it may be brought under accountable control.
    (c) Each classified document received by or originating in the FPC 
will be assigned an individual control number by the central control 
registry, OAO. Control numbers will be assigned serially within a 
calendar year. The first digit of the four-digit control number will 
indicate the calendar year in which the document was originated or 
received in the FPC. Control numbers assigned to top secret material 
will be separate from the sequence for other classified

[[Page 53]]

material and will be prefixed by the letters ``TS''. Examples:

9006--Sixth classified document controlled by the central control 
registry in calendar year 1969.
TS 1006--Sixth Top Secret document controlled by the central control 
registry in calendar year 1971.

    (d) The accounting system for control of classified documents will 
be effected through the use of FPC Form 55, Classified Document Control 
Record and Receipt. This form will be used to:
    (1) Register an accurate, unclassified description of the document; 
its assigned control number; and the date it is placed under 
accountability.
    (2) Serve as the accountability register for classified material.
    (3) Record all changes in status or custody of the document during 
its classification life or the period it is retained under 
accountability in the FPC.
    (4) Serve as the principal basis for all classified document 
inventory and tracer actions.
    (5) Serve as a receipt for the central control registry when the 
document is transferred.
    (e) For Top Secret documents only, an access register, FPC Form 
1286, Top Secret Access Record, for recording the names of all 
individuals having access to the document, will be prepared in addition 
to FPC Form 55. In addition, a physical inventory of all Top Secret 
documents will be conducted during June of each year by the Top Secret 
Control Officer and witnessed by a staff member holding a Top Secret 
clearance.
    (f) When classified documents are regraded, declassified, or 
destroyed, the change in status will be recorded in the file copy of FPC 
Form 55 in the central control registry.
    (g) Classified documents will not be reproduced by any means except 
on the specific written authority of the FPC Security Officer.
    (h) In the Washington Office, classified material will be destroyed 
by OAO and will be accomplished by burning in the presence of a 
destroying official and a witnessing official. Destroying and witnessing 
officials will be alternate Security Officers from OAO. A record of 
destruction of each classified document will be maintained on FPC Form 
1285. Classified Document Destruction Certificate. In addition, the date 
of destruction and the destruction certificate number will be recorded 
on the file copy of FPC Form 55 in the central control registry. The 
original signed copy of the destruction certificate will be retained in 
the central control registry. The duplicate copy will be retained by the 
destroying official. Regional Engineers will follow these instructions 
for destruction of classified material in their possession, except that 
the destroying official shall be the Regional Engineer and the 
witnessing official shall be any other individual having appropriate 
security clearance.
    (i) It is the responsibility of any staff member who has knowledge 
of the loss or possible compromise of classified information immediately 
to report the circumstances to the Director, OAO. The Director, OAO, 
will notify the originating Department and any other interested 
Department of the loss or possible compromise in order that a damage 
assessment can be conducted. An immediate inquiry will be initiated by 
the Director, OAO, for the purpose of taking corrective action and for 
recommendations to the chairman, through the Review Committee, for 
appropriate administrative, disciplinary, or legal action.

                   Transmittal of Classified Material