[Code of Federal Regulations]
[Title 20, Volume 2]
[Revised as of April 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 20CFR435.51]

[Page 1125-1126]
 
                      TITLE 20--EMPLOYEES' BENEFITS
 
               CHAPTER III--SOCIAL SECURITY ADMINISTRATION
 
  PART 435_UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND AGREEMENTS 
 
                    Subpart C_Post-Award Requirements
 
Sec. 435.51  Monitoring and reporting program performance.

    (a) Recipients are responsible for managing and monitoring each 
project, program, subaward, function or activity supported by the award. 
Recipients must monitor subawards to ensure subrecipients have met the 
audit requirements as delineated in Sec. 435.26.
    (b) SSA will prescribe the frequency with which the performance 
reports must be submitted. Except as provided in paragraph (f) of this 
section, performance reports will not be required more frequently than 
quarterly or, less frequently than annually. Annual reports are due 90 
calendar days after the grant year; quarterly or semi-annual reports are 
due 30 days after the reporting period. SSA may require annual reports 
before the anniversary dates of multiple year awards in lieu of these 
requirements. The final performance reports are due 90 calendar days 
after the expiration or termination of the award.
    (c) If inappropriate, a final technical or performance report will 
not be required after completion of the project.
    (d) When required, performance reports must generally contain, for 
each award, brief information on each of the following:
    (1) A comparison of actual accomplishments with the goals and 
objectives established for the period, the findings of the investigator, 
or both. Whenever appropriate and the output of programs or projects can 
be readily quantified, such quantitative data should be related to cost 
data for computation of unit costs.
    (2) Reasons why established goals were not met, if appropriate.

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    (3) Other pertinent information including, when appropriate, 
analysis and explanation of cost overruns or high unit costs.
    (e) Recipients will not be required to submit more than the original 
and two copies of performance reports.
    (f) Recipients must immediately notify SSA of developments that have 
a significant impact on the award-supported activities. Also, 
notification must be given in the case of problems, delays, or adverse 
conditions, which materially impair the ability to meet the objectives 
of the award. This notification must include a statement of the action 
taken or contemplated, and any assistance needed to resolve the 
situation.
    (g) SSA may make site visits, as needed.
    (h) SSA will comply with clearance requirements of 5 CFR part 1320 
when requesting performance data from recipients.