[Code of Federal Regulations]
[Title 20, Volume 2]
[Revised as of April 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 20CFR435.52]

[Page 1126-1127]
 
                      TITLE 20--EMPLOYEES' BENEFITS
 
               CHAPTER III--SOCIAL SECURITY ADMINISTRATION
 
  PART 435_UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND AGREEMENTS 
 
                    Subpart C_Post-Award Requirements
 
Sec. 435.52  Financial reporting.

    (a) Authorized forms. The following forms or such other forms as may 
be approved by OMB are authorized for obtaining financial information 
from recipients:
    (1) SF-269 or SF-269A, Financial Status Report. (i) SSA requires 
recipients to use the SF-269 or SF-269A to report the status of funds 
for all nonconstruction projects or programs. However, SSA has the 
option of not requiring the SF-269 or SF-269A when the SF-270, Request 
for Advance or Reimbursement, or SF-272, Report of Federal Cash 
Transactions, is determined to provide adequate information to meet its 
needs, except that a final SF-269 or SF-269A will be required at the 
completion of the project when the SF-270 is used only for advances.
    (ii) SSA may prescribe whether the report will be on a cash or 
accrual basis. If SSA requires accrual information and the recipient's 
accounting records are not normally kept on the accrual basis, the 
recipient will not be required to convert its accounting system, but 
must develop such accrual information through best estimates based on an 
analysis of the documentation on hand.
    (iii) SSA will determine the frequency of the Financial Status 
Report for each project or program, considering the size and complexity 
of the particular project or program. However, the report will not be 
required more frequently than quarterly or less frequently than 
annually. A final report is required at the completion of the agreement.
    (iv) SSA will require recipients to submit the SF-269 or SF-269A (an 
original and no more than two copies) no later than 30 days after the 
end of each specified reporting period for quarterly and semi-annual 
reports, and 90 calendar days for annual and final reports. Extensions 
of reporting due dates may be approved by SSA upon request of the 
recipient.
    (2) SF-272, Report of Federal Cash Transactions. (i) When funds are 
advanced to recipients, SSA will require each recipient to submit the 
SF-272 and, when necessary, its continuation sheet, SF-272a. SSA will 
use this report to monitor cash advanced to recipients and to obtain 
disbursement information for each agreement with the recipients.
    (ii) SSA may require forecasts of Federal cash requirements in the 
``Remarks'' section of the report.
    (iii) When practical and deemed necessary, SSA may require 
recipients to report in the ``Remarks'' section the amount of cash 
advances received in excess of three days. Recipients must provide short 
narrative explanations of actions taken to reduce the excess balances.
    (iv) Recipients are required to submit not more than the original 
and two copies of the SF-272 15 calendar days following the end of each 
quarter. SSA may require a monthly report from those recipients 
receiving advances totaling $1 million or more per year.
    (v) SSA may waive the requirement for submission of the SF-272 for 
any one of the following reasons:
    (A) When monthly advances do not exceed $25,000 per recipient, 
provided that such advances are monitored through other forms contained 
in this section;
    (B) If, in SSA's opinion, the recipient's accounting controls are 
adequate

[[Page 1127]]

to minimize excessive Federal advances; or,
    (C) When the electronic payment mechanisms provide adequate data.
    (b) When SSA needs additional information or more frequent reports, 
the following will be observed:
    (1) When additional information is needed to comply with legislative 
requirements, SSA will issue instructions to require recipients to 
submit such information under the ``Remarks'' section of the reports.
    (2) When SSA determines that a recipient's accounting system does 
not meet the standards in Sec. 435.21, additional pertinent information 
to further monitor awards may be obtained upon written notice to the 
recipient until such time as the system is brought up to standard. SSA, 
in obtaining this information, will comply with report clearance 
requirements of 5 CFR part 1320.
    (3) SSA may shade out any line item on any report if not necessary.
    (4) SSA may accept the identical information from the recipients in 
machine-readable format or computer printouts or electronic outputs in 
lieu of prescribed formats.
    (5) SSA may provide computer or electronic outputs to recipients 
when such expedites or contributes to the accuracy of reporting.