[Code of Federal Regulations]
[Title 14, Volume 1]
[Revised as of January 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 14CFR17.25]

[Page 105-106]
 
                     TITLE 14--AERONAUTICS AND SPACE
 
CHAPTER I--FEDERAL AVIATION ADMINISTRATION, DEPARTMENT OF TRANSPORTATION
 
PART 17--PROCEDURES FOR PROTESTS AND CONTRACTS DISPUTES--Table of Contents
 
                      Subpart C--Contract Disputes
 
Sec. 17.25  Filing a contract dispute.

    (a) Contract disputes are to be in writing and shall contain:
    (1) The contractor's name, address, telephone and fax numbers and 
the name, address, telephone and fax numbers of the contractor's legal 
representative(s) (if any) for the contract dispute;
    (2) The contract number and the name of the Contracting Officer;
    (3) A detailed chronological statement of the facts and of the legal 
grounds for the contractor's positions regarding each element or count 
of the contract dispute (i.e., broken down by individual claim item), 
citing to relevant contract provisions and documents and attaching 
copies of those provisions and documents;
    (4) All information establishing that the contract dispute was 
timely filed;
    (5) A request for a specific remedy, and if a monetary remedy is 
requested, a sum certain must be specified and pertinent cost 
information and documentation (e.g., invoices and cancelled checks) 
attached, broken down by individual claim item and summarized; and
    (6) The signature of a duly authorized representative of the 
initiating party.
    (b) Contract disputes shall be filed by mail, in person, by 
overnight delivery or by facsimile at the following address:
    (1) Office of Dispute Resolution for Acquisition, AGC-70, Federal 
Aviation Administration, 400 7th Street, SW., Room 8332, Washington, DC 
20590, Telephone: (202) 366-6400, Facsimile: (202) 366-7400; or
    (2) Other address as shall be published from time to time in the 
Federal Register.
    (c) A contract dispute against the FAA shall be filed with the 
Office of Dispute Resolution for Acquisition within two (2) years of the 
accrual of

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the contract claim involved. A contract dispute by the FAA against a 
contractor (excluding contract disputes alleging warranty issues, fraud 
or latent defects) likewise shall be filed within two (2) years after 
the accrual of the contract claim. If an underlying contract entered 
into prior to the effective date of this part provides for time 
limitations for filing of contract disputes with The Office of Dispute 
Resolution for Acquisition which differ from the aforesaid two (2) year 
period, the limitation periods in the contract shall control over the 
limitation period of this section. In no event will either party be 
permitted to file with the Office of Dispute Resolution for Acquisition 
a contract dispute seeking an equitable adjustment or other damages 
after the contractor has accepted final contract payment, with the 
exception of FAA claims related to warranty issues, gross mistakes 
amounting to fraud or latent defects. FAA claims against the contractor 
based on warranty issues must be filed within the time specified under 
applicable contract warranty provisions. Any FAA claims against the 
contractor based on gross mistakes amounting to fraud or latent defects 
shall be filed with the Office of Dispute Resolution for Acquisition 
within two (2) years of the date on which the FAA knew or should have 
known of the presence of the fraud or latent defect.
    (d) A party shall serve a copy of the contract dispute upon the 
other party, by means reasonably calculated to be received on the same 
day as the filing is to be received by the Office of Dispute Resolution 
for Acquisition.