[Code of Federal Regulations]
[Title 15, Volume 3]
[Revised as of January 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 15CFR2005.1]

[Page 438]
 
                  TITLE 15--COMMERCE AND FOREIGN TRADE
 
      CHAPTER XX--OFFICE OF THE UNITED STATES TRADE REPRESENTATIVE
 
PART 2005_SAFEGUARDING INDIVIDUAL PRIVACY--Table of Contents
 
Sec. 2005.1  Rules for determining if an individual is the subject of a record.

    (a) Individuals desiring to know if a specific system of records 
maintained by STR contains a record pertaining to them should address 
their inquiries to the Administrative Officer, Office of the Special 
Representative for Trade Negotiations, Washington, DC 20506. The written 
inquiry should contain a specific reference to the system of records 
maintained by the STR listed in the STR Notice of Systems of Records or 
it should describe the type of record in sufficient detail to reasonably 
identify the system of records. Notice of STR systems of records subject 
to the Privacy Act will be published in the Federal Register and copies 
of the notices will be available upon request to the Administrative 
Officer when so published. A compilation of such notices will also be 
made and published by the Office of Federal Register, in accordance with 
section 5 U.S.C. 552a(f).
    (b) At a minimum, the request should also contain sufficient 
identifying information to allow STR to determine if there is a record 
pertaining to the individual making the request in a particular system 
of records. In instances when the identification is insufficient to 
insure disclosure to the individual to whom the information pertains in 
view of the sensitivity of the information, STR reserves the right to 
solicit from the person requesting access to a record additional 
identifying information.
    (c) Ordinarily the person requesting will be informed whether the 
named system of records contains a record pertaining to such person 
within 10 days of such a request (excluding Saturdays, Sundays, and 
legal Federal holidays). Such a response will also contain or reference 
the procedures which must be followed by the individual making the 
request in order to gain access to the record.
    (d) Whenever a response cannot be made within the 10 days, the 
Administrative Officer will inform the person making the request the 
reasons for the delay and the date of which a response may be 
anticipated.