[Code of Federal Regulations]
[Title 16, Volume 2]
[Revised as of January 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 16CFR1012.3]

[Page 24-25]
 
                     TITLE 16--COMMERCIAL PRACTICES
 
             CHAPTER II--CONSUMER PRODUCT SAFETY COMMISSION
 
PART 1012--MEETINGS POLICY--MEETINGS BETWEEN AGENCY PERSONNEL AND OUTSIDE 
PARTIES--Table of Contents
 
Sec.  1012.3  Advance public notice of agency meetings.

    (a) Commissioners and Agency employees are responsible for reporting 
meeting arrangements for Agency meetings to the Office of the Secretary 
so that they may be published in the Public Calendar or entered on the 
Master Calendar at least seven days before a meeting, except as provided 
in paragraph (d) of this section. These reports shall include the 
following information:
    (1) Probable participants and their affiliations;
    (2) Date, time and place of the meeting;
    (3) Subject of the meeting (as fully and precisely described as 
possible);
    (4) Who requested the meeting;
    (5) Whether the meeting involves matters of substantial interest;
    (6) Notice that the meeting is open or reason why the meeting or any 
portion of the meeting is closed (e.g., discussion of trade secrets); 
and
    (7) Names and telephone number of the CPSC host or CPSC contact 
person.
    (b) Once a report has been made to the Office of the Secretary, 
Agency employees subsequently desiring to attend the meeting need not 
notify the Office of the Secretary.
    (c) When there is no opportunity to give seven days advance notice 
of a meeting, Agency employees (other than the Commissioners or their 
personal staff) who desire to hold or attend such a meeting must obtain 
the approval of the General Counsel or his or her designee. Requests for 
waiver of the seven-day advance notice requirement by members of the 
staff who report to the Executive Director may only be submitted to the 
General Counsel or his or her designee in writing by the Executive 
Director or his or her designee. Personal staff of Commissioners must 
obtain the approval of their respective Commissioners. If the short 
notice is approved, the Agency employee must notify the Office of the 
Secretary in advance of the meeting to record the meeting on the Master 
Calendar. The Office of the Secretary shall publish notice of the 
meeting as an addendum to the next Public Calendar.
    (d) Exceptions. The notice requirement shall not apply to:

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    (1) Meetings with outside parties not involving substantial interest 
matters (although such meetings should be limited where the public 
interest would be served);
    (2) Meetings with outside parties held during the normal course of 
surveillance, inspection, or investigation under any of the Acts 
administered by the Commission, including informal citation hearings 
under the Federal Hazardous Substance Act or the Poison Prevention 
Packaging Act;
    (3) Meetings with outside parties concerning the settlement or 
negotiation of an individual case, including proposed remedial action, 
or meetings concerning any administrative or judicial action in which 
the outside party is a participant, party, or amicus curiae;
    (4) Routine speeches given by CPSC personnel before outside parties. 
However, for information purposes, personnel are encouraged to submit 
advance notice of these speeches to the Office of the Secretary for 
inclusion in the Public Calendar;
    (5) Meetings with other Federal personnel that are also attended by 
outside parties except where a specific matter to be discussed is also 
pending before the Commission or its staff;
    (6) Meetings with state, local or foreign government personnel 
concerning intergovernmental cooperative efforts and not the advocacy of 
a particular course of action on behalf of a constituency of the 
governmental entity;
    (7) Meetings or discussions with or at the request of either members 
of Congress and their staffs relating to legislation, appropriation or 
oversight matters, or Management and Budget personnel relating to 
legislation or appropriation matters;
    (8) Pre-proposal conferences involving confidential contracts made 
pursuant to 41 U.S.C. 252(c)(12) in connection with potential litigation 
matters.