[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR102-192.35]

[Page 348-349]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
               CHAPTER 102--FEDERAL MANAGEMENT REGULATION
 
PART 102-192_MAIL MANAGEMENT--Table of Contents
 
                      Subpart A_General Provisions
 
Sec. 102-192.35  What definitions apply to this part?

    The following definitions apply to this part:
    Agency mail manager means the person who manages the overall mail 
communications program of a Federal agency. The agency mail manager also 
represents the agency in its relations with mail service providers, 
other agency mail managers, and the GSA Office of Governmentwide Policy.
    Class of mail means the 5 categories of domestic mail as defined by 
the United States Postal Service (USPS) in the Domestic Mail Manual, 
(C100 through C600.1.z). These are:
    (1) Express Mail and Priority Mail.
    (2) First Class.
    (3) Standard Mail (e.g., bulk marketing mail).
    (4) Package Services.
    (5) Periodicals.
    Commingling means the merging of outgoing mail from one facility or 
agency with outgoing mail from at least one other source.
    Expedited mail is a generic term that means mail designated for 
delivery more quickly than the USPS's normal delivery times (which vary 
by class of mail). Examples of expedited mail include USPS Express Mail 
and overnight and two-day delivery by other service providers.
    Facility mail manager means the person responsible for mail in a 
specific Federal facility. There may be many facility mail managers 
within a Federal agency. See subpart G of this part for additional 
information about facility mail managers.
    Federal agency (or agency) means:
    (1) Any executive department as defined in 5 U.S.C. 101;
    (2) Any wholly owned Government corporation as defined in 31 U.S.C. 
9101;
    (3) Any independent establishment in the executive branch as defined 
in 5 U.S.C. 104; and
    (4) Any establishment in the legislative branch, except the Senate, 
the House of Representatives, the Architect of the Capitol, and all 
activities under the direction of the Architect of the Capitol (44 
U.S.C. 2901(14)).

[[Page 349]]

    Federal facility (or facility) means any office building, 
installation, base, etc., where Federal agency employees work; this 
includes any facility where the Federal government pays postage expenses 
even though few Federal employees are involved in processing the mail.
    Incoming mail means any mail that comes into the agency delivered by 
any service provider, such as the USPS, UPS, FedEx, or DHL.
    Internal mail means mail generated within a Federal facility that is 
delivered within that facility or to a nearby facility of the same 
agency, so long as it is delivered by agency personnel or a dedicated 
agency contractor (i.e., not a service provider).
    Large agency means a Federal agency whose total annual mail payments 
to all service providers exceeds $1 million. See appendix A to this part 
for a current list of the large agencies.
    Mail means the types of mail described in Sec. 102-192.30.
    Mail costs means allocations and expenses for postage and all other 
mail costs (e.g., payments to service providers, mail center personnel 
costs, mail center overhead, etc.).
    Mail piece design means laying out and printing items to be mailed 
such that they can be processed efficiently and effectively by automated 
mail-processing equipment.
    Mail system means all of the components of your mail operation 
including your methods for capturing data on your mail users, their 
volumes, and costs. The mail system includes the financial and 
accounting systems. It can be automated, manual or both.
    Official Mail Accounting System (OMAS) is the Postal Service's 
government-unique system used to track postage used by most Federal 
agencies. OMAS is used in conjunction with each agency's online payment 
and accounting system (OPAC) account at the Treasury.
    Outgoing mail means mail generated within a Federal facility that is 
going outside that facility and is delivered by a service provider.
    Postage means money due or paid to any service provider.
    Presort means a mail preparation used to receive a discounted 
mailing rate by sorting mail according to USPS standards.
    Program Level means a subsidiary part of a Federal agency that 
generates a significant quantity of outgoing mail. It could apply to an 
agency organizational entity, program, or project. (See subpart H of 
this part for additional information.)
    Service provider means any agency or company that delivers mail. 
Some examples of service providers are USPS, UPS, FedEx, DHL, courier 
services, the Military Postal Service Agency, the State Department of 
Diplomatic Pouch and Mail Division and other Federal agencies providing 
mail services.
    Special services means those mail services that require extra 
payment over basic postage; e.g., certified mail, business reply mail, 
registered mail, insurance, merchandise return service, certificates of 
mailing, return receipts, and delivery confirmation.
    Unauthorized use of agency postage means the use of penalty or 
commercial mail stamps, meter impressions, or other postage indicia for 
personal or unofficial use.
    Worksharing means cost-effective ways of processing outgoing mail 
that qualify for reduced postage rates; examples include presorting, bar 
coding, consolidating, and commingling.