[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR102-193.25]

[Page 358]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
               CHAPTER 102--FEDERAL MANAGEMENT REGULATION
 
PART 102-193_CREATION, MAINTENANCE, AND USE OF RECORDS--Table of Contents
 
Sec. 102-193.25  What type of records management business process 
improvements should my agency strive to achieve?

    Your agency should strive to:
    (a) Improve the quality, tone, clarity, and responsiveness of 
correspondence;
    (b) Design forms that are easy to fill-in, read, transmit, process, 
and retrieve, and reduce forms reproduction costs;
    (c) Provide agency managers with the means to convey written 
instructions to users and document agency policies and procedures 
through effective directives management;
    (d) Provide agency personnel with the information needed in the 
right place, at the right time, and in a useful format;
    (e) Eliminate unnecessary reports and design necessary reports for 
ease of use;
    (f) Provide rapid handling and accurate delivery of mail at minimum 
cost; and
    (g) Organize agency files in a logical order so that needed records 
can be found rapidly to conduct agency business, to ensure that records 
are complete, and to facilitate the identification and retention of 
permanent records and the prompt disposal of temporary records. 
Retention and disposal of records is governed by NARA regulations in 36 
CFR Chapter XII.